Document Controller

FRANCIE ORIA DACUA

Mobile No: +974-********

e mail add: *************@*****.***

To be able to make a significant contribution to a company that will apply my educational background, training, work experiences and able to share my knowledge to the best of my capabilities to obtain challenging position suited to my interest and experiences that will bring a profound change in terms of my career and personal advancement.

Computer proficiency using Microsoft Office Word, Outlook, Excel, PowerPoint, Microsoft Access/Database, PC assembly, and Networking, Web Design Fundamentals, E mail, web browsing, Excellent Communication Skills ability to deal in a fair of courteous manner with the variety of individuals, can understand Arabic and speak in basic words. Excellent organizational skills, hardworking and Patience. Web Design Fundamentals, PC Assembly and Networking, Microsoft Access 2007, Basic Microsoft Office Application.

OUR LADY OF FATIMA COLLEGE, Bachelor of Science in Nursing, Valenzuela City, Philippines 1993 1995 Senior Clerk: Future Pipe Industries

P.O. Box 24678 Bldg.72 Street 1 Zone 81 New Industrial Area Doha, Qatar November 04’19 August 2020

Manage and handles confidential documents.

Provided general administrative duties including scanning document, drawings, photocopying, filing, archiving, data encoding, preparing presentations and letters, sending quotation for Clients.

Accurately maintain office filing system, ensures that all distributed documents/correspondences

(incoming and outgoing) are properly registered in files and database program to keep track of their progress.

Receive incoming and outgoing call, assist with any inquiries.

Prepares Material and Prequalification Submittals in hard and soft copy.

Receive all incoming fax, replying to emails through MS Outlook if necessary, and other office administration matters as required.

Report directly to General Manager & Sales Manager.

Personal Assistant of General Manager

Assist Proposal Engineer to prepare Commercial and Technical proposal / quotations.

Establishing excellent customer service and exceeding exceptional sales satisfaction. Recruitment Assistant: Fal Manpower Recruitment Agency Al Nasser St., Doha, Qatar

August 2019 – October 2019

Monitoring of Visa and Inquiry Printing from MOI, Printing Approved Visa.

Responds to Incoming and Outgoing emails, receiving calls, Filing documents.

Preparing Excel and Word Documents on soft and hard copies. QUALIFICATION

COMPUTER COURSES / DIPLOMA

EMPLOYMENT RECORDS

OBJECTIVE

EDUCATIONAL BACKGROUND

Coordinates with Clients for delegates of Candidates from other countries.

Updating the Manpower Database for Companies (Arrival, Departure, Cancellation, Termination)

Preparing Offer Letter for Companies.

Sending/Amends Recruitment Agreement and Company Profile. Document Controller: Alonso, Hernandez & Asociados Arquitectos, LLC Architectural & Engineering Consultant

C Ring Road, Al Faisaliya Tower (Haddadco Showroom) 5th Floor P.O. Box 91081 Doha, Qatar Tel. No. +974-****-**** / 4447 2653(Main Office) May 20, 2014 to March 2019

Elaborating maintain, updating document control procedure. Monitoring the accuracy and organizing records, perform editing or modification of documents.

Receive, control, storage and issue project documentation in all the Submittals from the Main Contractors such as Project Transmittal, Method Statement, Material Submittals, Subcontractor's Prequalification, Shop drawing Submittals, Inspection Request for Civil, Structural, Architectural, and MEP, Request for Concrete Pouring (Permit).

Supervising and control printing facilities. Maintain the documents distribution with information received from project discipline heads.

Receiving all documents and drawing pertaining to the project, checking correct revisions as per incoming transmittals and coordinates with Engineering Document Register as per document drawing number, title and revision.

Issue all outgoing documents and drawings through transmittal with unique alpha/ numeric identification.

Identify the respective internal and external recipients for all incoming documentation, make clear and legible copies and issue as required with the requisite transmittal notice.

