Executive Assistant Manager

Top-notch professional with over ** years of experience in supporting multiple levels of leadership and events. Endless skills in performing, coordinating and overseeing administrative and event planning tasks.

Enthusiastic team member that is highly effective in making commendable use of interpersonal style to recognize and administer the priorities of diverse groups.

Core Strength

Proven Self-Starter

Unyielding Work Ethic

Team Player

Time Management

Trustworthy

Maintains Confidentiality

Creative Thinking

Trouble Shooting and Problem Solving

Accounting/Financial Reporting

Event Planning

Selected Career Highlights

Successful support of four Senior Vice Presidents and their teams for over four years

Owned logistics for Client Symposium for five consecutive years

Coordinated high profile meetings amongst government officials, International Diplomats and Executive leadership which ultimately brought positive attention to the company

Professional Overview

Odgers Berndtson July 2019– March 2020

Executive Assistant/Project Coordinator

Managed the search timelines ensuring deadlines are met responded to action points and drawing up necessary documentation.

Kept the search team abreast of timelines with constant follow up ensuring deadlines are met.

Proactive meeting organization: arranging internal team calls and client update calls; communicating the longlist, shortlist, and interview dates at the start of the search to provide a structured, fluid process.

Assessed the needs of each task and assignment and provided high quality, client-focused solutions.

Maintained database; note meeting dates and times, attach documents and emails and constantly update records.

Upheld confidentiality standards across all communication and documentation platforms.

Stakeholder Management; develop robust working relationships with all internal and external stakeholders

Preparation of candidate reports, client update reports, position briefs, engagement letters, etc.

PepsiCo July 2017– February 2019

Senior Executive Assistant to SVP and CTO

Provide effective administrative support to the CTO and SVP – Strategy, Planning, and Transformation

Maintain demanding calendars for both leaders and prioritize requests to solve conflicts.

Collaborate with the admin team to organize and execute cross-functional and office-wide events.

Interface with many internal and external senior executives.

Plan and coordinate quarterly town halls across the globe.

Assist leader’s Executive Sponsor role for corporate United Way campaign.

Coordinate and assist in the production of special projects for both internal and external events.

Hewlett Packard Enterprise September 2014– July 2017

Executive Assistant to TWO (2) Vice Presidents

Support - VP, Workforce Planning and Analytics; VP, HR Business Partner

Created an onboarding packet for new hires and help new employees become acclimated.

Support multiple countries with knowledge of diverse administrative processes.

Coordinate team functions/meetings.

Liaison with internal services.

Establish weekly meetings with leaders to address resident expert on administrative tools and processes.

Accurately produce monthly HR reporting.

Built relationships with the assistant's team of all levels and participate in monthly calls.

Xerox Business Services September 2009 – September 2014

Executive Assistant to FOUR (4) Senior Vice Presidents

Maintain calendar and travel schedules for 4 SVPs with demanding schedules

Frequently communicate and develop an effective business relationship with numerous CXO’s offices

Process invoices, cap ex’s and purchase orders and track payment status for entire organization

Provide month/quarter/year-end financial reporting, Process expenses for multiple executives

Coordinate logistics with onsite venues; Manage catering, marketing collateral, giveaways, and gifts

Create, manage and ensure collateral inventory is updated and readily available

Oversee costs for each event to ensure budget compliance.

Link between the proposal manager and sales contacts for all RFP production requests.

EDS/Hewlett Packard (HP) July 1990 - March 2009

Meeting Planner - Executive Briefing Services

Executive Assistant – Directors; Global Marketing

Executive Assistant – Directors; Public Relations

Administrative Assistant - CIO

Administrative Secretary -Manager of Office Services

Consulted with sales executives to determine client visit objectives

Logistical point of contact for all Executive level meetings

Assessed invoicing for accuracy and executive leader approvals

Led implementation of client visit scheduling system/database

Managed external client suites for multiple venues – i.e. American Airlines Center and Texas Rangers

Created media briefings used for senior leader media interviews, analyst meetings and financial earnings

Directed virtual meetings with global participants

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