Beena Oommen

Personal Information :

Date of Birth : 20th October, 1971

Nationality : Indian

Visa Status : Husband’s Sponsorship

Mobile : +974-********

Email : adi2hu@r.postjobfree.com

Career Objective :

To succeed with the organisation, by drawing on my strengths while practising punctuality, integrity, consistency and mutual respect in all aspects of my work.

Personal Profile :

Career highlights :

14+ years work experience

Recruitment Consultant

Marine Personnel Administrator with large shipping company

Secretary to Fleet Director

Office administration, crewing & logistics support for support vessels with international shipping co.

Personal qualities :

Effective communication skills

Organised and capable of independent decisions and job prioritising

Focused and proactive team worker

Easily adaptable

Enjoys challenges

Capable of multitasking reliably

Good problem solver

Dedicated and hard-working

Discretion and confidentiality

Strong organizational and administrative skills

Educational Qualifications

Bachelor of Arts - Sociology, Psychology and Political Science

Awarded by Bangalore University – Bangalore, India

Professional Human Resources Certification (PHR)

Certification Body : HRCI Virginia-USA

Status: Course completed. Exam underway.

International Air Travel Association (IATA) Foundation Certificate

Awarded by IATA – Canada

Diploma in Airlines Travel & Tourism Management

Awarded by India International Trade Center Travel and Tourism

Bangalore

Post Graduate Diploma in Computer Applications

Awarded by St. Joseph’s Evening College for Computer

Bangalore- India

Computer Application Skills:

SAP, Shipmate, MS Project, MS Visio, MS Outlook, MS Word, Excel,Power Point Presentations, Win 7, Novell Groupwise

Work Experience:

Employment History

Weill Cornell Medicine –Qatar

American Medical University in Qatar

Position: Temporary Administrative Assistant, Medical Education Divison.

Period of Service: 27 Nov 2016 to 2 March 2017

Functions:

•Data entry, Filing

•Travel Management

•Photocopy,Scanning, Raise request for Expense Claim

•Arranging transport service, Raise ITS request via Portal

•Proctoring

Futures and Careers (FAC)

One of the leading Recruitment & Training Consultancy, Bangalore, India

Position: Recruitment Consultant

Period of Service: 16 Jul 2016 to 16 Oct 2016

Functions:

•Understanding the Client's requirement, source the profiles based on the clients requirements using different portals, through references, from database & from professional & social network

•Providing end-to-end recruitment solutions & single point of contact for several Clients

•Maintaining a Tracker which contains complete details of each and every requirement handled like Client details, candidate details, and requirement details.

•Maintaining daily reports for CV submissions made and calls made to candidates.

•To conduct the initial screening and interviews for junior, middle and senior positions depending on the requirement from the Client.

•Scheduling and Facilitating Interviews.

•Maintaining rapport with the candidates and Client.

•Follow-up of payments.

•Visit to Client locations to understand & grasp their manpower requirements - based on need of Company.

M/s. Qatar Gas Transport Company Ltd. (Nakilat):

Operates and manages LNG vessels and to provide shipping and marine-related services to a range of participants within the Qatari hydrocarbon sector.

Postion: Marine Personnel Administrator

Period of Service: March 2013 to 20 January 2016

Functions:

•Involved in recruitment & issuance of job contracts

•Maintain proper database for employee personal Information

•Generate reports

•Vetting of year end performances of seafarers before issuing Full contact.

•Payroll processing, verifying cashed-in leave requests, expense claims, other deductions.

•Involved in Seafarers Trainings

•Follow up with crew administrators for MIS reports

•Assist with updating SMS versions

M/s. Qatar Gas Transport Company Ltd. (Nakilat):

Operates and manages LNG vessels and to provide shipping and marine-related services to a range

of participants within the Qatari hydrocarbon sector

Postion: Fleet Secretary

Period of Service: March 2008 to 2013 March

Functions:

•Provide day to day operational support to three Directors vis a vis., maintenance of calendars, make travel & accommodation arrangements, arrange meetings, documentation & correspondence .