Maintain filling for the identification, traceability and retrieval of documents, continually maintain update and issue the drawing / document control register to all the department as specified in the documents control procedure.

Maintain at all times the whole and complete control copy of project documents including drawing and details and all other fundamentals project documentation.

Transmit Safety Violation Report, Site Observation Report, Non Conformance Report, and Request for Information, and Material Delivered to Site.

Ensure proper submission in Hard and Electronic copies.

Preparing all the Transmittals for the Main Contractors and for the Clients.

Logging all the Incoming Submittals and All the Outgoing Transmittals.

Managing various aspect of document control including documents archiving and documents imaging, usually works documents such as engineering drawings, inspection instructions, confidentiality agreements, material specification and mixing instructions.

Providing all the necessary documents for the respective Engineers such as Reports, Shop drawings, Scanning of Shop Drawings files needed.

Provided general administrative duties including Scanning document, drawings, Photocopying, Filling, Archiving, entering data in the Spreadsheet, preparing presentations and Letters, sending Quotation of Engineers Inquiries such as CAD Files or MEP Inquiry to Sub contract contacts.

Maintain the logs and constantly update the Records on system at database and follow up action.

Replying emails through MS Outlook if necessary, and other office administration matters as required.

Documentation of Invoices, handling all the incoming Delivery note from the Site Projects.

Prepare Weekly Statistic for the Projects.

Report directly to Project Director & Project Manager. Projects Details: Q1318 IBIS AND ADAGIO HOTEL COMPLEX PROJECT Ibis and Adagio Hotel Complex Project is a 4 star Hotel located at Al Bustan Area near C Ring Road. It has modern contemporary design combined with a fair faced concrete finish and vibrant colors. It has 27,715 m2 built up area and consist of 2 basement floor, ground floor, mezzanine floor, and 7 upper floors. The Hotel Building comprises of 153 hotel rooms, 153 apart hotels, swimming pool, fitness center, retail areas, restaurant and 125 parking space.

Q1404 THE AVENUE OFFICE BUILDING PROJECT The Avenue Project is a Shell and Core Project that consist of 2 basement floor, ground floor and 4 upper floors located at the corner of Al Rawabi Street and C Ring Road. It has 11,523 m2 built up area and comprises of 6 rentable office space and 112 parking space.

Q1313 THE OFFICE BUILDING The Office Building Project is a Shell and Core Project that consist of 2 basement floor, ground floor and 2 typical upper floors located in commercially strategic area along C Ring Road. It has 3,200 m2 built up area and comprises of a showroom, 4 office rooms, and 24 parking space.

SECRETARY: Alpha Gulf Construction and Development New Salata, Doha, Qatar February 2014 to May 02, 2014

Accurately maintain office filing system, ensures that all distributed documents/correspondences

(incoming and outgoing) are properly registered in MS Excel files and database program to keep track of their progress.

Provided general administrative duties including scanning document, drawings, photocopying, filing, archiving, data encoding in the spreadsheet, preparing presentations and letters, sending quotation of Engineers Inquiries such as CAD Files or MEP Inquiry to Sub contract contacts.

Manages and handles confidential documents.

Reporting to General Manager, Project Director, Mechanical Department, HR Department, Project Manager, and Engineers.

Prepares quotations and coordinates to Client for approval.

Assist in preparation of Invoices for Client's approval.

Prepares signing cheques and Request Statement of Account

Prepares Attendance sheets for Payroll.

Receive incoming and outgoing call, assist with any inquiries.

Screens and prepares an appointment for guests and visitors to the Department Head.

Records changes to contact details on a database and note follow up action.

Receive all incoming fax, replying to emails through MS Outlook if necessary, and other office administration matters as required.

Documentation of Invoices, handling all the incoming Delivery note from the Site Projects.

Responsible for preparing (LPO’s) Local Purchase Order

Ensure all equipment are operational and monitor the inventory of office supplies.

