Sherina Kirby-Mitchell
Washington, DC *****
(M) 202-***-**** - (H) 202-***-****
adi03h@r.postjobfree.com
Profile
Enthusiastic Accounts Payable Specialist whti 16 years of experience in an Accounting and/or Finance Department seeking to secure a position with high volume where my experience can be utilized. Developed expertise with several accounting softwares regarding payments, procurement, journal entries, check processing and the exporting and importing of files for uploads. Demonstrates problem solving, organizational and administrative skills. Proven ability to investigate, research and verify factual information with minimal supervision. Abele to effectively manage various tasks simultaneously while adhering to strict rules and regulations.
Professional Experience
Consultant
American Association of Motor Vehicles Administrators (AAMVA)
Arlington, VA
Accounts Payable (2020)
Prepare and mail customer statements
Prepare and mail customer statements
Code and receipt payments
Prepare and post all bank deposits
Monitor customer accounts for non-payment and delayed payment to collect as necessary
Check, verify, and procePerform filing and general administrative tasks
Extensive data entryss invoices
Sort, code, and enter accounts payable data
Process all vendor payments monthly
Maintain vendor files
Consultant
Office of the Chief Administrative Officer
House of Representatives: Washington, DC
Financial Counselor (2019 -2020)
Review vouchers. Analyzes voucher submissions for completeness and accuracy. Ensure vouchers are following House rules and apply appropriate accounting strip information.
Processes vouchers, vendor invoices as necessary, in accordance with established policies and procedures. Review and adjust payment requests entered into financial systems/software, PeopleSoft) daily.
Use financial systems/software to research and troubleshoot financial transactions. Take appropriate action to resolve errors. Verify information/data entered into financial systems/software.
Maintain a positive working relationship with vendors/vendor Points of Contact; provide feedback to inquiries from vendors concerning payments, policies, and procedures and gather additional information from vendors as needed.
Consultant
American Indians, Pyxera Global, CBRE, Brookfield Residential Properties, Chemonics Intl
Accounts Payable Specialist: 2016 to 2019
National Congress of American Indians, Pyx era Global, CBRE, Brookfield Residential Properties, Chemonics Intl'. United Therapeutics Corporation
Received invoices, expense reports (using Concur), subcontractor invoices for review, processing and check runs biweekly
Assisted with bank reconciliations
Communicated with Grants Administrator regarding expenses, modifications to contracts and allowable purchases against Grants
Assisted staff with inquiries related to the processes of requests
Under the federal guidelines of USAID, I receive, all incoming payment request, i.e. service invoices, subcontractor invoices and expense reports to process through Concur and Microsoft Dynamics Solomon)
Audit expense reports and review for approvals
Review T & E and Fixed priced contracts and modifications to process for payments
Reviewed and processed wires local and foreign currency through Citibank and/or Cambridge
Setup beneficiaries in both Cambridge and Citibank to receive wire payments
Cut checks weekly
Maintained AP inbox for Greater SE Division
Received, logged, batched and scanned invoices to Corporate office for payment processing
Reconciled, coded and applied project ID's for electronic workflow
Created Excel spreadsheets and pivot tables for credit card and UPS accounts reconciliations
Prepared employee personal reimbursements to post receivables
Prepared check requests for monthly parking, donations, sponsorship's
Researched payment status for internal and external vendors
Requested W9's for new vendor setups
Tracked rush payments and stop payments for internal and external customers
Received invoices and Schedule A's to batch by project
Submitted to Project Managers for approval
Matched PO's to required invoices
Entered all Schedule A contract payments and P.O. related invoices into Solomon and/or BHS
Administrator for bi-weekly check runs
Posted AP entries
Matched all documentation to checks for signature and distribution to department heads
Reviewed contracts, fixed priced and T&M, subcontractor and vendor payment requests for processing
Requested and reviewed contract modifications and Deliverables and/or deliverable approvals
Reviewed, invoices, checked requests and Schedule A's; coded with the proper GL account, cost center and Internal Order prior to post
Performed three way matches
Imported and Exported Subcontractor payments into Solomon IV
Analyzed transactions to update posting periods, g/l accounts, invoice numbers and descriptions
Reviewed payment requests submitted for processing and approvals
Communicated with Program Managers regarding documentation required to complete payment requests
Requested supporting documentation relevant to payments, ie agreements or PO's
Routed invoices and check requests within 24 hours of receipt through electronic workflow utilizing SAP
Maintained AP inbox for invoice routing and processing
Followed up on AP inquiries, researched issues, reconciled vendor statements and replied to customers timely and accurately
Accounts Payable/Procurement Specialist
Dynamic Concepts, Inc: 2013 - 2016
Received, reviewed, coded and processed non-PO invoices; performed two-way match for PO invoices; processed employee expense reimbursements utilizing GCS Premiere/Foundation
Reconciled multiple credit card accounts monthly for payment(s)
Audited garnishments and child support payments for weekly and bi-weekly employees
Reconciled 401K account bi-weekly for payment to provider
Posted accounts payable entries
Prepared and modified Purchase Orders for materials, equipment and subcontractors goods and services
Communicated with vendors and staff regarding purchasing discrepancies and/or over shipments
Selected invoices for payment weekly; matched checks to supporting documentation
Posted AP entries and check runs
Accounts Payable Specialist/Billing Technician: 2007 to 2013
During the economic downturn, performed contract assignments; assignments included the Washington, Post, The Urban Institute, Howard University, CSSI, Dekatron, Navy Federal Credit Union and The Carlyle Group
Received, reviewed and coded vendor invoices; re-classed accounts when necessary
Received and/or printed expense reports from GCS Deltek Time and Expense; printed supporting schedules and receipts
Created batches for expense reports to export into GCS; imported expense reports into GCS to create vouchers
Received subcontractor bills; identified various contracts and projects and/or task to run time and expense reports; scanned/uploaded and forwarded for Program Managers approvals
Matched invoices to checks for signature of the Director of Finance; mailed checks and filed vouchers
Assisted with software Conversion from Lawson to PeopleSoft
Performed three and four way matches to process payments for centralized accounting department
Processed journal uploads to re-class expenses
Created pivot tables in Excel to determine individual project costs for communication vendors, ie Telecom, Verizon, Verizon Wireless, etc
Reported employee purchases to reconcile employee receivables to payroll
Entered invoices into Oracle; Deltek GCS Premier and CostPoint 7 and IFAS on a timely basis
Posted AP vouchers and cash disbursement
Tracked subcontractor/consultant invoices
Performed two and three way matches to purchase orders in an effort to send to the receiving department
Communicated with the purchasing and program departments for purchase order modifications and fund increases
Audited and processed invoices and travel expenses for 430 Congressman and staff
Served as support to the Advertising and Billing Department in the Revenue Systems Support Department with advertising rates adjustments, charges and codes
Technical Skills:
Concur, SAP, Microsoft Dynamics Solomon IV, Peoplesoft, Deltek GCS Premier, Deltek Costpoint 7, Deltek Time & Expense, Finmart Financial Reports, Federal Financial System (FFS), MIP, Foundation, Unix Jamison, RegLogic, Microsoft Word, Excel and Outlook
Education:
Fayetteville Community College, Fayetteville, NC 1985
H.S.D.
Washington School for Secretaries, Washington, DC 1987
Secretarial Science/Bookkeeping Certificate