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Staff Manager

Location:
Cape Town, Western Cape, South Africa
Posted:
November 17, 2020

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Resume:

CURRICULUM VITAE

Name Adulsher

Surname Van der Westhuizen

Address ** ****** ******

Forest Village

Eersteriver

7100

Contact no’s 078-***-****

Identity no 800**********

Gender Female

Marital Status Married

D.O.B 11 May 1980

Dependants 1

Nationality South African

Home language English

Other languages Afrikaans

Health Excellent

EDUCATION DETAILS

School attended Marian High

Highest grade passed Grade 12(1999)

Subjects English

Afrikaans

History

Typing

Biology

Accounting

TERTIARY EDUCATION (ALL CERTIFICATES AVAILABLE)

RESOURCE ACTION GROUP – BASIC COMPUTERS

NEW HORISON – EXCEL 1/EXCEL 2/EXCEL 3

ALUSANI – ADVANCED FINANCIAL MANAGER EXEL

DISCOVERY HEALTH – ALL MEDICAL PROCEDURE

WORK DETAILS

Company Omnigraphics Express

Duration Aug 2004 – April 2008

Position Human Resource Assistant

Pastel 2007

VIP Payroll(Classic)

Time Log (clocking system)

Sick/Leave/Attendance of Staff

Filing

Travelling arrangements for Management

Enrol new staff on system

Wca claim forms

Medical aid

Bank fin petrol card statements

Advertising of job vacancies

Recruiting new staff

Check & print daily attendance of all staff/Follow up if absent. Forward attendance list to managers daily via e-mail. Follow up if a staff member did not clock as to the reasons. Make managers aware of problems. Daily contact with managers to confirm whether they have been phoned by staff to inform that they will not report for duty. Provide updates on staff attendance, short hours worked, reasons for being late of absenteeism etc to management.

Check time sheets, /print & get staff to sign time sheets in confirmation of times worked. Adjust time sheets manually when not clocking correct.

O/T hours to be checked/approved by supervisor Send clock sheets to managers weekly for approval

Assist in phoning staff to try and trace when they do not report for duty without notification.

Monitor staff making use of midnight transportation provided. Check costs allocated for staff to Invoice received from Brian (transport co)

Create new employee and enroll new staff on clock system

Leave applications to be captured on clock as well as payroll. Advise when exceeding credit

Sick leave to be captured on clock as well as payroll. Advise staff when exceeding limit. Check if doctor certificates presented and check dates on certificate to actual dates off.

WCA claims (handle from start to finish)

Commissions Calculate commissions due to reps monthly and prepare commission sheets for reps.

Discovery queries. Assist staff and help with plans changes etc. Also provide information and quotes on plans available to new staff joining. Attend all Discovery sessions.

Plan and arrange Discovery year-end sessions and liaise with Discovery regarding dates & times.. Co-ordinate with supervisors the best time slot for staff members as not to take all production staff out of work at once.

Bankfin statement costs (petrol cards) to be entered into blue book ready for capturing on payroll. Split amounts according to contractual allowance and amounts overspent to be deducted from salary

Filing petrol slips handed in and check to bankfin fleet statements

Book and arrange training courses for staff on request and draw up training contracts and ensure signed.

UIF (casuals). Control staff registration, obtain amounts received from finance and do declarations to UIF monthly

Draw up memo’s to staff when requested and ensure required information received back as required when necessary.

Assist in capturing data on and checking payroll.

Sort and distribute pay slips to staff every month. Attach memo’s or letters to pay slips when required.

Handle all payroll queries and only refer to HR Manager when not sure.

Ensure all contracts, increase letters and documentation are received back from staff within deadline provided.

Assist to draw up and have letters instructing staff to report for duty delivered their home if unauthorized leave taken.

Assist in doing pension withdrawals and medical aid terminations when staff leave.

Issue staff with telephone access codes and monitor their personal expenditure. Print lists weekly Deduct personal calls from their salaries on payroll.

Credit card - check if monthly bank statement correspondence with booking of flights etc

Order stationary monthly (obtain needs from finance staff and forward list to Elise)

Advertising of job vacancies in newspapers

Assist in taking photographs of new staff for ID cards.

All Local travel bookings –flights/accommodation/vehicles Sort problems with service provider directly when needed

Assist directors with personal travel arrangements.

All office functions organize and co-ordinate from beginning to end.

Arrange and set up snacks & drinks for visiting clients

Update staff birthday list. Buy birthday & farewell cards and ensure staff member receive it on day of birthday/final day Remind management of such events

Flowers/Baskets to be sent to clients on request of management

Inform security about people who left company.

File all staff records after payday and update “information” sheets in front of files

Provide management with info regarding moans & groans from staff and possible issues arising.

