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Executive Assistant

Clearwater, FL, 33761
December 30, 2020

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**** ******* ** *.

Clearwater, FL *****

Phone: 727-***-**** C:303-***-****


Cynthia Gillman

Professional Profile

A motivated self-starter who is comfortable working in a challenging, high pressure environment. Diverse background in administration with more than 27 years’ experience in business. Does what is necessary to get the job done rather than just doing the job.

Career Skills

Proficient in Microsoft Word, Excel, Power Point, Publisher, Photoshop, Web maintenance, Internet, worked extensively with QuickBooks, Lotus, Google docs and Outlook.


8/2003– present - We Sport U! Executive Administrator – Responsibilities include:


Define and implement all league policies; triage and administer all league rule changes

Process registrations, coordinate teams, plan schedule, locations, field scheduling, book team pictures and events

Maintain all game results, standings, online registration and updates via web

Plan and facilitate the season’s end tournament and super bowl event

Hire all personnel, day to day management of referees, staff and coaches including scheduling and assignments

Order and maintain equipment, field contracts & inventory


Create all league marketing materials and promotions

Define and support league’s web presence, community relations and events

Financial management

Responsible for all aspects of league fees including invoice management of all account payables and receivables, payroll and charitable donations

1/2000 - 6/2003 - DOV Pharmaceutical, Inc. Executive Assistant to the President, Corporate Meeting Planner, R & D Administrator, Assistant to HR Manager - Responsibilities include:

Administration/Financial management

Electronically maintained all aspects of the president’s schedule including daily appointments, conferences, meetings and travel

Managed, scheduled and negotiated all company meetings included but not limited to transportation, lodging, catering, venue, AV needs and gifts, both domestic and international

Initiated, tracked and reported all company purchase orders for travel, itemized monthly AMEX charges and other related expenses

Developed company’s electronic filing system and travel request system for efficient tracking and expedited research.

Board of Directors – supplied all reports, coordinated all meetings

Maintained contracts for investigators, validated all patient contact to schedule payments for completed clinical trials

Generated purchase orders for R & D department

Collaborated with the corporate attorney on all research and development and Pre-clinical department contracts

Under advisement of the corporate attorney created and electronically maintained confidentiality agreements, consulting agreements and edited various legal documents

Assisted in developing HR department, implemented policies, created forms, interviewed candidates, benefits enrollment and facilitated all relocation arrangements for new hires

12/1993 – Present – Mark Enterprises Inc. – Sales agent, Web master

Duties Include – trade show and convention set up, sales and inventory. Maintain the website and process all orders, returns and warranty issues.



1984-1986, Stockton State, Pomona, NJ, 1986-1988, Montclair State, Montclair, NJ

1985-1989, US Navy Reserves - Mess Management Specialist, USA

References Available upon request

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