Digital Marketing Administrative Assistant

Jennifer Sanchez Rancho Cucamonga, CA

909-***-**** adi90w@r.postjobfree.com

Marketing and Events Executive

■More than 10 years of project management across brand & product licensing, as well as digital marketing and sales. Well-versed in varying levels of project management, budgets, and deadlines. Multitasker conditioned for a fast-paced environment

■Resourceful problem solver with proven ability to manage through ambiguous situations. Passionate about providing exceptional service and flawless results. Composed and confidential handling of high-profile stakeholders, including sports properties, athletes, sponsors, executives, and other partners.

■Collaborate with cross functional departments, senior leadership, colleagues, and key other stakeholders to build consensus for the adoption of plans or programs. Serve as a trusted partner; leverage creativity and critical thinking to develop programs and projects that exceed expectations.

■A passionate, positive communicator that brings a strong eye for brand integrity to all marketing and sales initiatives.

Professional Experience

MONSTER ENERGY COMPANY CORONA, CA October 2013 - Present

Licensing Coordinator – Licensing & Apparel (March 2017 – Present)

Responsible for supporting the Global VP of Licensing & Apparel, across agreements, product approvals, sourcing, and so on.

■Organization & Assortment Management

■Forecasting utilizing sell through reports

■Led processing, procuring and fulfilling global orders for special projects

■Keeping team updated on various requests and inventory levels on weekly basis

■Keep licensing binders updated and organized. Filing LPSF in a timely manner

■Tracking royalty payments for athletes; Partner with Finance to ensure execution

■Assisting in policing efforts: eBay shutdowns or counterfeit goods

■Liaison with brand marketing, creative and other departments to ensure proper approvals collected

■Assist with pulling samples as needed for brand protection.

■Photograph all final production samples for documentation and Promo/Dealer Loader Book

Administrative Assistant – Digital Marketing (April 2016 – February 2017)

Support Digital Marketing Director and team across a wide variety of projects and duties.

■Provide administrative support to team across calendars, phone calls, emails, meetings and projects as needed

■Compose, modify and proofread correspondence, reports or presentations

■Assist with general administrative activities such as arranging travel, accommodations, logistics and catering for internal meetings on a cost-efficient basis.

■Prepare, process invoices and check requests.

■Prepare expense reports in Concur business travel and expense management software system.

■Other tasks as needed – shipments, office supplies, etc.

Administrative Assistant – Western Business Unit / Sales (Feburary 2015 – April 2016)

Provide administrative support to the Office Manager as well as the business unit.

■Provide administrative support to team across calendars, phone calls, emails, meetings and projects as needed.

■Greet and direct visitors and clients to appropriate areas.

■Compose, modify and proofread correspondence, reports or presentations. Design general correspondence, memos, meeting minutes, spreadsheets and presentations.

■Manage general administrative activities such as arranging travel, accommodations, logistics and catering for internal meetings on a cost-efficient basis.

■Prepare Word, Excel, PowerPoint and Visio presentations, agendas, organizational charts, flow charts, reports and other documents in support of departmental operations and objectives.

■Manage the department credit card, tracking and submitting all expenses in Concur.

DSD Claims Representative (October 2013 – February 2015)

Review, validate, code, and perform data entry for distributor bill backs regarding monthly promotions. Frequent correspondence with the sales force and/or distributors regarding back up needs, or clarification regarding monthly deals.

■Processing invoices for payment

■Train distributors on bill back submissions

■Special Projects as needed

L&L NURSERY SUPPLY INC. (LAWN & GARDEN DISTRIBUTOR) SAN BERNARDINO, CA JUNE 2010 – APRIL 2013

Accounts Payable Specialist (October 2012 – April 2013)

■Management of 1,000 invoices ($1M) per month; Assessed and closed A/P sub ledger monthly, resolving issues

■Set up vendors, resolved collections issues, created reports

■Implemented new processes to drive efficiency

Co-Op Advertising Administrator (October 2011 – October 2012)

■Managed co-op analysis reports for management and customers

■Assist sales managers for monthly sales meetings; Audit customer advertising claims

Accounts Receivable Clerk / Receptionist (January 2009 – June 2010)

■Post customer payments and revenues, while maintaining records; Support the team and business as needed

Education

CHAFFEY COMMUNITY COLLEGE Rancho Cucamonga, CA

Core Competencies

Brand & Product Licensing

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Accounts Payable

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Project Management

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Negotiations

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Forecasting

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Digital + Events

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Creative Management

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