Kimberly McGough

**** ********** ***. ***. ** Phone: 619-***-****

San Diego, CA 92115 Email: adhxdq@r.postjobfree.com

Overview

Articulate professional with over 19+ years of experience in supporting company leadership in the areas of office operations, human resources, and project coordination. Adept at managing multiple projects simultaneously, providing exceptional customer support. Excellent communicator, with the ability to provide accurate information to clients and government agencies,. A highly organized Sr. Executive Assistant, Project Coordinator and Administrative Specialist, with a proven track record of successfully delivering key corporate initiatives within time and budget constraints. Committed to strengthening interdepartmental collaborations, promoting high documentation standards, and applying substantial computer expertise.

Areas of Expertise

Attention to Details

Solutions-Driven

Time Management

Team Building and Leadership

Provider of Excellent Customere Service

MS Office

Multi Calendar Management

Excellent Writing Skills

Anticipate Needs Prior to Request

Education and Training

Current Student – University of California Irvine – Project Management

Current Student -San Diego City Colloge – Accounting

High School Graduate

IT Skills

Certificates for MS Office, Word, Excel, Power Point and Outlook, SharePoint,

QuickBooks, Concur, MyTime

Professional Experience

Endecon Inc, (Dry Utility specialists) December 2018 – April 2020

San Diego, CA

Administrative Specialist

Coordinate and schedule meetings for the President, Marketing Team and Project Managers.

Point of contact for clients, government agencies and service providers.

Create and edit weekly reports for staff meetings. Prepare contracts for various projects.

Maintained detaild Project Lists, permits and the assignment of project numbers.

Answered multi-line phone system, greeting clients, vendors and other associates of the company.

Point of contact regarding company’s online portal.

Create and document tracking logs.

Perform quality assurance on incoming and outgoing project docurments.

Advised President on new computer programs that would make duties more efficient

Intelliswift Staffing, April 2018 – December 2018

San Diego, CA

Raytheon - Executive Assistant for the SSDS Engineering Design Team

Performed detailed and confidential clerical duties for the Sr. Project Managers and Design Team.

Ability to analyze information, issues, situations and procedures to develop effective solutions.

Compiled daily and weekly reports for weekly meetings with Commanders in the US Navy.

Maintained a variety of records, files and databases for the division.

Coordinate services for meetings. .

Utilized judgement when implementing company policies and procedures

Arranged travel for Vice President and Senior Management and for five Project Managers.

Provide general support to guests.

Excellent time management skills.

Anticipated the needs of the Project Managers

Aerotek Staffing Agency November 2017 – April 2018

General Atomics – GA-ASI

San Diego, CA

Departmental Specialist

Coordinate and process travel and expense reports for the Avionics Project Management team.

Work closely with internal departments to arrange transfers, process term employees and new hires.

Coordinate calendars and scheduled weekly departmental meetings.

Work closely with other administrative assistants to ensure that protocols are followed.

Work with all programs affiliated including SAP.

Work for a 30-member engineering team, fulfilling their requests, updating project information and processing reports.

Input and retrieve electronic files upon request.

Assist in project wide compliance wit document control procedures.

Aerotek staffing agency August 2016 – October 2017

UTC Aerospace Systems – Contractor

san Diego, ca

Senior Executive Assistant to the Vice President of Operations

Supported the Vice President of Operations and fifteen of his direct reports.

Follow governmental regulations and requirements in the processing of documents, contracts and procedures.

Project coordination of assigned tasks from senior management and program managers.

Prepare meeting materials and reports for both the Vice President and his staff.

Maintain open communication with all staff including senior management

Manage Document signing approval protocols.

Reserve conference rooms and associated accommodations for meetings and conferences.

Schedule and manage appointments, meetings, calendars including, successfully managing schedule conflicts and priorities.

Arrange both domestic and international travel including preparation and maintenance of various travel and immigration documents.

Process expense reports and reimbursements for the Vice President, Project Analysts, and Managers.

Utilize company software to fulfill different aspects of my job including SAP.

Work closely with the senior leadership staff and their assistants.

Maintain files, responses to inquiries and prioritization of important items.

Work closely with the Senior Human Resources Business Partners to arrange travel, interview coordination, process expenses and interview prospective administrative assistants.

Exercise discretion with confidential company materials, files and memorandums.

Core-tech Staffing Agency, November 2015 – June 2016

SCS Engineers

San Diego, CA

Administrative Coordinator

Served as an Administrative Coordinator for the San Diego Environmental Division.

Liaison to the corporate office regarding accounting, travel reconciliation and expense reports.

Answer multi-line phone system, and screen incoming calls.

Prepared meeting materials and organized large meetings from start to finish.

Proofed proposals and contract agreements prior to delivery to customers.

Organized and maintain the office for guests and visitors.

Provided cost estimates, time and cost saving systems to better serve the office.

Supported fifteen Project Managers and ten Engineers, assisting with technical and logistical projects.

Logged, archived and updated database weekly.

JACOBS CENTER FOR NEIGHBORHOOD INNOVATION, JULY 2015 – October 2016

SAN DIEGO, CA

EXECUTIVE ASSISTANT to the Executive Vice President

Served as the Executive Assistant to the Executive Vice President. And was the Department Coordinator for the Marketing Department.

Provided calendar management, coordinated domestic travel accommodations and processed challenging expense reports.

