Executive Assistant

SUMMARY OF QUALIFICATIONS

A versatile Senior Executive Assistant skilled in streamlining operations and change management

Ability to prioritize and complete due diligence to achieve project goals

Demonstrates proficiency in multi-tasking, initiating process improvement and meeting demanding deadlines

Organized and detail-oriented with proactive and hard-working nature

Independent judgment, decision-making abilities and high level of confidentiality

Coordination of special events; ranging from local office meetings to international events

PROFESSIONAL EXPERIENCE

New Process Steel 2017-2020

C-Level Executive Assistant / Project Manager

Responsible for assisting C-Level Executives and VP Strategy Deployment/Human Resources with calendar management, travel arrangements, expense reporting, meeting coordination, presentations and assisting with special projects

Coordinated new hire activity including interview schedules, new employee system access and onboarding

Compiled monthly reporting and data analysis of KPIs for HR, IT and Commercial divisions

Setup background checks and new hire workplace behavior and occupational assessments through third party vendors

Independently coordinated onsite and offsite business meetings, including hotel negotiations and travel arrangements

Accomplishments:

-Led client communication process improvement for bi-monthly newsletter, increasing publication by 300%

-Developed and implemented quarterly Steel 101 training and knowledge transfer within workplace

-Performed restructure and data update of employee database

Aggreko 2014-2017

Executive Assistant to North America President and HR Vice President of Rental Solutions

Supported President of North America Rental Solutions and HR Vice President with high level administrative tasks

Calendar management across multiple time zones, domestic and international travel arrangements, expense reporting and approval, meeting coordination, presentations and report planning

Produced information via formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Prepared agendas, attended and recorded minutes of executive board meetings

Accomplishment:

-Successful vendor management with contractors and designers for office relocation and building renovations, bringing in costs below budget

hibu, a Yellowbook Company 2012-2014

Executive Assistant to Chief Digital Officer

Performed complex administrative functions and business reporting in support of the CDO, CFO, and CEO and HR VP

Calendar management across multiple time zones, extensive domestic and international travel arrangements, expense reporting, meeting coordination, presentations and report planning, event planning and assisting with special projects

Supported and assisted management with implementation of annual appraisal system, objective setting and personal development planning

Accomplishments:

-Initiated and managed new SharePoint site for Administrative team

-Managed implementation of ACT! CRM for global business development pipeline

-Enhanced employee communication by developing and executing monthly e-newsletter for North America and bi-annual corporate magazine

LeTourneau Technologies, a Cameron Company 2008-2012

Executive Assistant C-Level Executives/ Product Support Administrator

Provided Executive-level administrative support to Senior Vice President/General Manager Offshore Products and Drilling Systems; Human Resources Vice President; General Manager Global Parts Sales; and Manager Marketing/ Communications and back-up assistant for CEO and CFO

Calendar management across multiple time zones, extensive domestic and international travel arrangements, expense reporting, meeting coordination and presentations

Prepared financial tasks including monthly budget presentations, expense reporting, and invoice processing

Developed and monitored training matrix to ensure API and corporate compliance measures

Directed roll-out and implementation of XA Financial System for department

Accomplishments:

-Streamlined expense report review process, yielding in significant cost savings

-Researched and deployed webinar training for department staff, reducing training expenditures by 73%

-Monitored key milestones of two new warehouse facility buildouts, resulting in revenue increase of $60M

-Eliminated $11.5M backlog by researching and processing outstanding customer orders

-Invoiced/Closed completed outstanding service order jobs totaling $30.9M

Harris County Department of Education 2001-2008

Senior Executive Assistant to CEO and Harris County Board of Trustees

Coordinated meetings, travel arrangements, expense reports and assorted administrative tasks for CEO

Organized board agendas, meetings and minutes for publicly elected board of trustees

Served as liaison between board of trustees; elected officials (local, state, national); employees and the general public

Accomplishments:

-Reviewed administration procedures and made necessary changes directly resulting in increased customer service skills and professionalism in peers.

-Established county-wide secretarial symposiums, enhancing communication for CEO offices

-Deployed online e-board agenda providing cost savings in publication and enhancing community relationships

Oracle Corporation 1998 to 2001

Operations Business Analyst II

Responsible for regional business and operational planning processes, including objectives planning, financial management, and forecasting

Performed Financial Analysis of weekly revenue and expense (budget, actual, and variance) reports

Developed process plans and administrative systems for project tracking, personnel, and compensation

Accomplishment:

-Designed and implemented New Hire Onboarding process for remote employees providing substantial cost savings

SKILLS

Apple & PC Platforms

Microsoft Access

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Project

Microsoft Publisher

Microsoft SharePoint

Microsoft Teams

Microsoft Word

Financial Software

Adobe Acrobat

Asana

Concur

Event Planning

Human Resource Software

Project Management

Typist – 90 WPM

Visio

Zoom

Professional Associations

-Texas Notary Public

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