Executive Assistant Administrative

Maria Isabel Tecson Rilloraza

Location: Al Barsha 1, United Arab Emirates

Mobile: +971*********

Email: adhwq5@r.postjobfree.com

Seek the challenging Position of Administrative and Executive Assistant A highly equipped Administrative Assistant with experienced in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing; editing and proofreading correspondence and reports, and preparing a range of administrative documents.

Experienced in planning, organizing and problem-solving to complete multiple deadline-driven projects efficiently and on time

Excellent communication skills successfully utilized in preparing reports and documents and liaising with senior staff members and clients

Extensive knowledge of computer software applications

A resourceful and trustworthy employee always willing to go extra mile Core Competencies & Skills

Secretarial, Administrative, Personal Assistant Customer Service Office Administration & Management Organizational and Planning skills Problem Solving Decision-making Initiative, Confidentiality, Reliability & Proactive Deadline Oriented WPS payroll Strong Communication & organizational skill Time Management PRO, Admin & HR coordinating skills Technical Skills: MS Word, Excel, Outlook Power Point Typing skills. Experienced and Responsibilities

EXECUTIVE ASSISTANT

June 2019 - Present 2020

DMI International Middle East Machinery & Equipment Rental LLC

Provide a high level secretarial and administrative support to the Managing Director.

Performed general administrative & HR coordination, keeping employees’ records, scheduling meetings and travels & limited to emails

Support in organising meetings and preparing materials to be covered, managing the calendar and correspondence, researching issues and tracking action item completion.

Co-ordinate and make necessary travel arrangements and Events

Circulate reports, minutes, and agenda of meetings

Follow ups on all projects and initiative related works, to ensure the projects are successfully completed on time, as per schedule and within budget, and ensures the implementation decisions to achieve strategic objectives and goals

Handle petty cash for daily expenses and reimbursements

Manage to submit WPS payroll through online bank transaction

Liaise positively and professionally with colleague and visitors Reception/ASSISTANT TO THE HEAD OF ADMIN

February 2015 -May 2019

Insure Direct (Brokers) LLC – JLT

Performed general administrative duties emails, copying, faxing, & filling

Manage and screen incoming calls and attend the queries and transfer to the correct concern person for the final support for client satisfaction

Coordination distribution of materials, supplies and information to various business locations

Manage minor procurement task

Manage office inventory by restocking supplies and placing purchase orders to obtain ample stock

Coordinating to the HR limited to keeping employees update file in record, follow up PRO visa employment processing, update expired visa on the system, birthdays, and another events coordinator

Everyday manage shipments required as to documents and other important PURCHASER

September 2014

Cool Valley LLC (Cool Valley Tech. Services LLC)

Maintaining the material purchasing & inventory, using the TallyERP9 software to obtain ample stocks request from the site work or project

Placing & issuing LPO using TallyERP9 software

Posting delivery notes, purchase invoices and other accounting documents as required

Updating operations on sites progress works, projects & maintenance materials

Taking queries & quotations from clients & suppliers

Follow up clients biding approvals and payments

RECEPTION/ADMINISTRATIVE ASSISTANT

MARCH 2011 – AUGUST 2014

Fortune International Import & Export Trading Co.

Support Administrative office implementation direct to the Managing Director

Utilized all administrative works and support sales coordination

preparing & processing employment visa & renewals, transit visas, for the staff in the company

Preparing and assisting to all government document process such as visa, company licensing, import & exporting documentations, and other paper works

Keep update & maintaining company staff records

Maintain submission of monthly WPS online banking transaction

Assisting accounts on postings expenses, invoices, inventories using Tally ERP9

Handle petty cash for daily expenses and reimbursements

Marketing & Sales with the walk-in clients and sales coordinating with the sales team and other outside works

Attend meetings for proposals and marketing the products

Attending the Canton Fair, Guangzhou, China for the market analysis and requirements

Manage the incoming & out-going calls

PURCHASER

Multi House Technical Works

ACCOUNT ASSISTANT

Majed Hilal Contracting LLC

February 2009 – September 2010

PURCHASER/ADMINISTRATIVE ASSISTANT

OCTOBER 2007 – JANUARY 2008

Beam Electrical & Mechanical Contracting LLC, UAE

Receiving incoming cheques payable and update to the system

Assisting accounts postings, materials inventory as per Tally ERP9 software

Assisting to project managers

Updating site project progress work

Updating daily attendance on site and direct reporting to the Managing Director

Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing

Other duties as assigned

Previous Employers

Al Khajah Hospitality, Dubai UAE – F&B Industry = Receptionist/Waitress/Cashier/Barista Victoria Plaza, Inc, Philippines – Retail Fashion Industry = Floor Supervisor Hua Ho Department Store, Brunei Darussalam – Retail Industry = Sales Coordinator Emcor, Inc, Philippines – Retail Appliances and Motorcycle Industry = Sales Coordinator Education and Qualification

Diploma: BACHELOR OF SCIENCE IN COMMERCE

Major in OFFICE & BUSINESS MANAGEMENT – UAE Authenticated Holy Cross of Davao College, Philippines

Certificate: COMPUTER APPLICATION COURSE

Digital Interface, Davao City Philippines

Additional Personal Information

Technical Skills: Advance Microsoft Office including Word, Excel, Power Point and Outlook; Basic Tally ERP9, Basic QuickBooks – Data Entries

Languages: Speaks & write English & Filipino; Bisaya (Native); Basic Arabic, Basic Malay Nationality: Filipino

Marital Status: Single

Date of Birth: October 18, 1973

Place of Birth: Davao City, Philippines

Visa Status: Visa Residence Employment

Visa Expiry: October 2021

Status: Can join immediately

Reference are available upon request

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