Document Control Manager
Resume:
Nayab Rasool
Mobile: +966-********* (Saudi Arabia)
E-mail: adi6k3@r.postjobfree.com
Skype Id: nrasool4u
KEY SKILLS
PMWEB, EDMS &
Document and
records
management.
Ability to evaluate,
prioritize, organize
and delegate work
schedule
Strong database and
communication skills.
Proven decision
making skills.
Basic analytical
experience.
Proficient
typing skills.
Data organization
and storage
knowledge.
Leadership &
Decision making
ability
Problem solving &
Team working skills.
A comprehensive
understanding of
health and safety
regulations.
EXPERIENCE
12 years – Saudi Arabia
01 years- India
Total- 13 years
COUNTRIES OF WORK
Saudi Arabia & India
COMPUTER SKILLS
DCA: Diploma in computer
application
Document and records
management
LANGUAGES
English, Urdu, Hindi, Arabic
and Telugu
Highly self-motivated & goal-oriented professional committed to pursuing a long-term career in Project Management with over 13 years of professional experience in the Management of Construction Projects including Document Controller, Senior Secretary, Administrative Assistant. Proficiency in MS-Office and ability to follow through with project from inception to completion. Qualifications
BSc: Bachelor of Computers (3 years’ full time 2007- from SV University)
Intermediate: Board of Intermediate Education (2 years’ full time 2004 from Andhra Pradesh – India)
SSC: Board of Secondary Education from Andhra Pradesh –India. Major Projects
13 nos. of Hospitals ranging from 100 to 500 beds including Housing & infrastructure works across Saudi Arabia
Reliance Mart- Tituptai- India.
Maternity Hospital – 500 Bed Afral Batin- Saudi Arabia.
Al Muhaidib Compound-Al Kobar – Sadudi Arabia.
Giant Store Hyper Mall - Al Khobar- Saudi Arabia. Details of Experience
Document Controller - Saudi Arabia
May 2014 – Till Now
PM Group- Engineers & Project Managers (PMO)
Projects Handle
Program & Project Management for13 nos. of Hospital projects ranging from 100 Beds to 500 Beds including Housing. (Cost of Projects $1.10Bn) Client – Ministry of Health, Saudi Arabia
Position Duties & Accountabilities:
Establish and maintain an effective filing and arching system for proper documents & electronic and files in accordance with company and archiving procedures.
Possessing extensive knowledge of: Electronic Data Management System, Client, consultant, contractor, supplier document controls, electronic filing systems, etc.
Experience in document control, document imaging, document archiving and maintenance of electronic and physical documents.
Provide engineering & construction document management support to Client & project sites by preparing, distributing & controlling documents as per electronic document management system (EDMS) procedures.
Ensure proper organization and security of documents (paper and electronic).
Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
Prepare statistic and ad-hoc reports.
Manage and maintain all controlled company documents
Create and manage document hierarchy and process system. PERSONAL DETAILS
Nationality:- Indian
DOB:- 05.06.1987
Married
PASSPORT DETAIL
No.: R2444969
Issued: Riyadh, KSA
Exp. Date:
PM Group (www.pmgroup-
global.com) is an international
project delivery firm providing
professional services in
architecture, engineering and
construction. Headquartered
in Ireland, PM Group’s 2,100
multi-disciplinary personnel
deliver complex capital
projects to clients worldwide
across a variety of sectors
including Pharmaceutical,
Food, Mission Critical/ICT,
R&D and Advanced
Manufacturing.
PM Group specializes in
capital project delivery and
provides a range of services
including Site Selection and
Master-planning,
Architectural and Engineering
Design, Project Management,
Procurement, Construction
Management, Commissioning
& Qualification and
Consultancy.
Blue Star is India's leading air
conditioning and commercial
refrigeration company, with
an annual revenue of
over 5200 crores (over US$
750 million), a network of 32
offices, 5 modern
manufacturing facilities, 2800
employees, and 2900 channel
partners. The Company has
5000 stores for room ACs,
packaged air conditioners,
chillers, cold rooms as well as
refrigeration products and
systems, along with 765
service associates reaching
out to customers in over 800
towns. Blue Star's integrated
business model of a
manufacturer, contractor and
after-sales service provider
enables it to offer an end-to-
end solution to its customers,
which has proved to be a
Update and control procedure documents and forms.
Manage all flows of documents both in electronic form and on paper support.
Ensure proper organization and security of documents (paper and electronic).
Log document request and help retrieve documents as needed for employees.
Process incoming documentation (registration in the EDMS, internal distribution, archiving)
Ensure all drawings / documentation are correctly identified, distributed and filed / stored.
