Manager Legal Assistant
Resume:
Colleen Botes
Contact
**A Blinkblaar Street, Zwartkops Ext 8, Centurion, Pretoria, 0157
adi181@r.postjobfree.com
Driver License: Code B
ID: 610-***-**** 084
Marital Status: Widow
Nationality: South African
Security Clearance: Secret Clearance
Profile
As an accomplished and skilled professional with more than 9 years of comprehensive experience within Configuration Management, I am highly analytical and skilled in configuration management discipline. I have more than 37 years of working experience within different fields.
Extremely detail orientated with excellent organizational skills. I have strong verbal and written communication skills.
Personal Attributes: Expert Communication Skills l Achiever l Excellent Organizational Skills l Enjoy Challenges l Thrives under pressure l Team Player l Enthusiastic and Motivated l Loyal
Education & Courses
Attendance of Conference in Algeria
MS Word Advanced
Assertiveness Course
MindSpa
Significant PA Secretary Course
National American University
Configuration Management Level 1
ConfigOnLine and Level 2
Procurement System
Efficient e-procurement
Bentley
DocQnet International for eB Configuration System Training
Project Management 1
Documentation Management
Practical Configuration Management
Experience
Jun 2009 – Dec 2018 l 9 Years, 6 Months+ (Retrenched)
Configuration Practitioner • Defence, Peace & Security • Aeronautic Systems Competency
Overview: My Responsibilities were to ensure the data packs involved in technical and scientific charts and graphs must be accurate, aesthetic and presentable when printed and distributed to relevant parties. I had to ensure the correct process, policies and procedures are adhere to by all relevant parties. The generation and management of project files follow a systematic Configuration Management Life cycle of products.
Key Responsibilities: Configuration Practitioner
Provide configuration management support functions to Project Managers, the Technical Team as well as Internal and External clients (mainly international i.e. KACST, EU, Russia, Turkey, Sweden and Algeria.
Build and develop virtual and physical structures and maintenance of the configuration management functions in Divisions / Units where required
Establish and maintain a configuration management capability by developing policies, procedures, best practices and tools to manage the configuration data and quality records produced by the various programs and projects executed through the Business Unit
Manage and operate the configuration information management systems while overseeing the training and problem solving of a team
Manage the configuration data of the programs / projects and products where the configuration data of each program / project may be further managed by a team of configuration officers, each representing a different Competency Area
Define the minimum requirements for baseline data packs
Manage and maintain the in-house document and data filing system
Language Proficiency
Afrikaans, Read, Write, Speak, Fluent
English, Read, Write, Speak, Fluent
French, Fair
Education & Courses Continued
Basic Counselling Certificate in Psychology
Ghost Convey Certificate
CSIR
Junior Conveyance Course
Legal Perfect
Wits Regional College
Telecommunications and Public Relations Diploma
National Senior Certificate (4 x Distinctions)
Key Skills
Achievements
CSIR, Award for 5 Year Service: 2015
CSIR, Excellence Award for Project Technical Support: 2013 & 2012
CSIR ICC, Acknowledgement for hosting foreign visitors, Photonics Conference, 2013
Shalan Hooseria, Acknowledgement for formatting and editing of Doctoral Thesis: 2015
Algeria, Participant of UAV Conference: 2014
Major General Desmond Barker (SAAF Retired), Acknowledgement for formatting and editing of Test Pilot Manual: 2014
Other Skills
Honesty, decisiveness and integrity
Excellent Communication Skills
Excellent at problem solving
Discretion, diplomacy and tact
Analytical and detailed
Excellent with Planning and Organizing
Thrives under pressure
Team player
Computer Literacy
MS Word l MS Excel l MS PowerPoint
MS Outlook l Workflow I PeopleSoft
Solidworks I Access I Ghost Convey I
Legal Perfect
Referees
Prof Dr. Laurent Dala
PhD, FRAeS, CEng, ESTA (Dipl-Ing), ESTP (Dipl-Ing), Eur-Ing UP-CSIR Aeronautics Chair
University of Pretoria
http://www.up.ac.za/aerospace-group
CSIRDPSS: Aeronautics Systems
Now at University of Northumbria Newcastle UK
E-mail: adi181@r.postjobfree.com
Major General Desmond Barker
(SAAF ret) (previous Competency Area Manager Aeronautic Systems and my direct reporting manager)
Email: adi181@r.postjobfree.com
Prof Arnaud Malan
Director Industrial CFD Research Group
University Cape Town
Email: adi181@r.postjobfree.com
Experience Continued
Manage configuration items and their associated information on a configuration management tool; Type and advanced formatting of technical and scientific manuscripts, NDA’s, MOU’s, Agreements, Reports and Proposals. Ensure that the routing process is followed timeously as well as distribution to clients.
