Sign in

Accounting Office

Washington, DC
December 29, 2020

Contact this candidate


Sherina Kirby-Mitchell

Washington, DC *****

(M) 202-***-**** - (H) 202-***-****


Enthusiastic Accounts Payable Specialist whti 16 years of experience in an Accounting and/or Finance Department seeking to secure a position with high volume where my experience can be utilized. Developed expertise with several accounting softwares regarding payments, procurement, journal entries, check processing and the exporting and importing of files for uploads. Demonstrates problem solving, organizational and administrative skills. Proven ability to investigate, research and verify factual information with minimal supervision. Abele to effectively manage various tasks simultaneously while adhering to strict rules and regulations.

Professional Experience


American Association of Motor Vehicles Administrators (AAMVA)

Arlington, VA

Accounts Payable (2020)

Prepare and mail customer statements

Prepare and mail customer statements

Code and receipt payments

Prepare and post all bank deposits

Monitor customer accounts for non-payment and delayed payment to collect as necessary

Check, verify, and procePerform filing and general administrative tasks

Extensive data entryss invoices

Sort, code, and enter accounts payable data

Process all vendor payments monthly

Maintain vendor files


Office of the Chief Administrative Officer

House of Representatives: Washington, DC

Financial Counselor (2019 -2020)

Review vouchers. Analyzes voucher submissions for completeness and accuracy. Ensure vouchers are following House rules and apply appropriate accounting strip information.

Processes vouchers, vendor invoices as necessary, in accordance with established policies and procedures. Review and adjust payment requests entered into financial systems/software, PeopleSoft) daily.

Use financial systems/software to research and troubleshoot financial transactions. Take appropriate action to resolve errors. Verify information/data entered into financial systems/software.

Maintain a positive working relationship with vendors/vendor Points of Contact; provide feedback to inquiries from vendors concerning payments, policies, and procedures and gather additional information from vendors as needed.


American Indians, Pyxera Global, CBRE, Brookfield Residential Properties, Chemonics Intl

Accounts Payable Specialist: 2016 to 2019

National Congress of American Indians, Pyx era Global, CBRE, Brookfield Residential Properties, Chemonics Intl'. United Therapeutics Corporation

Received invoices, expense reports (using Concur), subcontractor invoices for review, processing and check runs biweekly

Assisted with bank reconciliations

Communicated with Grants Administrator regarding expenses, modifications to contracts and allowable purchases against Grants

Assisted staff with inquiries related to the processes of requests

Under the federal guidelines of USAID, I receive, all incoming payment request, i.e. service invoices, subcontractor invoices and expense reports to process through Concur and Microsoft Dynamics Solomon)

Audit expense reports and review for approvals

Review T & E and Fixed priced contracts and modifications to process for payments

Reviewed and processed wires local and foreign currency through Citibank and/or Cambridge

Setup beneficiaries in both Cambridge and Citibank to receive wire payments

Cut checks weekly

Maintained AP inbox for Greater SE Division

Received, logged, batched and scanned invoices to Corporate office for payment processing

Reconciled, coded and applied project ID's for electronic workflow

Created Excel spreadsheets and pivot tables for credit card and UPS accounts reconciliations

Prepared employee personal reimbursements to post receivables

Prepared check requests for monthly parking, donations, sponsorship's

Researched payment status for internal and external vendors

Requested W9's for new vendor setups

Tracked rush payments and stop payments for internal and external customers

Received invoices and Schedule A's to batch by project

Submitted to Project Managers for approval

Matched PO's to required invoices

Entered all Schedule A contract payments and P.O. related invoices into Solomon and/or BHS

Administrator for bi-weekly check runs

Posted AP entries

Matched all documentation to checks for signature and distribution to department heads

Reviewed contracts, fixed priced and T&M, subcontractor and vendor payment requests for processing

Requested and reviewed contract modifications and Deliverables and/or deliverable approvals

Reviewed, invoices, checked requests and Schedule A's; coded with the proper GL account, cost center and Internal Order prior to post

Performed three way matches

Imported and Exported Subcontractor payments into Solomon IV

Analyzed transactions to update posting periods, g/l accounts, invoice numbers and descriptions

Reviewed payment requests submitted for processing and approvals

Communicated with Program Managers regarding documentation required to complete payment requests

Requested supporting documentation relevant to payments, ie agreements or PO's

Routed invoices and check requests within 24 hours of receipt through electronic workflow utilizing SAP

Maintained AP inbox for invoice routing and processing

Followed up on AP inquiries, researched issues, reconciled vendor statements and replied to customers timely and accurately

Accounts Payable/Procurement Specialist

Dynamic Concepts, Inc: 2013 - 2016

Received, reviewed, coded and processed non-PO invoices; performed two-way match for PO invoices; processed employee expense reimbursements utilizing GCS Premiere/Foundation

Reconciled multiple credit card accounts monthly for payment(s)

Audited garnishments and child support payments for weekly and bi-weekly employees

Reconciled 401K account bi-weekly for payment to provider

Posted accounts payable entries

Prepared and modified Purchase Orders for materials, equipment and subcontractors goods and services

Communicated with vendors and staff regarding purchasing discrepancies and/or over shipments

Selected invoices for payment weekly; matched checks to supporting documentation

Posted AP entries and check runs

Accounts Payable Specialist/Billing Technician: 2007 to 2013

During the economic downturn, performed contract assignments; assignments included the Washington, Post, The Urban Institute, Howard University, CSSI, Dekatron, Navy Federal Credit Union and The Carlyle Group

Received, reviewed and coded vendor invoices; re-classed accounts when necessary

Received and/or printed expense reports from GCS Deltek Time and Expense; printed supporting schedules and receipts

Created batches for expense reports to export into GCS; imported expense reports into GCS to create vouchers

Received subcontractor bills; identified various contracts and projects and/or task to run time and expense reports; scanned/uploaded and forwarded for Program Managers approvals

Matched invoices to checks for signature of the Director of Finance; mailed checks and filed vouchers

Assisted with software Conversion from Lawson to PeopleSoft

Performed three and four way matches to process payments for centralized accounting department

Processed journal uploads to re-class expenses

Created pivot tables in Excel to determine individual project costs for communication vendors, ie Telecom, Verizon, Verizon Wireless, etc

Reported employee purchases to reconcile employee receivables to payroll

Entered invoices into Oracle; Deltek GCS Premier and CostPoint 7 and IFAS on a timely basis

Posted AP vouchers and cash disbursement

Tracked subcontractor/consultant invoices

Performed two and three way matches to purchase orders in an effort to send to the receiving department

Communicated with the purchasing and program departments for purchase order modifications and fund increases

Audited and processed invoices and travel expenses for 430 Congressman and staff

Served as support to the Advertising and Billing Department in the Revenue Systems Support Department with advertising rates adjustments, charges and codes

Technical Skills:

Concur, SAP, Microsoft Dynamics Solomon IV, Peoplesoft, Deltek GCS Premier, Deltek Costpoint 7, Deltek Time & Expense, Finmart Financial Reports, Federal Financial System (FFS), MIP, Foundation, Unix Jamison, RegLogic, Microsoft Word, Excel and Outlook


Fayetteville Community College, Fayetteville, NC 1985


Washington School for Secretaries, Washington, DC 1987

Secretarial Science/Bookkeeping Certificate

Contact this candidate