I also assisted with invoicing when needed, assisted with switchboard, and has a variety of skills

Company National Glass

Duration April 2008 – 2015

Position Admin Manager

Syspro issue 10

Ng syspro

Bio time(clocking system)

Sick/Leave/Attendance of Staff

Filing

Enrol new staff on system

Wca claim forms/IOD

COMPILE & COLLECT NECESSARY DOCUMENTATION FOR PAYROLL(OVERTIME/CHANGE OF STATUS ETC)

COMPILE SPREADSHEET FOR LEAVE/SICK/UNPAID

UPDATING & MAINTAIN EMPLOYEE RECORDS WITH ALL HR RELATED INFORMATION

LOAD NEW EMPLOYEES

UPDATE DISCIPLINARY INFORMATION

UPDATE CHANGE OF STATUS INFORMATION

UPDATE LEAVE

BIRTHDAY LIST

ADMINISTRATION OF CONTRACT STAFF

TELEPHONE REPORTS

CHECKING OF TIMESHEETS

RECORD KEEPING OF CONTRACT STAFF

IOD CLAIMS

PURCHASE ORDERS

PETTY CASH

BANKING

OPERATE CREDIT CARD PAYMENTS/ENTRIES

STAFF DAILY ATTENDANCE/BIOCLOCK

Check & print daily attendance of all staff/Follow up if absent. Forward attendance list to managers daily via e-mail. Follow up if a staff member did not clock as to the reasons. Make managers aware of problems. Daily contact with managers to confirm whether they have been phoned by staff to inform that they will not report for duty. Provide updates on staff attendance, short hours worked, reasons for being late of absenteeism etc to management.

Check time sheets, /print & get staff to sign time sheets in confirmation of times worked. Adjust time sheets manually when not clocking correct.

O/T hours to be checked/approved by supervisor Send clock sheets to managers weekly for approval

Assist in phoning staff to try and trace when they do not report for duty without notification.

Monitor staff making use of midnight transportation provided. Check costs allocated for staff to Invoice received from Brian (transport co)

Create new employee and enrol new staff on clock system

Leave applications to be captured on clock as well as payroll. Advise when exceeding credit

Sick leave to be captured on clock as well as payroll. Advise staff when exceeding limit. Check if doctor certificates presented and check dates on certificate to actual dates off.

WCA/IOD claims

Ensure all contracts, increase letters and documentation are received back from staff within deadline provided.

Order stationary monthly (obtain needs from finance staff and forward list to creditors)

Update staff birthday list. Buy birthday & farewell cards and ensure staff member receive it on day of birthday/final day Remind management of such events

File all staff records after payday and update “information” sheets in front of files

Provide management with info regarding moans & groans from staff and possible issues arising.

I also assisted with invoicing when needed, assisted with switchboard, and has a variety of skills

REFERENCE – BELINDA LOUW 083-***-**** OR 010-*******

Company Long Street Media

Duration May 2015 – 2019

Position Financial and Admin Support

Pastel

Invoice Clients/Customers

Ensuring payments by debtors

Update debtors records and status

Weekly reporting on outstanding debtors

Recons

Filing

Production

Client Liason

Refer to Roles of previous Company

REFERENCE-LIZELDA MANS – 083-***-****

Company Catch Media

Duration May 2019 – 18 May 2020

RETRENCHED (COVID 19)

Position Debtors & Creditors

Sage Accounting system

Supplier Purchase orders Commission Costing for Reps Quotations Ordering Stock COD Client payment follow up Filing Production Controller Sales Support Courier, despatch of jobs Outsource jobs to various suppliers Assisting the Sales Manager

HR-Enrolling employees onto system Staff information forms/ID etc Ensuring all staff complete AL/SL app Weekly/Monthly clock reports-payroll

REFERENCE-SHAUN DAVIDS – 083-***-**** OR 021-*******

HOW MY CAREER STARTED OFF

Company VIVIENNE PHYSIO

Duration 2001 - 2002

Position Receptionist

Minimum requirements: MS Word

MS Excel

Internet

E-mail

Filing

Updating new patients

Forwarding claims to Medical Aid

Company Digigraphix

Duration 2002 – 2004

Position Personal Assistant to(MD)

Minimum requirements: MS Word

MS Excel

Internet

E-mail

Accsys (Nugen) Payroll

Pastel Accounting vs 5

Ability to draft/type written communications independently

Total confidentiality

Daily records: Leave/sick/monthly attendance/new staff add to Register,Staff leaving recon credits

Month-end report on attendance/history/problems etc

Staff: queries

Bankfin fleet petrol cards: have statements collected/update in salary book

Cell phone accounts: Obtain accounts,update in salary book.

Workmens Compensation: Handle all claims

Staff files: check all docs/register with UIF/register with Group Life/Register with Pension Fund/De-register with medical aid

Home loans - & garnish orders

Staff loans

Payroll & commissions

Overtimes

Memo’s/Communications

CURRICULUM VITAE

OF

ADULSHER

VAN DER WESTHUIZEN

078-***-****



Contact this candidate