Page * of *

Lorievy S. Castillo

CURRICULUM VITAE

LORIEVY S. CASTILLO

Dubai, U.A.E.

Mobile #: 009**-**-*******

E-mail : adhw9e@r.postjobfree.com

A professional experienced in Personal Assistant & Admin Executive with an ability to work in a fast-paced environment that demands strong organizational and interpersonal skills. Detail-oriented, able to multi-task effectively, highly organized, trustworthy, hard working, ethical, and always looks out for new challenges to keep self motivated.

Work Experience

May 2015 – May 2020 Admin Executive cum Personal Assistant EWD General Trading LLC

Nature of Work

Assist the Managing Director with the routine works.

Maintaining diaries and making appointments.

Organizing and attending meetings and ensuring the MD is well-prepared.

Managing travel arrangements (Flight bookings, Accommodation and Visas).

Responsible for staff recruitment and coordinate to the Overseas Recruitment Agency.

(Posting Ads, Arranging interview and deals with Embassies for documents required for staff recruitment).

Responsible for staff documents renewal/new application (Visa, Health Insurance, OHC).

Coordinates to the PRO for all legal documents processing.

Preparing Monthly Promotion, Updating Company Website and handling Marketing.

Updating all contact information of employees, customers and suppliers.

Responsible for incoming email and post.

Develop and maintain the filing system.

Research product and deals with Distributor/Supplier and Manufactory mainly from Italy and China.

Responsible for product registration to Dubai Municipality and Ministry of Health.

Ordering consumables office/pantry supplies and maintaining office equipment.

Deals with IT and maintenance company.

Supervising Housekeeping activities of the office.

Handling and control the petty cash.

Perform other functions as requested by the Managing Director.

- Pick up the kids from school and attend some kids’ activities if Managing Director is not available.

- Deals with Maintenance Company for MD’s residence.

- Deals with event organizer and supplier for Family house event.

- Deals with Government authorities in all needed family’s documentations and formalities.

November 2013 – November 2014 Personal Assistant to the Chairman IFFCO - www.iffco.com

Nature of Work

Assisting the Chairman and to his family members.

Coordinating to the main office as per to the instruction of the Chairman.

Managing family travel arrangements (Flight bookings, Accommodation and Visas). Page 2 of 3

Lorievy S. Castillo

Assisting VIP guest of the family (meet & greet at the airport and accompany with them during their stay in Dubai).

Accompany to the spouse of the Chairman on her charity event.

Deals with event organizer and supplier for Family house event.

Responsible for Restaurant, Events and Hotel reservation for Family and VIP guest.

Managing the house staff and Supervising Housekeeping activities of the Villa.

Deals with Maintenance Company for Chairman’s residence.

Handling huge petty cash as the family always on travel.

Responsible to do Shopping/Groceries for Chairman’s residence.

Providing monthly statements of house expenses and submit to the main office.

Monitoring the renewal dates of visas, passport and vehicle registration of the family member and household staff, inform the main office prior the expiration date.

Deals with Governmental authorities in all needed family’s documentations & formalities. July 2012 – November 2013 Sales Coordinator

Al Mazroui-ICAS LLC www.almazrouicas.com

Nature of Work

Coordination with Clients and Suppliers.

Entering New Item, New Customer and New Supplier to the system.

Register the PO and Check the availability of stock.

Placing order to the supplier if material is not available.

Making Quotation, Delivery Note and Sales Invoice.

Order processing and arrange for deliveries.

Follow up customers' requests and achieve optimum customer satisfaction level.

Coordinate to the Logistics department regarding delivery and arrival of materials.

Handling receivables and follow up for clients’ payment.

Support to other department if necessary.

December 2008 – June 2012 Personal Assistant /HR Coordinator Al Mazroui-ICAS LLC www.almazrouicas.com

Nature of Work

Assist the Managing Director with the routine works.

Maintaining diaries and making appointments.

Organizing and attending meetings and ensuring the Managing Director is well-prepared.

Screening telephone calls, enquiries, requests, and handling them when appropriate.

Dealing with incoming email, faxes and post.

Ordering and maintaining office stationery and equipment supplies.

Handling Meeting and Conference venue.

Managing travel arrangements (Flight bookings, Accommodation and Visas)

Coordinate with all Business Unit Managers

Preparing attendance sheet of staff every end of the month and submit to accounts department.

Maintain the file for Vehicles with complete related documents and insurances.

Tracking the renewal dates of Visa’s, passport and vehicle registration of staff and advise them prior the expiration date.

Handling Dubai Trade Portal, (Application/renewal of employment visa and requesting necessary documents).

Supervising Housekeeping activities of the office

Perform other functions as requested by the Managing Director. April 2002 – December 2008 Secretary to the Consul General Philippine Consulate General Dubai, UAE

Nature of Work

Coordinate to activities of Consul General and prioritize the appointments and reschedule when necessary.

Page 3 of 3

Lorievy S. Castillo

Coordinate to the Protocol Department, Ministry of Foreign Affairs, Consulates, Embassies and Filipino Communities.

Handling Meeting and Conference venue, managing travel arrangements (flight bookings, accommodation, visas)

Receive and screen visitors, telephone calls for Consul General.

Handling all communications and maintains the general filing system.

Keeping all confidential files.

Meet and greet incoming visitors to the airport and assist them during their departure.

Perform other functions as requested by the Consul General. ACADEMIC QUALIFICATION

Diploma:

1999-2001 High-Tech Computer College – Cavite, Philippines Computer Technology

Certificates:

Mar-June 2013 Parker Administrative Training – Dubai, UAE Business English Communication

Oct-Dec 2011 Eton Institute – Dubai, UAE

Business Skills Course

Aug-Sep 2011 Eton Institute – Dubai, UAE

Business English Course

Jul-Nov 2007 Zabeel Institute – Dubai, UAE

Executive Secretary/Administrator Course

SKILLS:

OPERATING SYSTEM: Windows, ERP (Orion Enterprise), Saloon Iris MS OFFICE: Word, Excel, Outlook and Power Point

OTHERS: Photoshop, Internet, Driving with UAE Driver License TRAINING:

“Protocol and Etiquette Training” by Philippine Department of Foreign Affairs.

“Overseas Absentee Voting Training” by Philippine Department Foreign Affairs.

“ISO 9001:2000 Series Foundation and Internal Quality Management System (QMS) Auditor Training” by Bureau Veritas

PERSONAL DETAILS

GENDER : Female

MARITAL STATUS : Married

PLACE OF BIRTH : Talisay, Batangas, Philippines

NATIONALITY : Filipino

UAE VISA STATUS : Husband Visa

UAE DRIVING LICENSE : Valid until 2025

Contact this candidate