Admin Executive

BRIEF OVERVIEW

Experienced in the area of Facility Administration & General HR in creation of excellent organizational environment, want to learn more and be a part of advance systems and culture. I seek for a good Position to discover uncovered possibilities within developed Area.

EXPERIENCE OF KNOWELDGE IN (HR DOMIN)

HR : Recruitment, Join formalities, Selection Order Issuing PF,ESI, Training & induction, Statutory Compliance, Employee Personal Care & Welfare Activities, Id card Assigning, Access card and Key Management, Locker rack assigning, Uniform washing management, Time office management, Problem solving Management of Employees, Contract Labor Management, & Exit formalities

EXPERIENCE OF RESPONSBILITIES HANDLED

FA: Security, Visitors Handled,CCTV, Fire Alarm, Fire Safety, Transport,Canteen,Landscaping, Housekeeping, Drinking water Management, Stationery, BMS, Pantry and Outside purchase working, Vendor Handling Management, Bill & Invoice, Furniture Management,Inventory of Facility Asset Management, Team Co-ordination work activities, Team Building, Festival celebration co-ordination activities.

EXPERIENCE SUMMARY:-

Experience in Assistant Manager Administration at BR Corporation India Pvt ltd,(Financial Service Pvt Bank in Chennai Nov 2018 to Nov 2020)

Experience in MNC at Facility Sr.Supervisor (General HR Cum –Facility Admin ) in has Sanmina - SCI India PVt Ltd. at Oragadam, Kancheepuram District ( March 2016 to Oct 2018 )

Experience in MNC at Admin Manager has East Wind Foot Ware India Branch (Shoe Company) at Cheyyar Sipcot Industrial, Mangal X- Road, Mathur Post, and Thiruvanamalai District. ( Oct 2014 to Feb 2016)

Experience in MNC (BYD ELECTRONICS INDIA PVT LTD) as Admin Executive-Gm office (General Administration cum HR) at Jan 2013 to June 2014.

Experience in (Personnel Department – HR) at Audco India Pvt Ltd Enathur, kancheepuram in (March 2010-

December 2012.

ROLES & RESPONSIBILITIES

HR ACTIVITIES HANDLED

Statutory Compliances

Maintenance of Licenses, PF, ESIC, Contract Labor, etc.

Employee Attendance Management and Personal File Management of company staffs.

Ensuring compliance as per statutory requirements.

Sanitary Certificate follow-up

Interact with all Government legislation(Factory license, Approvals, Sanitary certificates)

Assigning the Access card & Company ID Card for New Joiners

Team Attendance Maintained by Excel Sheet.

Performance Management – Scheduling Monthly Performance Reviews for Department Managers & facilitating the implementation of measures required for performance improvement; Appraisals conducted on Half Yearly basis for all employees capturing strengths & areas of improvement & facilitating in providing required training for performance development

Employee Relations – Organizing fortnightly meets (Open Forums) with Store employees to address various operational issues, preparing Action Plan for issues raised and resolving the same; resolving day to day grievances of employees in keeping with the company’s Open Door Policy

Employee engagement – Arranging various activities for employee engagement on special occasions, e.g. – birthday celebrations, festival celebrations, etc.

Recruitment & Training - Short listing candidates from existing database, Job Portals, references etc., coordinating interviews, conducting telephonic interviews if required, conducting reference checks, preparing the Compensation package, offer letters & appointment letters for the candidate & closing final offers.

EMPLOYEE, STAFF & MANAGER’S TRANSPORT MANAGEMENT

EMPLOYEE BUS MANAGEMENT

TOP MGMT. TRANSPORT (Business Travel)

Planning transport routes according to the employee’s geographical staying locations

Ensuring on time transport arrivals and departure to support the business

Conducting Route Surveillance System & Bus Audit

Planning the vehicle and tracking the KM of each route & route check up

Tracking the percentage of usage to ensure the effective operation

Utilizing the transport resources in an optimized and cost effective way.

Organizing Transportation for employees during welfare Program to pick up & drop.

Monthly once Bus Audit & Route check up with checklist.

To prepare the bus pass for the month of employee required to bus pass list for Seniority basics.

Transport training class given for Production Employee for upper level positions

To Check with GPS tracking in for all buses in each shift while entry with correct time and over speed tracking purpose.

Monthly once conducting Driver meeting with transport vendor supervisor and also take test by alcohol test report.

Every month once to generate with bill process for vendor payment purpose.

