Executive Assistant Administrative
Resume:
Maritza Alonso
adi77w@r.postjobfree.com
PROFESSIONAL SUMMARY
Self-motivated, trustworthy, loyal and detailed-oriented Executive Assistant to C-Level Executives with 20+ experience in large high-paced corporate environment with progressive experience in Human Resources preparing for SPHR certification. Works well under pressure and is able to multi-task a variety of duties and projects simultaneously, with the ability to transition seamlessly between working independently and as part of a team, with little, to no supervision. Gatekeeper skilled in building relationships with all levels within an organization and clients, an analytical thinker with a bachelor’s degree in Human Resources Management and preparing for PHR certificate. Seeking a position in a company that would allow me to utilize my years of experience and talents and provide opportunities for growth in a dynamic and stable workplace. PROFESSIONAL EXPERIENCE
Sr. Executive Assistant to Chief Commercial Officer & Executive Vice President Carnival Cruise Line, Miami, FL July 2014 – June 2020
• Maintain heavy calendar and email management for personal, private and business matters
• Organize and facilitate private functions for executive, family members and other
• Coordinate and plan business and personal meetings, appointments and agenda
• Process and handle personal health insurance and flexible spending account
• Coordinate heavy travel and car service, make dinner reservations, book events, venue, and prepare agenda for executive and family members and other
• Process personal bank account reconciliation and make bank deposits and other
• Plan, execute and organize all team meetings, events and functions, including: o Department meetings: Manage agenda, catering, presentation and technological requirements o Quarterly meetings: Manage agenda, catering, presentation, logistics technological requirements and produce employee recognition award and anniversary letters and hardware o Annual meetings (2): Teambuilding off-site meetings for team of 80+ employees geared towards employee engagement, such as charity walks, culinary team activities, bowling, Marlins games, picnics, appreciation luncheons, continuing education seminars, and non-official celebrations, etc.
• Execute department level needs including, but not limited to Kronos time sheets payroll, ordering supplies, coding T&E for the management team and routing invoices
• Manage the new hire onboarding process (obtain security access, provide welcome training, request hardware and computer profile setup, coordinate equipment and furniture set up, business cards, ID badge, and other); Set up training and interview schedule and agenda with material for candidates, as well as orientation for new hires and prepared anniversary letters/ceremony
• Support the overall payroll process (review employee timecards for appropriate codes, sign off at pay cycle end date, and process requirements for promotions and salary increases) and ensure appropriate approval and process followed
• Develop annual/quarterly/monthly team building and business update events to promote employee engagement and team cohesiveness (charity walks, culinary team activities, bowling, Marlins games, picnics, appreciation luncheons, continuing education, and non-official celebrations, etc.)
• Assist with creating internal Employee Manual and keeping it up to date Executive Assistant to Executive Vice President and Senior Vice President Carnival Cruise Line, Miami, FL June 2005 – July 2014
• Assist with personal matters as needed
• Exclusive assistant of the Revenue Management department, consisting of over 80 employees
• Assist in the recruiting of employees, circulation of resumés, distribution of offer letters, completion of new hire documentation, and set-up of new hires with computer system logins and software
• Validate payroll expenses and timecards via Kronos system, and manage paycheck distribution process to support Payroll
• Enforce federal and state laws to ensure compliance to legal standards related to human resources, including adherence to FMLA, ADA, etc.
• Analyze paid time off patterns to ensure compliance with corporate policies Maritza Alonso Page 2
adi77w@r.postjobfree.com
• Propose and organize workspace planning
• Train new hires in company policies, rules and procedures
• Assist employees with employment termination processes and exit interviews
• Process travel expense reports, department invoices, VP health insurance claims, dependent care, and flexible spending account
• Manage travel arrangements for VP and other executives
• Liaise with building facilities, management and analysts in order to provide telecommunication support for meetings and employee workstation set-ups
• Manage the VP’s calendar, and plan departmental activities, meetings, conferences and teambuilding events at in-house and off-site facilities
• Prepare ad hoc analyses and run reports distributed to management
• Administer the employee of the month program, and serve as record retention program coordinator
• Assist with reviewing applications/resumes and setting up interviews as needed
• Led monthly lunch and learn meetings and prepared agenda
• Liaison between Human Resources, Accounting, Security, Info Systems, and other departments Executive Assistant to Senior Vice President
Carnival Cruise Line, Miami, FL July 2000 – June 2005
• Assist with personal matters s needed
• Review applications/resumes and setting up interviews as needed
• Led monthly lunch and learn meetings, prepared agenda and provided technological assistance and equipment setup Human Resources Generalist (Internship)
The Collection, Miami, FL May 2006 – August 2006
• Assisted in recruitment process, screened resumés, and interviewed candidates Sales Administrative Assistant – #1 Branch Producing Broker Lehman Brothers, Inc., Private Client Services – Latin America Branch, Miami, FL March 1996 – July 2000
• Posted daily transactions and followed up on bookings/settlements of securities such as: common stocks, options, corporate bonds, brady bonds, repos, loans, etc.
• Provided accurate and timely account information to clients, brokers and other staff
• Assisted with trade processing, and buy/sell orders
• Coordinated travel requests and managed expense reports
• Reported broker commissions, processed wire transfers and ACAT’s, and updated journals
• Updated and maintained accurate records of client files and other documentation in a timely manner EDUCATION
Bachelor of Arts, specializing in Human Resource Management American Intercontinental University, Ft. Lauderdale, FL June 2005 SPECIAL SKILLS
Computer: Proficient in MS Applications (Excel, Word, PowerPoint, and Visio) Language: Excellent written and oral communication skills in English and Spanish Maritza Alonso Page 2
adi77w@r.postjobfree.com
VOLUNTEER WORK
Care Team Family Escort
Carnival Cruise Line, Miami, Florida July 2000 – June 2020
• Provide support, compassionate care, and logistical support to guests and crew members during a crisis on a national level Foster and Rescue Animals
Carnival Cruise Line, Miami, Florida July 2018 – June 2020
• Care for motherless pre-natal, veterinary care, provide care and attention
• Rescue animals
Community
Non-profit Organization June 1991 - Present
• Care for motherless pre-natal, veterinary care, provide care and attention
• Rescue animals
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