Assistance in the preparation collation and issue of reports and registers as required.
Ensuring the use of standardized forms and templates.
Set-up projects folders and facilitate Project communication Process.
Establish and maintain the Master Document Register in cooperation with the project team.
Monitor technical documents review and approval in accordance with agreed schedule.
Provide advice on procedures of issue and methods in accessing the system.
Ensuring all documents is as up to date as possible electronic filing system. Document Controller- India May 2013 – Apr. 2014
Blue Star LTD. Co.
Position Duties & Accountabilities:
Archive all project documentation including hard and electronic copies as required by the Project.
Possessing extensive knowledge of: Electronic Data Management System, Client, consultant, contractor, supplier document controls, electronic filing systems, etc.
Provide all the administrative related assistance to the department as and when required.
Keep the physical documents in an appropriate file and maintain it in a safe custody in a Confidential manner.
Scan all the verified documents such as Tender, Contract etc., and store in the Document Management System.
As per the team members and team management requirements retrieve the records and provide the same to the concerned.
Supporting the department admin internal and external correspondence as required by the
department and after approval dispatch the same.
Record all incoming and outgoing RFIs, submittals and monitor Engineers response time,
Typing, printing, Scanning, Copying & burning disks) and preparation for external issue.
Responsible for maintaining all project records including storage, retrieval, archiving and final
Document Controller Cum Admin. Assistant Aug. 2009 – Feb 2013 Schedule Group- Al Khobar -KSA
Projects Handled
Maternity Hospital -500 Beds.(Cost of Project :- $210M) Al Muhaidib Compound- (Cost of Project $ 1M)
Position Duties & Accountabilities:
Record issued documents in accordance with office filing system.
Develop and maintain positive working relationship with all project participants.
significant differentiator in
the market place. In fact,
every third commercial
building in India has a Blue
Star product installed.
Input document data into the standard registers ensuring that the information is accurate and up-to-date.
Prepares and sends memos & correspondence to Clients, Consultants & inter- office Departments.
Process all incoming and outgoing project documentation and correspondence through the document control system.
Update project management on document control status, control sheets, issue of transmittals and correspondence status.
Reporting to the project management team on a regular basis on the status of all document control system enhancements and issues.
Maintaining a tracking facility to enable documents to be updated easily.
Scanning in all relevant new documents.
Typing office documents, Filing, creating new files.
Answering multi-line phones, setting appointments.
Faxing/copying, Invoices/billing, Exceptional Interpersonal skills.
Meeting & Greeting and working with the public.
Prepare the Purchase orders, Quotation and handling the project material.
Prepare the Payment Vouchers, Receipt Vouchers & Delivery Notes, and Invoices.
Receive visitors and assist their wants and direct them accordingly.
Collect the whole document in a systematic order and submit when authority asks at any time.
Secretary July 2007 – June 2009
Jadwal Engineering Cons. – Al Khobar-KSA
Giant Store Hyper Mall (Cost of Project SR.800,000k) Position Duties & Accountabilities:
General office duties
Typing letters/memo/minutes of meeting
Coordinate with other secretaries to strengthen professional relationships to assure consistency in practice and ensure coverage during absences as well as to process speed of work.
Maintaining logging.
Booking conference room/ Tickets.
Meeting notice
Letter to contractor
Coordinate with other secretaries to get the weekly reports, Preparing the cover sheet
Distribution, Filling, Collect time sheet send to finance department for further action
To carry out the responsibilities described above the secretary shall have the authority as delegated to her by the manager or the executive secretary to make decisions on priority of work as required.
Technical Expertise
Well-developed communicational and interpersonal skills with the ability to listen effectively respond appropriately and maintain mutual comfort level while relating to diverse group of individuals.
Recognized for professionalism, thoroughness and commitment to quality and ability to work in a team environment and to assume a leadership role where required.
Able to assume multiple responsibilities and remain productive with time- sensitive and fast paced environment.
Adaptable to new environments and technologies.
Well-developed computer skills with a strong ability to keep up with changing trends.
(Nayab Rasool)
Schedule telecommunication
is Specializes in the delivery of
high quality network solutions
that are customized to fit the
needs of each client and each
project we work on. Our team
of dedicated project
managers and engineers are
capable of developing a wide
range of IT,
Telecommunication & low
current system solutions from
the multiple partners we work
with. In each case Schedule
looks for the best solution to
fit your requirement, budget,
and schedule.
References:
Donal Hutchinson- Project
Director, PM Group
Denis Behan- Project
Manager, NPHDB
Joseph D’Arcy- Commercial
Manager, PM Group
Dr. Ahmed Jamal Salih-
Control Manager, PM Group
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