Arrange the cabs for Office staff schedule & Sunday Expats Schedule & Daily Pickup & Drop for Airport Schedule along with Expats

To find & implement the effective way for cost control system

Sourcing the new vendor process & prepare the evaluation report

Preparing monthly payment processing for Transport & Cab bills

Organizing Transportation for employees during Holidays

Ensuring on time transport arrivals and departure to support the business

Preparing monthly driver schedule plan & Driver Management

Cab service management & Mileage Report following

Monthly once send kilo meter report to finance Dept.

Monthly once bill process for company vehicle for fuels usage purpose.

To Every month for company driver attendance to be follow with regular and bill process for payment activities purpose.

CANTEEN FACILITIES AND FOOD SUPPLY MANAGEMENT

Identifying food supply vendor.

Planning of food menu

Daily check the food check up& test Report to OHC

Planning & organizing dining timings to support smooth plant operation

Checking the food quantity before the session to ensure there is no shortage of food items

The food & facility related issues will be discussed in the committee meeting to ensure quality & smooth operation

Organizing the committee meeting in every month regularly

Forming a effective food committee with employees & Casual labors

Conducting kitchen audits with committee members regularly

Checking the menu based on Planned vs Actual

Preparing of canteen committee meeting - MOM and same will be submitted to management for solution & approval

Daily food quality & wastage report to send

Weekly Once Used oil report to send

Monthly once send to water testing report to Vendor

FACTORY SECURITIES OPERATIONS:

To define and set out the systems, rules and procedures for management of security and access control of personnel, vehicles, Electronic data storage equipment and material in the company so as to maintain sound security management.

Check the manpower while the shift timings.

Instruct the ASO; allocate the security guards in related points.

Check the discipline activities like every securities must wear the Uniforms, ID cards, Shoes, Cap.

Patrolling with ASO/SS around the factory and monitor the security guards on time duties.

Avoid the miss-behavior activities like every security shouldn’t use the drugs, liquors, alcohols in factory premises.

Update the Security attendance regularly.

Produce the security invoice based on the daily attendance.

Check the security related documents regularly.

Each security guard shouldn’t continue the next shift without admin permission.

FACTORY STATIONERY PURCHASE:

To Required stationery material from concern department sends to approval mail for related department and then only rise for EPR process.

To get all approval from and enter in vendor code to MIS system and mail to purchase team to assign follow with required material for with assigned date.

To find the once material get from vendor side to check with quality & qunatatity purpose and also bill date.

To Material get to assign for separated team and inform by mail or mobile communications.

To Twice once to get budget plane for material required purpose for concern team.

FACTORY CLINIC MANAGEMENT.-

Daily RTA & FAID Case To Update in evening session

Daily Audit the first Aid Box in Afternoon session

Daily go to Check the nutrition food

Daily need to Receive with food storage sample in canteen side & Check with entry in clinic side

Weekly once Clinic & Nutrition Food Report send to related Dept

Quarterly once give to internal class training for First aid Session

Monthly once to prepare to Clinic summary report

Monthly once PR raise to Medicine

FACTORY CRECHE MANAGEMENT.-

Daily Babies entry with mother in Crèche at proper time in register list & cross check with creach supervisor

Monitor to all babies required for the baby sitter

Daily milk provide for the required babies to give from baby sitter based on Age Required

Daily Biscuits provide to give with babies mother based on age required.

Weekly once Meeting will given by Crèche babies Sitter by OHC Manager.

Monthly once cerelac will be hand over to Babies mother by crèche staff.

Monthly once Mock Drill done by Safety Team in Crèche location.

Monthly once Crèche to Babies birthday celebration in crèche area.

FACTORY SCRAP MANAGEMENT:

To Receiving material from Related department and stored with segregate with 5s type.

If material is highly storage in scrap location and we inform to related vendor from to get move to that material.

To Daily send Scrap report send to Export team & monthly ones updating a MEPZ record

To Daily check up with update status in scrap notice board and follow up with check list.

To daily follow up with scrap vendor for other document process.

To find out without any safety issues to fowling maintain with scarp location.

FACTORY HOUSE KEEPING & LANDSCAPE MANAGEMENT.-

To First assign meeting for first day with supervisor and soft service employees with softly teach.

To check the discipline activities like to wear the Uniform & Id cards.

To allocate the work for related area and plan to execute for daily regular work process.

To daily find to check with the checklist for restroom in all area location without any issues from employee side.

