Post Job Free

Resume

Sign in

Executive Assistant Sales

Location:
Huntsville, AL
Salary:
$75,000
Posted:
November 19, 2020

Contact this candidate

Resume:

Jessica A. Edwards

256-***-****

adhzii@r.postjobfree.com

Active Security Clearance

Experience

January 2018 – Present Huntsville, AL

QuantiTech, LLC.

Business Analyst

Serve as the primary interface between the Vice President and corporate support teams

Serve as conference/exhibition planner for various events throughout the year

Serve as the marketing point of contact for multiple contracts

Serve as the recruiting coordinator for multiple contracts

Coordinate travel arrangements and process travel arrangement documents for reimbursement

Initiate, track, and finalize any employee personnel changes

Track spending, inventory, and division budget

Track and provide workforce hiring metrics

Assists with Purchase Requests and Requests for Reimbursement

Plot route cause failure analysis of equipment in Visio for RIMFIRE

Responsible for development and maintenance of training database for division

Schedule meetings, appointments, and conferences utilizing online calendar tools

Provide consistent administrative and operations support to the multiple programs, the program managers, and the corporate office

June 2013 – November 2017 Huntsville, AL

Dynetics, Inc.

Administrative Assistant

Provide efficient administrative support to the Program office

Manages multiple Directorate calendars in Outlook to include scheduling of meetings, arranging of Secure Video Conferencing (SVTC) and managing recurring meetings and keeping the Directorates on schedule to utilize his/her time productively

Organizes and accurately maintains filing system of confidential information

Plan, administer and document meeting minutes and action items

Prepare, edit, coordinate, and/or maintain reports, briefings, memorandums and spreadsheets while utilizing the AR 25-50 where needed

Collect inputs, create initial draft versions, and finalize documents

Prepares travel for the supporting staff of the Test and System Engineering Directorates utilizing the Defense Travel System (DTS) and complete vouchers to include proper use of government credit card

Tracks travel authorizations and vouchers to completion in travel-tracker spreadsheet

Performs audits on DTS vouchers submitted by other travel coordinators/administrative staff

Screens and routes incoming calls and messages when necessary

Performs data entry as needed

Escort visitors from lobby to meeting location

Collaborate with other administrative assistants on special projects and events

January 2013 – June 2013 Huntsville, AL

The Spencer Companies, Inc.

Retail Auditor

Assistant to the Retail Auditing Department

Assistant to the Commercial Fuel Department

Assistant to Fuel Management

Back up to Receptionist

Routed calls to appropriate departments and dispatched work crews when needed

Organized and processed incoming reports from stores

Updated gasoline prices daily into fuel system

Organized, processed, and filed vendor receipts

January 2012 – July 2012 Denver, CO

Colorado State Bank & Trust, a division of BOKF

Executive Assistant to Regional Sales Leader

Reports directly to Regional District Leader

Managed calendar to include scheduling of appointments, interviews, events and other similar activities for supervisors, which include travel and lodging arrangements

Collect inputs, create initial draft versions, and finalize documents

Responsible for all aspects of Accounts Payable

Manage supply inventory for the region

Provide support to the Colorado/Arizona Region

Event Planning

Created and implemented monthly company newsletter

Expense report processing

January 2010 – January 2012

MetLife

Executive Assistant to Regional Sales Leader Denver, CO

Reports directly to Regional District Leader

Managed calendar to include scheduling of appointments, interviews, events and other similar activities for supervisors, which include travel and lodging arrangements

Responsible for all aspects of Accounts Payable

Manage training and on-boarding for all new employees for entire region

Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which include travel and lodging arrangements

Manage supply inventory for the region

Provide support to the Colorado/Wyoming Region

Marketing and Recruiting Coordinator Huntsville, AL

Organize job fairs, social events and other recruiting activities

Conduct candidate interviews and screenings including background checks

Maintain recruiting tracking system

Collaborate with agency management to develop detailed marketing plans

Manage the execution of target market strategies and intelligence gathering

Manage lead generation programs to support select agency target markets

Allocate and align agency and corporate market resources and capabilities

Review and recommend changes to sales materials used by producers

Maintain company website

July 2008 – December 2009 Huntsville, AL

Dryden, Bound & Associates, an office of MetLife

Marketing Coordinator/Executive Assistant

Manage office inventory

Manage calendars for financial planners

Administer all advertising campaigns, seminars and client appreciation events

Organize mailings to clients and new prospects

Create and maintain relationships with new and existing clients

Schedule appointments for existing and prospective clients

Maintain and update client files to ensure compliance with firm guidelines

Manage all service work and tasks for clients and producers

Prepare annual review scheduling

September 2005 – July 2008 Huntsville, AL

Regions Financial Corporation

Financial Services Specialist

Facilitate branch sales activities and provide exceptional customer service

Recognize and meet customer needs by proactively selling and cross-selling Regions products and services

Full Time Teller/Vault Teller Huntsville, AL

Process customer related bank transactions

Verify incoming and outgoing cash from the vault in accordance with the bank policies and procedures

Issue Savings Bonds, Travelers Cheques, Official Checks, and Foreign Currency

Balance drawer and Vault daily

Certification: Notary Public, State of Alabama

April 2002 – May 2003 Huntsville, AL

Vector Marketing

Office Manager

Managed calendars to include scheduling of appointments

Answered multi-line phone system

Filed client information

Scheduled sales meetings

Document meeting minutes

Educated potential clients and sales representatives about the product and company

Follow up with recent new customers to ensure product was delivered`

Education

Athens State University Athens, AL

B.S. in Human Resource Management, Magna Cum Laude, December 2017

Professional Affiliations

Junior League of Huntsville

Army Aviation Association of America

Additional Experience

Proficient in Microsoft Office, Lotus Notes, Outlook, 55wpm, DTS, Visio, iCIMS, Subversion, SharePoint



Contact this candidate