Executive Assistant Sales
Resume:
Jessica A. Edwards
*******.****.*******@*****.***
Active Security Clearance
Experience
January 2018 – Present Huntsville, AL
QuantiTech, LLC.
Business Analyst
Serve as the primary interface between the Vice President and corporate support teams
Serve as conference/exhibition planner for various events throughout the year
Serve as the marketing point of contact for multiple contracts
Serve as the recruiting coordinator for multiple contracts
Coordinate travel arrangements and process travel arrangement documents for reimbursement
Initiate, track, and finalize any employee personnel changes
Track spending, inventory, and division budget
Track and provide workforce hiring metrics
Assists with Purchase Requests and Requests for Reimbursement
Plot route cause failure analysis of equipment in Visio for RIMFIRE
Responsible for development and maintenance of training database for division
Schedule meetings, appointments, and conferences utilizing online calendar tools
Provide consistent administrative and operations support to the multiple programs, the program managers, and the corporate office
June 2013 – November 2017 Huntsville, AL
Dynetics, Inc.
Administrative Assistant
Provide efficient administrative support to the Program office
Manages multiple Directorate calendars in Outlook to include scheduling of meetings, arranging of Secure Video Conferencing (SVTC) and managing recurring meetings and keeping the Directorates on schedule to utilize his/her time productively
Organizes and accurately maintains filing system of confidential information
Plan, administer and document meeting minutes and action items
Prepare, edit, coordinate, and/or maintain reports, briefings, memorandums and spreadsheets while utilizing the AR 25-50 where needed
Collect inputs, create initial draft versions, and finalize documents
Prepares travel for the supporting staff of the Test and System Engineering Directorates utilizing the Defense Travel System (DTS) and complete vouchers to include proper use of government credit card
Tracks travel authorizations and vouchers to completion in travel-tracker spreadsheet
Performs audits on DTS vouchers submitted by other travel coordinators/administrative staff
Screens and routes incoming calls and messages when necessary
Performs data entry as needed
Escort visitors from lobby to meeting location
Collaborate with other administrative assistants on special projects and events
January 2013 – June 2013 Huntsville, AL
The Spencer Companies, Inc.
Retail Auditor
Assistant to the Retail Auditing Department
Assistant to the Commercial Fuel Department
Assistant to Fuel Management
Back up to Receptionist
Routed calls to appropriate departments and dispatched work crews when needed
Organized and processed incoming reports from stores
Updated gasoline prices daily into fuel system
Organized, processed, and filed vendor receipts
January 2012 – July 2012 Denver, CO
Colorado State Bank & Trust, a division of BOKF
Executive Assistant to Regional Sales Leader
Reports directly to Regional District Leader
Managed calendar to include scheduling of appointments, interviews, events and other similar activities for supervisors, which include travel and lodging arrangements
Collect inputs, create initial draft versions, and finalize documents
Responsible for all aspects of Accounts Payable
Manage supply inventory for the region
Provide support to the Colorado/Arizona Region
Event Planning
Created and implemented monthly company newsletter
Expense report processing
January 2010 – January 2012
MetLife
Executive Assistant to Regional Sales Leader Denver, CO
Reports directly to Regional District Leader
Managed calendar to include scheduling of appointments, interviews, events and other similar activities for supervisors, which include travel and lodging arrangements
Responsible for all aspects of Accounts Payable
Manage training and on-boarding for all new employees for entire region
Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which include travel and lodging arrangements
Manage supply inventory for the region
Provide support to the Colorado/Wyoming Region
Marketing and Recruiting Coordinator Huntsville, AL
Organize job fairs, social events and other recruiting activities
Conduct candidate interviews and screenings including background checks
Maintain recruiting tracking system
Collaborate with agency management to develop detailed marketing plans
Manage the execution of target market strategies and intelligence gathering
Manage lead generation programs to support select agency target markets
Allocate and align agency and corporate market resources and capabilities
Review and recommend changes to sales materials used by producers
Maintain company website
July 2008 – December 2009 Huntsville, AL
Dryden, Bound & Associates, an office of MetLife
Marketing Coordinator/Executive Assistant
Manage office inventory
Manage calendars for financial planners
Administer all advertising campaigns, seminars and client appreciation events
Organize mailings to clients and new prospects
Create and maintain relationships with new and existing clients
Schedule appointments for existing and prospective clients
Maintain and update client files to ensure compliance with firm guidelines
Manage all service work and tasks for clients and producers
Prepare annual review scheduling
September 2005 – July 2008 Huntsville, AL
Regions Financial Corporation
Financial Services Specialist
Facilitate branch sales activities and provide exceptional customer service
Recognize and meet customer needs by proactively selling and cross-selling Regions products and services
Full Time Teller/Vault Teller Huntsville, AL
Process customer related bank transactions
Verify incoming and outgoing cash from the vault in accordance with the bank policies and procedures
Issue Savings Bonds, Travelers Cheques, Official Checks, and Foreign Currency
Balance drawer and Vault daily
Certification: Notary Public, State of Alabama
April 2002 – May 2003 Huntsville, AL
Vector Marketing
Office Manager
Managed calendars to include scheduling of appointments
Answered multi-line phone system
Filed client information
Scheduled sales meetings
Document meeting minutes
Educated potential clients and sales representatives about the product and company
Follow up with recent new customers to ensure product was delivered`
Education
Athens State University Athens, AL
B.S. in Human Resource Management, Magna Cum Laude, December 2017
Professional Affiliations
Junior League of Huntsville
Army Aviation Association of America
Additional Experience
Proficient in Microsoft Office, Lotus Notes, Outlook, 55wpm, DTS, Visio, iCIMS, Subversion, SharePoint
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