Qazi Atta-Ur-Rehman

Document Controller

Engineering QA/QC HO/Site Operations

Email # adi8tm@r.postjobfree.com

Skype # qazialikhan

Iqama # Transferrable

Mob # +966-*********

Profile

Key experience

Profession

Harlo has more than 6 years broad experience of Document Controller and administration work. He has an excellent knowledge with computer hardware and software installation. He possess proven ability to organise, prioritise and multi-taks. Able to work accurately, working under pressurized conditions to tight time frames.Adapt well to challenge, resourceful and flexible.

Document Control, Administration and secretary

Numbering and identification of documents

Quality & compliance checks on documents*IOSH certificate

*Working relationship with the diverse

group of professional staffs

Control over documentation modification, distribution, issuance (as per procedure during its whole lifecycle)

Maintenance of a list (Register, Summary log- Excel) of all applicable documents incoming and outgoing

Assisting departments with queries on documentation requirement and submission

Complete exposure in a computer working environment

Commercial Letter Writing and Drafting of Business Reports by using Word & Excel.

Document Controller/Secretary/ Admin.

Nationality / Languages

Pakistani/ English, Arabic, Urdu, Pashtu.

Qualifications

Master in Business Administration-MBA- FinanceElectronic Data ManagementSystem

IOSH Managing Safely Certificate No.

244166

Computer System & Network

Technology

Certificate registration as per S.O. (D)

(NCR) No. 04 10 10:056 s.

Windows Operating System Word

2010, Excel 2010 and PowerPoint

2010

Professional associations

Primavera contract management (PCM)

Project Management, Ms Office (Excel, word, PowerPoint, Outlook etc)

Operating system windows: Window 7, vista, 2007, 2003, 2002

Quick book, Peach tree, Tally

Experience with GESBAU 2ACE ITALCONSULT (JV) - KSA (May 2020 – Present)

Document Controller Specialist – KAP5- Head Office (MOI-General Administration of Project and Facilities Affair-Riyadh- KSA

Document Management System-Primavera Contract Management (PCM)

Coordinate and manage all activities related to the Document Control procedure, including technical Documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Makes sure that controlled copies of latest approved technical documents and drawings (Design Drawings, Shop drawings, RFI, Document submittals, Material submittals, letters correspondence, Pre-qualifications etc) are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Experience with NKY-Architects & Engineers - KSA (July 2015 – March 2020)

Document Controller Specialist – KAP2B (MOI projects for Medical Centre, Training cities & Emergency camps-Sakaka Aljouf- KSA

Document Management System-Primavera Contract Management (PCM)

Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals.

Responsible for work assignments & supervision of Doc control by PCM

Scan, image, index, and organize documents project wise.

Follow process and principles of company's document lifecycle procedures.

Archive, control, and retrieve records as and when needed.

Keep records of project details, minutes of meeting, technical specifications, drawings, WIR, MIR, NWN, IFC, DS, DT, SI, NCR, etc.

Classify, sort, and categorize documents in alpha-numerical order.

Control issuance of documents and seek proper approval for the same from senior authorities.

Review completeness, accuracy, and authenticity of documents.

Perform quality check on documents by following document control processes.

Performed responsibilities of file migration and assisted in auditing.

Trained junior employees in maintaining, retaining, and retrieving documents.

Performed destruction and disaster recovery as demanded by the situation and management.

Maintain and update all project logs and provide the required information for preparation of reports.

Liaise with site supervision staff and collate data to assist in the preparation of all reports.

Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals.

Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status.

Label all files according to the filing system.

Maintain backup soft copies of the project documentation on daily/weekly/monthly basis.

Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices.

Experience with Pharma Co. Estate - Pakistan (Feb 2011 – May 2015)

Document Controller, Project Site office administration -: Peshawar Pakistan

Responsible for ensuring resources under direct supervision perform in accordance with all relevant Company, Inter-Departmental and Departmental procedures.

Provides expert advice to Client representative, line management, subordinate staff on Technical Document Control activities.

Directs and advises subordinate staff in best practices relating to Document Control.

Reviews and analyses all related Document Control processes to identify potential areas for improvement.

Perform quality control checks to ensure compliant of project documentation received through Document Control are according to procedural processes.

Coordinate and assist in documentation collection in the progression of project phase.

Extensive control on all incoming/outgoing project documents, drawings, correspondence, fax, memos, etc.

Maintain accurate file structure for all project documentation in compliance with the file index.

Preparing Document Submittals, Technical Submittal, Method Statement, Material Submittals, Shop Drawing, Material Inspection Request and Site Inspection Request.

Develop and maintain document control processes for the efficient management and record. Develop electronic filing and good filing storage.

Maintain proper organization and storage of documents and information. Provide full admin support to the team.

Preparation of documents checks lists.

Preparation of petty cash transmittals and transmitting to the head office.

Keeping record of payment certificates transmitted to the head office.

Experience with Maskan Arabia Co. - KSA (Jan 2010 – Jan 2011)

Document Controller - Riyadh KSA:

Responsible for performing administrative tasks like compiling and analyzing data.

Prepared management reports and maintained proper records of files.

Responsible for maintain good rapport with officers and staff.

Handled the charge of answering phone calls.

Prepared daily reports and updated the same to the manager.

Preparation of daily manpower & equipment’s reports.

Checking rental equipment’s payments against their contract rates.

Maintain documentation for projects undertaken by the contracting division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).

Update the information in the electronic management system.

Ensure the transmission of document from/to client/vendor/sub-contractor/inside office/filing system in properly manner.

Create and maintain document control system and relevant production documentation.

Handled the tasks of providing executive –level administrative support to the concerned executive managers.

Process all requests and documentation in accordance with prescribed procedures.

Ensure that all technical documents are filed and stored correctly for easy retrieval and use.

Supervise the checking and processing of all incoming documents (Method statements, specifications, RFIs, NCRs, calculation reports, test reports and other technical documents) and correspondences before making distribution to addressee/recipient.

Issue document update requests when required Input revised documents Into Document Management System. Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.

Maintain a system for the tracking of current and superseded documents.

Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.

Assist with Quality Assurance Audit. Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.

Receiving, verifying, updating, submit drawings, technical reports, specifications, tender documents, contract documents and project information.

Manage final evaluation process for consultants and contractor before the contracts close out.

Experience with Safe Development Company - Pakistan (December 2007 – December 2009)

Document Controller and Project site office administration – Peshawar Pakistan

Provides expert advice to Client representative, line management, subordinate staff on Technical Document Control activities.

Handling multiple telephone lines in timely manner and direct the calls to the concerned person / extension.

Maintain and records all important project documents into Electronic

Extensive control on all incoming/outgoing project documents, drawings, correspondence, fax, memos, etc.

Maintain accurate file structure for all project documentation in compliance with the file index.

Supervise Document Control Team in the site day-to-day running of Document Control activities.

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