Administrative Assistant Manager

Monica Troxel

Houston, TX 281-***-****

**********@***.***

Administrative Professional

Professional Experience

TAYLOR TECHNICAL STAFFING & MAGNUM STAFFING SERVICES March 2020 – July 2020

Administrative Assistant - Contract and Temporary Assignments

HOUSTON ENDOWMENT November 2018 – October 2019

Administrative Coordinator and Receptionist – Contract Position

Serves as office administration point-of-contact for building and parking management. Coordinates a variety of office administration needs, services, and vendors, such as cleaning, plants, phone lists, etc. Ensures building records are current on active employees.

Coordinates HR activities, such as scheduling employee events and candidate interviews. Assists with onboarding new employees in obtaining parking permits and building access. Arranges for food and other amenities for meetings.

Greets and directs visitors.

Validates guest parking tickets through the TVS Web system.

Coordinates the pick-up and delivery of mail services (FedEx, UPS, etc.).

Coordinates conference rooms. Schedules group meetings and coordinates team calendars. Assist staff with reserving meeting rooms. Ensures refreshments are ready before meetings as needed and sets up technology needed for the meeting.

Provides logistical or administrative support for meetings, convenings, expense reimbursement submissions and a variety of other tasks, as requested.

INTERNATIONAL REGISTRIES, INC. March 2017– August 2018

Sr. Administrative Assistant

Reports to the Senior Vice President, Technical and Gulf Coast Operations and assists in the

following:

Assisting in communicating with other Service Areas within the MSG, closing agents, industry Stakeholders and other Regional Offices.

Carrying out Service Area functions on daily basis.

Handling external inquiries and industry stakeholder related issues in a timely manner.

Completing documentation in accordance with MSGH’s Quality System.

Routing distribution of various publications throughout the MSGH.

Greeting industry stakeholders and visitors.

Handling correspondence.

Opening and sorting mail, distributing/routing correspondence/faxes, answering telephone and email inquiries from industry stakeholders.

Preparing faxes and emails, as assigned.

Maintaining the filing system.

Maintaining stock of MSGH forms and publications.

Assisting in the maintenance of the MSG’s Quality Manual and Procedures Manual.

Assisting office personnel in any clerical support when needed; and other duties and assignments as may be given or directed by the Senior Vice President., Technical and Gulf Coast Operations

Assist Senior Vice President with reporting and reconciling expense reports.

Assisting with organizing local events.

Assisting with travel arrangements if necessary.

Schedule staff meetings and record meeting minutes.

Ordering of all office and kitchen supplies on a weekly basis to ensure supplies are well

stocked.

SBM OFFSHORE USA INC. October 2003 – October 2016

Administrative Assistant – Purchasing

Main point of contact for administrative support for the office. Routed assignments to each staff member as instructed by Supply Chain Manager.

Supervised other clerical and secretarial staff and train subordinate administrative employees in MS Suite and Visio.

Answered, screened, and directed all incoming calls to the appropriate person for efficient service.

Handled all general inquiries and resolve all issues and complaints.

Coordinated staff meetings and office functions.

Managed the day-to-day calendar of the Supply Chain Manager including scheduling appointments, and completing all correspondence, treated with the highest confidentiality.

Coordinate travel arrangements including flights, lodging, and car rentals, and file all expense claims upon the Supply Chain Manager’s return.

Organized and maintained various files including contracts, letters, forms, labels, memorandums, and reports with utilization of MS Excel, Word, and Power Point.

Utilized appropriate software programs to accomplish various administrative activities. Followed guidelines of Department Work Instructions, and Document Management System in preparing and filing documents.

Legal Administrative Assistant

Answered, screened, and directed incoming calls to appropriate attorney for efficiency.

Performed general clerical duties including filing contracts, and maintaining company records, insurance files, and intellectual property files.

Scheduled travel arrangements for attorneys ensuring timely arrivals for court hearings, depositions, etc.

Typed and maintained all legal files including correspondence.

Credentials

Certifications/Licenses

Texas Real Estate License

Professional Development

Effective Business Writing

Enhancing Personal Effectiveness

Time Management

FPSO Systems – A Non-Technical View

Technical Skills

Microsoft Office/ Visio/ SharePoint/Oracle

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