Implemented organizational systems and developed the Safety Procedures Manual for the Foundation.

Prepared meeting materials and organized conferences, including logistics and all other event needs.

Prepared documents, proof and updated marketing materials and press releases before going to print.,.

Board Assistant for a 10-member Board of Directors, taking minutes, organizing and coordinating all logistics of the meeting. Reading of the minutes from previous meetings

Prioritize daily assignments based on the Executive Vice Presidents’ schedule.

PROFESSIONAL CONSULTING GROUP JUNE 2010 – JUNE 2015

LA MESA, CA

Project Coordinator/EXECUTIVE ADMINISTRATIVE ASSISTANT

Provided dedicated support to the CEO and served as Project Coordinator for special projects.

Participant in all board meetings and provided updated information on company statistics and other related information for board meetings.

Served as a key team member, frequently called upon to provide sound wisdom and strategies.

Prepared, reconciled and processed expense reports, followed-up on open items.

Screened and routed incoming calls, responded to inquiries and requests.

Coordinated travel accommodations including flights, hotel and transportation.

Updated and maintained staff data resources and client contact lists.

Developed meeting agendas and coordinated events for the CEO.

Aided with Human Resources duties when needed.

Updated project database.

Worked closely with the Engineering staff in order to process contracts, proposals and Request for Proposal’s applications.

FAITH BASED FUNDING JUNE 2008 – MARCH 2010

LAS VEGAS, NV

EXECUTIVE ASSISTANT/Office Manager

Successfully managed 13 grant writers and coordinated clients with grant writing staff.

Researched funding prospects for clients and collaborated with the executive team to manage expense reports, travel arrangements and lodging for visiting clients and associates. Arranged both domestic and international travel.

Strong communication skills with internal and external individuals.

Managed all office operations, office supply inventory, purchasing and equipment maintenance.

Coordinated staff meetings and assisted with Human Resources duties, such as conducting and scheduling interviews, creating agendas, and organizing candidate travel accommodations.

Reviewed contracts and grants prior to information being sent out to the public.

Established a logging system for the client database and generated reports for the grant writers.

PROMETHEUS LABORATORIES SEPTEMBER 2007 – JUNE 2008

SAN DIEGO, CA

SENIOR EXECUTIVE ASSISTANT to the CEO

Provided dedicated administrative support to the CEO while coordinating with other internal and external individuals to provide information to the CEO and his Executive Staff.

Coordinated and maintained the CEO calendar, prioritized emails, received and screened incoming calls.

Daily meetings with the CEO in order to review meeting materials and his calendar for busy meeting schedule.

Handled all aspects and coordinated effectively and efficiently for a 25-member Board of Directors coordinating travel, preparing board meeting materials and Power Point presentations prior to meeting

Coordinated staff meetings, large team building retreats and large-scale events for employees.

Negotiated terms and agreements with resorts and hotels.

Coordinated programs to engage employees with company operations and objectives.

Handled all domestic and international travel arrangements. Processed expense reports and provided detailed itineraries with foreign companies.

Prepared correspondence, memorandums, communications and composed PowerPoint presentations.

Posted notifications and company memos for employees.

Managed the CEO’s expense account and budget.

Liaison for the CEO and with company staff.

SELECTBUILD APRil 2006 – SEPTEMBER 2007

SAN DIEGO, CA

EXECUTIVE ADMINISTRATIVE ASSISTANT/OFFICE MANAGER

Managed materials and details for construction staff weekly meetings at Southern California location.

Reviewed lease agreements, equipment agreements and worked closely with suppliers with the new office in

San Diego.

Answered multi-line phone system, fielding calls from the Executive office and clients.

Served as conference coordinator, meeting facilitator and administered.

Human Resources Assistant supporting VP of Human Resources with interviewing incoming staff.

Processed timesheets and payroll for Southern California employees.

Coordinated communications, logistics and materials for company meetings of up to 100 attendees.

Assisted in designing equipment ordering operations for the new Southern Division Office.

Facilitated staff orientations and seminars while meeting a demanding schedule.

Prioritized and processed all expense reports for the Southern California division.

Recorded and transcribed meeting minutes.

UCSD IR/PS, JUNE 2003 – OCTOBER 2005

LA JOLLA, CA

ADMINISTRATIVE ANALYST for the Dean

Heavy calendaring with both on campus and off campus meetings.

Arranged airline (private aviation and commercial flights) for both domestic and international travel.

Managed hotel and ground transportation arrangements and currency exchange rates.

Coordinated television interviews and large conferences for international and domestic dignitaries.

Developed meeting materials for the Dean, involving dynamic PowerPoint presentations.

Implemented organizational systems to improve office efficiency and time management.

Prepared, processed and reconciled expense reports.

Arranged transportation for high level guests of the university.

Worked closely with various departments on campus and federal officials.

Proven history of exercising strict confidentiality

UCSD Extension May 2001 – June 2005

La Jolla, CA

Executive Assistant to the DEan & Vice Chancellor

Travel management for both domestic and international travel.

Processed expense reports utilizing campus software.

Coordinated detailed meetings with community advisors and elected officials

Developed meeting materials, prepared folio information prior to each meeting

Time management skills utilizing Franklin Planner/Steve Covey System

Arranged transportation for high level guests of the university.

Utilized discretion, judgment and confidentiality at all times.

Heavy calendaring with both on campus and off campus meetings.

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