Design and maintenance of Engineering Change Proposals and Change Requests.
Implementation of copy, bind, distribute and tracking process using the eB Configuration Management System.
Align strategies around archiving between various departments.
Ensure that ISO standards are applied with regards to archiving.
Set-up of local archive management system for the storing, retrieving and traceability of ASC Projects.
Adhere to Audit regulations by SABS, Armscor DTSS, Fluxion and Ballist.
Attend project management meetings to decide on deliverables and life cycle of configurable items.
Supporting the support staff with travel arrangements, booking of accommodation, rental vehicles and general procurement
Professional hosting skills/events coordinator: Hosting of overseas clients due to my interest in culinary and knowledge of travel/history of South Africa in general
Jan 2009 – Jun 2009 l 0 Years, 6 Months
Group Secretary • Secretarial • DPSS Optronic Sensory Systems
Key Responsibilities: Group Secretary
Provide efficient and valuable assistance to the Director/s as well as the team, streamline office procedures and maximize productivity;
Manage travel arrangements for staff as well as assisting overseas clients. (Arranging flights, car rental and accommodation); Arranging Visas for overseas travel.
Procurement
Typing of correspondence letters, memo’s etc.
Manage all formatting and editing reports.
Meeting and greeting visitors at all levels of seniority.
Facilitate effective communication between staff, clients and the Directors;
Manage diaries, schedule bookings and appointments effectively;
Dealing with incoming phone calls, email, faxes and post, often corresponding on behalf of the manager.
Manage internal, routine queries / problems effectively as requested and needed;
Taking minutes at meetings.
General administration support.
Hosting of clients
Aug 2007 – Feb 2009 l 1 Years, 6 Months
Royalties Administrator • Heinemann Publishers
Key Responsibilities: Royalties Administrator
Manage Royalty Payments to Authors (Local and Foreign Payments)
Manage Client Liaison and proofreading stories/articles
Manage Drafting of Contracts
Royalty Payment Queries
Maintenance of filing system
General Administration
Experience Continued
Jun 2006 – Aug 2007 l 1 Years, 2 Months
Legal Assistant • Legal • PH Botha Attorneys
Key Responsibilities: Legal Assistant/Conveyancing Typist
Manage and organize files and drafting of all legal documentation; monitor calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
Manage Resolutions and Trusts; Purchase and Lease Agreements.
Estate Administrator, Deed Searches, Wills etc.
Manage Client liaison with Estate Agents, Deeds Office, Rental Boards and Auditors.
Drafting of Transfer documents and full conveyance functions
Arrange signing of documentation.
Oct 2005 – Jun 2006 l 0 Years, 8 Months
Accounts Manager • Surebank
Key Responsibilities: Accounts Manager
Establish and maintain a professional relationship with clients.
Coordinate with various teams so that the customer’s expectations are met.
Continue their assessment of a client’s needs and business objectives; manage new loan applications, credit vetting
Help develop initiatives to increase customer satisfaction and retention.
Assist all teams to meet financial targets and growth objectives.
Upsell a company’s services and solutions.
Take a client’s requirements and assist with plans to meet those requirements.
Manage training of new employees: issue bank cards and pin numbers
General Administration
May 2003 – Sep 2005 l 2 Years, 4 Months
Conveyance PA / Legal Secretary • Cronje de Waal Attorneys
Apr 2001 – Apr 2003 l 2 Years, 0 Months
Classifieds Consultant & Freelance Journalist • Texa Newspaper
Nov 1999 – Apr 2001 l 1 Years, 4 Months
Classifieds Consultant • Echo / Ridge Newspaper
Oct 1990 – Oct 1999 l 9 Years, 0 Months
Maintenance Planner • SASOL Oil and Petroleum
1980 – Sep 1990 l Various Positions after I matriculated
Client Liaison Officer l Public Relations Officer l Call Centre Operator l Research Clerk l Correspondence Clerk l Personal Assistant l Legal Assistant l Trainer l Hosting and Catering
2014
2014
2013
2012
2012
2012
2011
2011
2010
2010
2009
2006
2004
2004
1981
1979
Basic Project Management
Expert knowledge of Configuration
Information Management Principles
Expert knowledge of Product Breakdown Structures and the Management thereof
Build and develop virtual and physical structures and maintenance
Problem Solving and Decision Making
Contact this candidate