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CURRICULUM VITAE

HARPREET SINGH BASSAN

Dubai, UAE

Mobile: +971-**-******* / +91-790*******

E-mail: adi8nw@r.postjobfree.com

To work in challenging atmosphere which provides ample opportunities to learn, grow and utilize my potential to the maximum extent.

• Excellent communication skills

• Good knowledge of Ms Office

• Typing speed of more than 50 words per minute.

I. Working as an Group Sales Co-ordinator from September 2018 till date at Jumeirah, Dubai

• Coordinate with support departments to ensure relevant information is channelled through.

• Maintaining and updating the Delphi database, coordinating and sharing with the team the outcome continuously.

• To ensure all administrational duties are carried out including but not limited to, timely allocation of all inquiries received in group sales inbox, qualifying the inquiries for any missing information such as hotel interested in, date, no. of guests etc.

• Assisting sales executives by putting bookings in Delphi, drafting email proposals etc.

• Preparing daily and weekly inquiry report, forecast report etc.

• Preparing monthly function space occupancy report for the calendar year and presenting it to Hotel General Manager and HoD for review.

• Checking the attendance record on weekly basis and sending the discrepancy report to department head.

• Making the changes in attendance after receiving the approval from department head.

• Raising the purchase orders for stationary, business cards etc.

• Preparing the contracts.

• Updating the signed contracts in team’s tracking systems

• Processing and handling business trips (flight booking, accommodation, collaterals and other necessary requirement for the trip) on behalf of the team. 1. OBJECTIVE

2. SKILLS

3. PROFESSIONAL EXPERIENCE

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• Managing data filing system for the department to include the contracting process.

• Coordinating and sending the sales collaterals and gift items to the desired destinations as and when instructed by the sales team.

• Assisting in organizing key events within area of responsibility.

• Assisting in the process of drafting the familiarization trips itinerary, coordinate with the hotels to finalize the plan and the program. (i.e. booking rooms, complete forms, send itineraries with the assistance of the on property teams)

• Establishing and maintaining professionally effective communication within the Dubai Cluster Sales team and to supporting departments.

• Assisting ADOS/Sales Managers/Executive in client requests in their absence or when needed.

• Maintaining accurate profiles and history of all Dubai accounts on Delphi, follow up and assisting the team to meet their targets and corrections if needed. II. Worked as an Events Administrator from March 2017 till August 2018 at Madinat Jumeirah, Dubai

• Coordinate with support departments to ensure relevant information is channelled through.

• To ensure all administrational duties are carried out including but not limited to, handling incoming correspondence, Daily Events Sheet & BEO (Banquet Event Order) information for distribution, preparation of signage’s and menus, buffet tags or any other printing matters, maintaining rota, lieu hours tracking, employee index, vacation records, training records/LMS and stationary supplies.

• Raising Internal Event Orders

• Preparing weekly forecasting revenue report for the calendar year and presenting it to Hotel General Manager and HoD for review.

• Preparing monthly function space occupancy report for the calendar year and presenting it to Hotel General Manager and HoD for review.

• Preparing the NM Report (Night Manager’s) on daily basis and sending it to the concerned department

• Preparing the GRC Report & sending it to concerned departments on weekly basis

• Reconciling the variance report with the finance department & event managers on monthly basis

• Preparing Delphi Outstanding Activities Report for the month ensuring all the outstanding activities are cleared before the month end.

• Preparing Delphi Contacts Report for the month ensuring the accuracy of all new contacts created and as per Delphi standards.

• Preparing Delphi Accounts Report for the month ensuring the accuracy of all new Accounts created and as per Delphi standards.

• Preparing the Valet report for the month ensuring all the valets ordered and the actuals for the event are duly entered in the log book.

• Assisting Event Managers in doing floor plans.

• To inform the colleagues of various training available from time to time. Page 3 of 6

• To enrol the colleagues through LMS for the various trainings.

• To inform the enrolled colleagues of training schedules and cancellation, if any.

• Taking reservations / waiting list for Ramadan event.

• Operating the Business centre desk.

• Following up with pro-forma invoices

• Handling of payment/business centre charges

III. Worked as an Assistant Store Keeper from June 2015 till February 2017 at Burj Al Arab, Dubai

• Updating of colleagues, extra working hours, pH worked hours, overtime hours on monthly basis

• Raising Purchase specification forms for Capex (Capital Expenditures)

• Assisting in raising Purchase Justification Form for Capex

• Assisting in raising FADA document for disposal of asset materials

• Assisting in preparing budget for the next financial year.

• Preparing and uploading vacation documents of the colleagues

• Preparing sole source justification form

• To raise purchase requisition for the materials as per requirements of team leaders / managers or to maintain minimum stock level.

• To raise purchase requisition for the services as and when advised by the managers.