•Upload Fleet Dept staff Objectives & appraisals on SAP

•Travel co-ordination activities for Fleet Staff is carried out thereafter data is uploaded on SAP

•for allotment of travel allowance, correct cost allocation.

•Arrange for travel documents for visitors, port passes, exit & entry permits & service requests

•Raise material requisitions & goods receipts on SAP. Arrange local accommodation & transport for visiting Guests.

•Arrange for payments of vendors invoices.

•Follow up expiry of and renew subscriptions.

•Attend and prepare Dept.meeting minutes and assist Director with Board Meeting Documentation

•Compile weekly MIS reports pertaining to vessel position.

•Maintain records of Leave for Fleet Dept.on SAP.

•Register Fleet Staff for Seminars/Conferences

•Compile & regularly update Fleet Dept Organisation chart based on HR inputs .

•Compile and update Emergency Contacts Directory consisting contacts information of key Nakilat,

•Charterers & Joint Venture company personnel.

•Compile and update in department telephone directory of inhouse telephone nos., & vendors

•contacts

•Co-ordinate with other Departments for the smooth functioning of Fleet Dept.

•Receive and Dispatch Documents

•Electronic filing.

•Attend telephone calls

•Ensure efficient, timely and proactive interaction between Fleet Dept and other Departments.

M/s. Tidewater Marine Int’l Inc.-

Operators of the world’s largest fleet of supply / support vessels for offshore operations.

Position : Administrative Assistant

Period of service : April 2003 to March 2008

Functions:

•Provide day to day operational support to Marine Superintendent

•Arrange travel & accommodation arrangements for Marine Superintendent

•Arrange meetings with clients in Doha for Senior Managers from Dubai

•Ensure all documentation & correspondence are well maintained and proper filing is followed.

•Arrange crew changes for vessel in Doha and Saudi

•Arrange shore pass, medical checks for crew on board

•Raise material requisitions

•Follow up wih vendors for ship’s spares etc

•Arrange Travel and accomodations co-ordination activities for crew signing on and signing off

•Arrange disbursment of Cash advance for crew on board.

•Check invoices and arrange for payments of vendors invoices

•Co-ordinate with vendors for supply of ship spares, food chandles for the vessels bi-monthly groceries.

•Attend to incoming calls

•Handle faxes, vendors cheques, photocopying of documents,courier and Mailing

M/s Green Oasis Est., Doha, Qatar -

Holding company of Al Bateel Café & Bakeries. A subsidiary of Saleh Hamad Al

Mana Group of Companies.

Position : Secretary (temporary posting)

Period of service : Nov 2002 to Jan 2003

M/s Satco International Trdg. & Contr. -

A leading trading & contracting firm in Doha providing waterproofing services, electrical equipment supplies, power tools supplies etc., to construction companies.

Position : Secretary

Period of service : May 2001 – Sept 2001

The Renaissance, Cochin, India -

A leading 4 Star hotel (100 rooms) operating in the port city of Cochin, India.

Position : Management Trainee - IT

Period of service : Jan 1998 – Jan 2000

Other Achievements & Qualities

•Attended a course in Fundamentals in Communications conducted by ExxonMobil

•Independently conducted Corporate IT training for fundamentals of computers and the computing environment for M/s. Videocon International – Cochin, India.

•Trained employees to use hotel management applications.

•Fluent in English and 4 Indian languages - Kannada, Hindi, Tamil and Malayalam.

Hobbies & Interests:

•Cooking

•Painting

•Listening to classical music

References : Shall forward on request.

All information provided herein are true facts relating to my education and work experience to date. Should documentary evidence of the above or further information be required, I shall be happy to provide the same on request. I submit these in the hope of qualifying for a positive consideration.

Beena Oommen

Contact this candidate