Laurence GRITLI

Grand-Rue **

**** ***** (VD)

+*1.79.814.10.58

adhw95@r.postjobfree.com

Born 5 April 1969 - French national

C permit

Highly motivated bilingual individual with strong organisational skills: meetings logistics, events coordination and human resources management at international level PROFESSIONAL EXPERIENCE

2016-Jan

2021

Executive Assistant to SVP Analytics & Rev. Mgt and VP Lodging & Activities – Expedia, Geneva

• Managed complex calendars adjusting to different time zones, juggling with priorities.

• Organised travel arrangements and processing related expense reports.

• Scheduled team meetings (agenda, timing, location, attendees, facilities).

• Logistics of offsites (hotel booking, catering, team building activities).

• Coordinated regional All Hands for 3 VPs: multi-site conference/video calls.

• Set up PO and paying invoices.

2013-2016

Executive Assistant to President EMEA and HR Director EMEA– Monsanto, Morges

• Managed busy executives’ calendars. Arranged staff/team/working group meetings in Switzerland and abroad (agenda, timing, location, participants, travel/visas, facilities).

• Prepared in-depth travel programs for US Executive Team (Board) members visits.

• Coordinated town halls at regional level and set up multi-site conference/video calls.

• Handled relocation matters for the President and the HR Director (and their family): schools, home leave, personal papers administration and communication with Swiss authorities.

• Processed expense reports and invoices.

2012-2013

Assistant & Travel Coordinator to H.E. Kofi Annan – Kofi Annan Foundation, Geneva

• Managed all Davos (WEF) logistics: preparation of mission files and schedules for Mr Annan, ground transportation, bilateral meetings set up, dealing with invitations and media requests.

• Managed travel plans for flight and accommodation bookings, arranged all travel processes (visa, security clearance) along with airport transfers and protocol procedures for VIPs.

• Established detailed daily schedule with host organisations, ensuring appropriate arrangements

(registration, room setup, dress code, office preparation).

• Followed up with responsible staff on speech, briefing notes, media issues and biographies as required, and letters for travel and missions.

• Updated SharePoint schedule and calendar with all travel and appointment details. 2010-2012

Executive Personal Assistant to the DDG & CFO– International Baccalaureate, Geneva

• Managed the DDG and CFO’s busy calendars with travel arrangements (flights, hotels, visas).

• Coordinated meetings/video/teleconferences worldwide with complex time zone logistics, taking minutes of all meetings and following up on action points..

• Planned and tracked performance reviews of CFO’s direct reports.

• Organised monthly meetings (Finance committee/FLT/CFO Group/Facilities) and set up agendas, presentation material dispatched in a timely manner.

• Arranged corporate events: staff parties, annual Global finance conference.

• Assisted the Events Coordinator: management of online events tool, logistics planning for the AGM, Board of Governors and Heads Council meetings (agenda, invitation letters, assembling documents for participants, transportation, hotels). Dashboard of events expenses. EXPERIENCED EXECUTIVE ASSISTANT

OFFICE MANAGER & EVENTS COORDINATOR

2005-2010

Office Manager and HR Officer – AZ Technologies, Casablanca (Morocco)

• Co-founder of an IT outsourcing company and created the secretarial department.

• Supervised the HR section: recruitment, employment contracts, staff files update, salaries, holiday planning, social security administration, sick leave. Setting up an internal HR policy in accordance with Moroccan labour regulations.

• Prepared contracts for clients, consultants and interns in French and English. Performed regular database updates on consultants profiles.

• Managed the Facilities department: IT and phone operators, car leases, office supplies, furniture. 2003-2004

Executive Assistant – Adecco – temp assignments, Toulouse (France)

• Organised the manager’s diary, travel arrangements, expenses, typed all correspondence and minutes, maintained staff holiday records, translated documents from French to English.

• Dealt with the HR section by assisting British expatriates (technicians and engineers) with medical, lodging, car rental, school registration, insurance, etc. 1998-2002

Team Secretary and Recruitment Consultant – London (UK)

(Companies: Royal & Sun Alliance, International Maritime Organisation, French Consulate)

• Responsible for the team’s diaries, typing all correspondence (extensive audio typing) including legal documents, invoices payment. Created PowerPoint presentations for bankers and organised social evenings with banks aiming at improving public relations.

• Managed all travel authorisations for staff members, extensive air ticket booking. Followed up on payment of travel invoices and monthly reporting to the Head of Finance. Financial reports on the department’s expenses for the Board of Directors.

• Screened candidates for first selection and matched database with job offers. Managed a portfolio of French and English employers. Involved in communication and recruitment by assisting new French migrants to find a job.

1994-1998

HR Assistant / Events Coordinator – Adecco – temp assignments, Paris & Lyon (France)

• Managed the HR department: undertook all on-boarding/off-boarding administrative formalities

(employment contracts, medical insurance), payroll, updated staff records (sick leave, holidays, relocation, family status). Advertised jobs and conducted interviews.

• Responsible for the manager’s diary, set up seminars, assisted in meetings preparation.

• Coordinated all the logistics of events for 10 British journalists coming to Paris to promote new products (Eurostar, coach to hotel, social evenings, restaurant bookings).

• Managed Clarins trainers planning, travel and accommodation arrangements. EDUCATION

1994 Bilingual Executive Secretary Diploma, Paris Chamber of Commerce Business School, Paris Major: Administration and Human Resources Management (Recruitment, Employment planning strategy, Business law, Labour law, Accounting, International economy) 1992 Master’s Degree in English, Université Paris VII English and American History, Culture and Literature 1987 Baccalauréat in Mathematics and Biology, Lycée Voltaire, Paris IT / LANGUAGES

IT Proficient in computer software (Word, Excel, PowerPoint on Microsoft Office, Outlook) Knowledge of Regis Events, SharePoint, Smartdraw and AcrobatPro Languages French mother tongue

Fluent English (1998-2002 in London, UK and 1992-1993 in Minnesota, USA) Spanish: advanced reading, intermediate writing and speaking Business English Diploma (British Chambre of Commerce, 1994) and TOEFL (USA, 1993). Teaching Assistant – Concord School, Edina, Minnesota, USA (1992-1993)

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