• To timely follow up on all open purchase requisitions with the concerned department and report to the manager.

• To timely follow ups on all open purchase orders with the concerned vendors for the delivery of items.

• Assisting the storekeeper in receiving items through Purchase Orders only and ensuring that they meet the quality requirements as specified in the Order.

• Provide storekeeper a hand in storing of the received items in a proper and logical order.

• To timely submit the Invoices to the Receiving Department after the necessary approvals for the smooth processing of payments.

• With directions and guidance of the storekeeper, issue stock/s to colleagues only on the basis of a work order and the form duly authorised by authorized supervisor.

• To post the materials issued in Prisma.

• To prepare the property removal for all the materials to be sent out of property for the purpose of maintenance.

• To follow up for the materials sent out of property for maintenance.

• Provide assistance in doing regular inventories to ensure the correctness of the stock in hand.

• Assist storekeeper in ensuring all documentation used in controlled and the correct version.

• To accrue all the service and contract invoices not submitted to Finance Department.

• To prepare the monthly report – cross charge, major amounts, stock report. Page 4 of 6

• To prepare the advance payment forms and follow up on advance payment IV. Worked as an Accounts Executive from December 2013 to May 2015 at (T.R. Enterprises) Ashok Leyland Ltd, India

• Posting Financial Transactions in Ledger

• Doing Bank Reconciliation

• Ensuring validity & accuracy of all Invoices

• Appropriate Allocation of Invoices

• Timely Payments to the vendors.

• All creditors files are properly maintained for future references

• Doing Branch Reconciliation

• Co-ordinating with Branches for any discrepancies

• Communicating with Head of Department & Creditors for any clarification

• Printing & Filing all the reports at month end

• Preparing salary details of all branches

• Checking the incentives of the branches and releasing with the salary

• Preparing the list of Sundry Debtors of all branches, getting the remarks from the concerned branch.

• Preparing the debit notes and credit notes.

• Preparing the monthly report of pending debit notes.

• Checking the warranty payments.

• Doing the monthly store inventory.

V. Worked as a Finance Executive from August 2004 to April 2009 at Jumeirah, Dubai

• Doing Journal Entries

• Posting Financial Transactions in Ledger

• Preparing Trial Balance

• Doing Bank Reconciliation

• Ensuring validity & accuracy of all Invoices

• Appropriate Allocation of Invoices

• Timely Payments

• Ensuring correct Revenue cycle of accounting

• Communicating with Head of Department & Creditors for any clarification

• Accuracy of all Invoices being posted

• Supervising validity of contracts before payments are processed

• All creditors files are properly maintained for future references

• Accruing all expenses in the month end for which Invoices not received

• Printing & Filing all the reports at month end

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• Balancing all Inventories with Cost Control

• Reconciling Advance payment to Supplier A/c

• Following up on all outgoing & Incoming documents pertaining to financial issues

• Managing Petty Cash floats

VI. Worked as an Accountant cum Administrator from November 2011 to November 2013 at Vajreshwari career point, India

• To deal with incoming and outgoing post, including assisting with the despatch of information/support and fundraising materials.

• To maintain up-to-date records of staff records and leave administration

• Maintaining files

• Prepare reports

• Assign jobs and duties to office staff

• Monitor office operations

• Schedule appointments & meetings

• Manage staff roster

• Tracks office supply inventory

• Posting entries in books of accounts

• Preparing Trial Balance

• Ensuring validity & accuracy of all Invoices

• Appropriate Allocation of Invoices

• Timely Payments to employees and vendors

• Collecting student fees

• Timely deposit of cash in bank

VII. Worked as an English trainer from August 2009 to December 2010 at Smarttalk, India

• Providing English Training to students / candidates in following courses: a) BPO Professional Course

b) Spoken English Course

c) IELTS

• Extra mile award in March, 2019 at Jumeirah Group Sales

• Employee of the quarter in February, 2018 at Madinat Jumeirah

• Nominated for employee of the quarter in November, 2017 at Madinat Jumeriah

• Nominated for employee of the month in August, 2015 at Burj Al Arab Hotel 4. ACHIEVEMENTS

5. EUCATIONAL QUALIFICATION

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University Degree Type of Study Year Started Year Completed Mumbai University Graduation Full Time June 1999 October 2002 Full Name: HARPREET SINGH BASSAN

Date of Birth: 24

th

January, 1981

Nationality: INDIAN

Passport No: J6075085

Place of Issue: CHANDIGARH

Date of Issue: 24

th

January, 2011

Date of Expiry: 23

rd

January, 2021

I hereby declare that information mentioned above is true to the best of my knowledge and belief.

(HARPREET SINGH BASSAN)

6. PERSONAL DETAILS

7. DECLARATION

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