Executive Assistant Information Security
Resume:
MARISA
BARRERA
EXECUTIVE ASSISTANT
***************@*****.***
San Francisco Bay Area
linkedin/in/marisabarrera
Professional Work Experiences
Workato April 2018 - September 2020
Cupertino, CA
Executive Assistant to CEO
• Handled all pertinent internal and external communications with polished demeanor via in-person, phone, emails, and Slack on behalf of the CEO
• Proactively maintained office operations including ordering office supplies; planning nutritious catering using CaterCow; and managing equipment inventory
• Orchestrated company-wide events including All-Hands; company functions such as team outings and off-sites; and Board of Directors meetings
• Strategically involved rolling out Objective Key Results (OKR) system as a certified OKR Coach and bootstrapped end-to-end system using Google Suite and Workato to document, track, and present quarterly business goals
• Supported hiring managers by coordinating interview schedules using Greenhouse ATS; streamlining pre-boarding requirements for new hire’s first day using Workato, Google Sheets, Slack; and setting up new hire’s orientation and onboarding using Zenefits
• Created and scaled ongoing process to log and complete SOC2 compliance of man- datory information security awareness training from 70 in Q3 FY18 to 170 employees worldwide
• Partnered with the Finance team on technical projects including migrating financial data using Workato; implementing Bills.com for vendor management; and generating corporate expense reports using Expensify
• Arranged all corporate travel and hospitality logistics via TripActions for executives, employees, and job candidates
• Partnered as liaison with Alagiri Immigration Law Firm on all immigration logistics and legal forms; and scheduled USCIS preparatory meetings for employees with immigration lawyers
• Collaborated with the IT department by enrolling in Apple for Business program to reduce costs by 3%; and procuring and provisioning equipment for employees
• Created and actively participated in Workato’s workplace “Culture Club” to engage employees in championing diversity and inclusion initiatives Nickel Electronics October 2017 - May 2018
Carmel, CA
Executive Assistant to CEO
• Autonomously executed projects and daily tasks pertaining to the CEO’s business and personal matters
• Arranged CEO’s business travel itinerary, agendas, and hospitality arrangements
• Organized CEO’s multi-faceted calendars using Microsoft Outlook for daily internal to external meetings with employees, affiliates, and job candidates
• Efficiently triage and swiftly acted upon any ad-hoc requests, arising conflicts, or inqui- ries based on severity or new priority
• Coordinating shipping & logistics for won deals from new business and existing clients
• Generated monthly corporate expense report using Concur and Excel from company credit cards, Carmel property’s transactions, and CEO’s expenditures
• Dynamically built relationships with 5 key business clients on behalf of the CEO Summary
Marisa Barrera is a dynamic
Executive Assistant with over 3
years of experience in corporate
and startup companies. She is
excited to support leaders at
every stage of company growth
by being hands-on, collabora-
tive, and solution oriented in any
project. Recently at Workato, she
has streamlined OKR planning,
created training process for SOC2
compliance, and scaled operations
in a fast-pace environment. She is
optimistic and believes every day
brings new challenges
to achieve.
Education
CSU Monterey Bay
Graduated 2015
• Bachelor of Arts in
Environmental Studies;
Science for Sustainable Com-
munities
Strengths
• Leadership support
• Certified OKR coach
• Efficient calendar
management
• Polished communication
• Automate workflows
• Corporate travel arrangement
• Office administration
• SOC2 compliance
• Recruiting ATS
• HRIS
• IT equipment provisioning
• Event planning &
coordination
• Expense report
• Google Suite applications
• Microsoft Office applications
• Vendor management
• Employee engagement
• New hire onboarding process
References
• Available upon request
Professional Work Experiences Continued
Schoch Family Farmstead February 2017 - April 2018 Salinas, CA
Administrative Coordinator to Executive Team
• Sold Schoch’s raw dairy products at weekly local farmer’s markets to customers; gener- ated an average of $1,125 in net new revenue per event
• Expanded Schoch’s product market awareness on local chefs’ restaurant menus, web- site, and swag items for sale
• Owned complex tasks ranging from scheduling and fulfilling orders; distributing invoic- es; and collecting revenue
• Responsibly handled cash from sales; transferred revenue via PayPal to business ac- count; and reported revenue using Excel
Pebble Beach Resorts January 2015 - February 2017
Pebble Beach, CA
Hospitality Professional
• Provided exceptional and world class guest services to diverse and global clientele
• Demonstrated team-player initiative by proactively assisting team-members with pol- ishing glassware and delivering meals to guests’ dining table.
• Seamlessly perform any ad-hoc tasks in restaurant in order to support daily operations
• Upheld service standards and control of station to fulfill guests’ needs
• Utilized knowledge of wine, champagne, and spirits for recommendations and proper pour services
Surfrider Foundation May 2014 - May 2015
Monterey, CA
Program Coordinator - Rise Above Plastics Program
• Presented 12 sessions in class and assembly formats to promote awareness of long term impact of marine plastic pollution to 4 middle school sites in the Monterey and Salinas districts
• Project managed the timeline, budget, materials, and site visits in compliance with a multi-year $5,000 grant requirement
• Achieved a 92% positive outcome in potential change in behavior from participant surveys
• Refined and developed presenters’ kit with methods and tools for effective presentations
American Red Cross January 2014 - November 2014
Carmel, CA
Disaster Services Program Coordinator
• Audit 30-years worth of files to achieve mandatory 5 trained personnel and compliance of psychological first aid, CPR, and disaster services
• Partnered with site supervisors to update 130 sites’ emergency shelter agreements using national standards
• Improved development of existing programs by managing project timelines and bud- gets; seeking grants for funding; and recruiting volunteers to staff programs.
• Promoted public awareness of the services by presenting and distributing information to external audiences at community events, organizations, conferences, and work- shops.
• Collected and logged data via attendance and workshop evaluation sheets to support the scope of the Disaster Services Program’s training, meetings, and time.
• Write summaries of training sessions, meetings, consultant visits, hours, and document public awareness events
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