Perform other related duties as assigned.

DATA ENTRY SUPERVISOR: Dasman Group, Al Gharrafa Branch January 14, 2006 – January 2014

Working Experience in well developed computerized ERP environment

Knowledge of trade terminology, marketing practices, pricing methods, shipping procedures, etc.

Knowledge of both local and global sources supply

Demonstrate ability in extracting reports from ERP system and performing an analysis.

Establishes and maintains good working relations with suppliers.

Data entry for new items in the store premises.

Responsible for the changes of cost and selling in the system

Provides barcode and shelves tags label.

Generates barcode for specific items.

Encodes all the Invoices in the system.

Responsible for the outgoing and incoming invoices.

Responsible for Pulling Data in times of Promotional period.

Prepares Purchase Return book upon returning of items to the supplier items.

Prepares Departmental Stock Transfer book upon transferring the items to other branches.

Pulling and Push Data upon changes in the system

Printing Report upon the request of the supplier.

Delivery costing in the system upon receiving the foreign order.

Updating PDT (Portable Data Terminal) and updating the Master List in the system.

Prepares Supplier Local Purchase Order and Foreign Purchase Order sign by the Supervisor and approved by the Branch Manager.

Amendments to local and foreign order (changes upon delivery)

Responsible for all the receive items from the supplier.

Encoding the data in the system from delivery invoices and submits to Accounts Department daily.

Prepares Annual, Mid year and monthly inventory books and other references.

Re consolidate all the books to I.T. Department after the inventory

Filing Documents

Responsible for ensuring that adequate I.T. Support is provided daily

Resolve routine problems encountered in the performance of work assignment.

Computer troubleshooting if necessary.

STORE BRANCH SUPERVISOR: Dasman Group, Al Gharrafa Branch January 14, 2006 – January 2014

Supervises the branch staff with conducting excellent supervision in the store premises.

Establishing excellent customer service and exceeding exceptional sales satisfaction.

Encourages and shares knowledge to motivate subordinates as Team Leader for the growth of the company to reach and hit the Sales Target monthly.

Supervises store personnel and store premises in the absence of the Branch Manager.

Monitors the Daily Sales and submits monthly report to Store Manager

Maintains the housekeeping and cleanliness of the respective branch and monitoring of the merchandise adequate stocks.

Reports to the Manager In Charge daily.

Prepares the monthly schedule of the staff for the respective branch.

Coordinates to all the local or foreign suppliers.

Responsible for ordering and monitoring of the stock.

Reminds all salespersons regarding the expiry and damage items.

Reconciles the accounts to the supplier regarding the sales invoices, return items and damages

Monitors the attendance and performance of the salesperson

Worked in well developed computerized ERP environment

Proper supervision within the store premises.

CASHIER: Dasman Group

Al Gharrafa Branch Doha, Qatar

January14, 2006 – January 2014

Worked in well developed computerized ERP environment

Responsible for daily Cashiering job

Ensures quality, and good customer service at all times

Keeping the documents of the credit cards transaction by customer purchase return items.

Coordinates with the Accounts Department and Head Cashier

Handling big amount of Cash, Credit Card transaction, Check, Petty Cash, Gift Voucher, and Shopping Voucher

Supervise the monthly follow up on significant and reconciling items to ensure the timely processing of adjustments.

Provides excellent customer service and exceeding Sales satisfaction, accept cash payment, calculates discount upon customer demands.

Prepares Consolidated Report at the end of the day.

Maintains the housekeeping of the premises

Assist customers if necessary.

ASSISTANT BRANCH SUPERVISOR: Quorum International Incorporation August 30, 1995 – December 22, 2002

BEST EMPLOYEE Dasman Group, Doha Qatar

5 Years LOYALTY AWARD Quorum International Incorporation I hereby certify that all above information are true and correct. FRANCIE ORIA DACUA

WORK RELEVANT ACHIEVEMENT AWARD

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