MARIA MEDINA

Mobile: 201-***-****

adi56k@r.postjobfree.com

Carteret, New Jersey, 07008

www.linkedin.com/in/maria-medina1

Professional Summary

Bilingual (Spanish) Accounts Payable (AP) Manager from A to Z. More than ten years of experience as the “go-to” finance person in various roles at several levels across the business. Navigate multiple projects with various stakeholders with ease. Results-oriented, energetic manager who creates and maintains strong relationships with vendors for multi-million dollar accounts - ensuring that payments are made and received on time. Experience creating policy and procedures to launch a new ERP system.

Experience

Accounts Payable Manager January 2018 – July 2020

DBV Technologies Summit, NJ

●Vendor management. Research and verify vendor’s standing, location, and banking information. Keep accurate records. Build rapport with management, accounts receivable, and marketing teams. Resolve discrepancies and address concerns. Coordinate tasks for the month.

●Supervision. Conduct meetings, oversee the work of the order desk team. Delegate responsibilities, make and implement sound decisions, problem solving, mediation, managing conflict.

●Cross-cultural communication. Work with vendors in other countries and time zones to provide updates, resolve issues, and meet deadlines.

●Employee training. i was putin charge of training older employees and new hires on the ERP program ( creatin purchase orders, filling out vendor creation form,and invoice approvals),

ouse coupa

oue concur

oemployee travel compliance

ocreate tutorials for company teams

●Research, select, and launch new ERP. Dynamics 365, run monthly troubleshooting reports including identifying bugs and implementing solutions.

●Audits. Keep accurate and complete financial records. Resolve discrepancies found in audits.

●Payment processing. Travel & Expenses, 1099, invoice processing, EFT, wire transfers, purchase order management, biweekly check runs. Effectively set up online accounts for automatic payments and wire transfers.

●Internal and external compliance. Adhere closely to SOX regulations. In the pharmaceutical industry, comply with Sunshine Vendor guidelines. Internal compliance: review individual receipts and transactions and ensure compliance with company policy.

●Processes and procedures. Create a workflow and criteria for the department (previously handled by a third party). Strategically plan a calendar for reimbursement, month in closings, and quarterly ends. General ledger edits. Develop workflow and approval processes in Coupa and Concur.

●Special projects. Reporting to the VP of Finance, analyze and run reports relevant to audits and vendor maintenance, accruals; collaborate with the Purchasing Department, Controller, Medical Affairs team. Travel nationally and internationally.

Bilingual Accounts Payable Manager February 2014 – January 2018

Ben Wachter Associates Inc. New York, NY

●Vendor management. Create the vendor relationship, maintain it, and resolve discrepancies with invoices and inventory. Check cutting, maintaining accurate financial records.

●Decision making. Weekly meeting with CFO to discuss concerns for vendor statements, freight. Review invoices, compare prices, ensure compliance and accuracy in billing from vendors. Review company supplies and negotiate best prices for in-house stock to support employees.

●Purchase orders. Do a three way match with Bluecherry to ensure inventory accuracy.

●Reconciliation. Bank reconciliations monthly. Ensure vendor statements were accurate and request missing information. Ensured data entered for checks to be cut. Prioritized vendor payments.

●Data analytics. Analyze inventory, look for trends to cut costs and increase efficiency.

●Currency Exchange. Ensure inventory from various suppliers are in stock, and translate financials to companies in Europe, China, and South America.

●Executive Assistant. Book travel (flights, hotel, cars) for staff and board. Review and approve travel and expense reports.

Accounts Payable April 2013 – December 2013

M Management, Jersey City, NJ

●Vendor management. Invoicing, cut checks daily for subsidiaries in various industries across eight locations. General ledger code discrepancy resolution.GL codes: Keep track of rent, mortgage, leases. Payroll processing. 1099 employees. Travel and expense reimbursement

●Communication. Let managers know about issues with payment, and work closely with the Controller.

Accounts Payable June 2012 – March 2013

10spot/Madrag Secaucus, NJ

●Reconciliations. Monthly factor and vendor.

●Vendor management. Manage region (more than 1,000 stores) by matching purchase orders with invoice. Daily AP function. Monitor invoice inbox to ensure accounts paid on time. Answer payment issues through Microsoft Great Plains.

●Vendor maintenance. Ensure freight records are accurate and in-hand to match inventory.

Office Manager August 2010 – June 2012

Hamerwood Inc Jersey City, NJ

●Vendor management. Vendor creation, maintain vendor relations through email, check cutting, invoicing

●Communication. worked directly with the owner of the company to make sure all vendors were being paid in a timely fashion and the office was running smoothly.

●Office management. Process weekly payroll for all employees, maintain office and stock inventory, work with external CPA to make sure all financial records were captured accurately for tax purposes.

Software Skills

●Microsoft Dynamics GP, Microsoft Dynamics 365, Microsoft Excel, Word, Outlook, PowerPoint, Teams, Zoom, Bluecherry, Congos, QuickBooks, Sage300, Coupa, SAP Concur

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