To assigning to required for housekeeping material and electrical items purchasing purpose with based on HK supervisor

To Keep maintain the all material in 5’s type in store room location.

To daily check with Housekeeping supervisor to maintain the housekeeping must roll register for housekeeping employees.

To Every month should check with vendor for correctly providing salary for housekeeping team.

To Maintain the record and document for audit purpose with safety knowledge

To avoid the miss-behavior activities like every gardening person shouldn’t use the drugs, liquors, alcohols in factory premises.

To check the water supply in garden areas without any dry conditions.

FACTORY (5’S) IN SHOPFLOOR / OFFICE /PATHWAY & RESTROOMS

To First day in the week of morning to assign the meeting with team members and to discuss about the work plan and pending activities.

To monitoring with outside and inner shop floor & restrooms with surprise timing to checking purpose.

To daily monitoring the CCTV in outside and Shop floor in 5’s method type.

To Take Photo for outside /scrap/ shop floor/chemical rooms and office area to keep maintain purpose.

To draft awareness mail for all in 5’s to maintain for alert purpose.

To Keep Record and maintain a document of check list with proper internal adviser team knowledge.

To Every twice in month assign the meeting for 5’s awareness purpose.

TOP MANAGEMENT – BI CYCLE (EXPATS )

Arrange the Bi cycle for Expats Schedule

Daily follow & Checking the Bi cycle with expats feedback required

Monthly once to internal service for the Bi cycle.

To Day to day check with the all cycle conditions purpose.

IF any cycle repairs to may be send service for cycle shop.

FACTORY ACTIVITIES:

Responsible for organizing department team building

Responsible for organizing Managers & Section chiefs team building

Responsible for organizing any activities for all the company staffs once in 3 months

Responsible for organizing New year celebration all the company staffs once in a year

FACTORY COMMITTEE MANAGEMENT:

First Aid Committee (Monthly follow-up)

Canteen Committee

Transport Committee

Factory 5’S Committee

HANDLED INVOICE PROCESSING UNDER DEPARTMENT VENDORS & OFFICE EXPENSES.-

SECURITY

TRANSPORT

HOUSEKEEPING & GARDENING

WATER BILL

CANTEEN & PANTRY

FACTORY EB BILL PROCESSING.

STATIONERY & OFFICE EXPENSES

TOUR & FESTIVAL FUNCTIONS BILLS

COMPANY (CUSTOMER & VENDOR) TRANSPORTS BILL PROCESSING.

DEPARTMENT MOBILES USEAGE BILL PROCESSING.

COMPANY CAR MAINTANCE & DRIVER BILL PROCESSING.

BILL DELAYED FOLLOW UP WITH FINANCE DEPARTMENT.

OFFICE EXPENSES TO OUTSIDE PURCHASE ACTIVITY’S & BILL FOLLOWUPS.

Project Profile:

Title : OPTICAL MANAGEMENT

Institution Name : SRI SANKARA ARTS&SCIENCE COLLEGE, ENATHUR KANCHIPURAM

Durations : 3 Months

Project Description:

In this project we can maintain a 1000 customer can buy a online optical at the same time and this project mainly describes how the work can be simplified by means of dynamic page.

ACADEMIC PROFILE

ADDITIONAL PACKAGE:

Package Known :

MS-Office & Hardware.

Operating System:

Ms-Dos, Windows 98/2000/XP & FoxPro.

PERSONNEL INFORMATION:

Father’s name

Mr. AMT.Sooriyakumar

Gender

Male

Date of Birth

24.09.1987

Nationality

Indian

Languages Known

English & Tamil (Read,Speak,Write)

Marital Status

Single

Permanent Address

No : 10, Ravi Shankar Avenue, 2nd cross Madam St, Big kancheepuram

COURSE

UNIVERSITY

PERCENTAGE

YEAR

MBA

ALAGAPPA UNIVERSITY

63%

2016

DIM-HR

TAMIL NADU OPEN UNIVERSITY

60%

2012

BCA

SSAASC OF ENATHUR KANCHEEPURAM

56%

2009

12"th

VICTORIA MAT HS SCHOOL

54%

2006

10"th

PACHAYAPPAS HSS KANCHEEPURAM

46%

2004

DECLARATION

To achieve the greatest height of success by implementing my knowledge to the best of my efforts and working in an enthusiastic team oriented environment.

Place : Kancheepuram Signature

Date : S.Vishnuvarthanan

Contact this candidate