Assistant Personal

Satin M. Williams

Houston, TX

***************@*****.*** 210-***-****

Payroll/HR Professional

Committed to being a Key Asset to Company & Team

Results-driven professional with experience in small to large companies and the government sector. Manage end-to-end processes of payroll and accounts payable with exceptional accuracy, ensuring compliance with corporate guidelines and State regulations. Skilled in all aspects of administrative support, customer service, contracts verification, and preparation of detailed documentation and management reports. Customer-centric approach in communicating professionally and effectively to resolve issues, answer questions, and direct people to optimal resources. Proven to manage competing demands and deadlines with ease. Dynamic and motivated with a proven record of generating and building relationships. Managing projects from concept to completion, designing educational strategies, and coaching individuals to success. Skilled in building cross-functional teams. Adaptable and transformational leader with an ability to work independently, creating effective presentations, and developing opportunities that further establish organizational goals.

Payroll Admin Support HR Support Record Keeping Management Reporting Analysis Accounts Payable

Professional Experience

Cenergy International Services, Corporate, Houston, TX 2018- 2020

Corprate Payroll/ Payroll Tax Specialist

Processed corporate internal and external employees payroll and submitted all company’s payroll tax filings for all 50 states in the U.S. including Canada, produced emergency checks and settlements when needed. Gathered required signatures for payroll and garnishment checks, and distributed within a timely manner.

Worked with ADP to process all Canadian Payroll for our external Canadian employees.

Setup all new hires, updated all pay rates and benefit changes. Process all HSA, Bonus, and Commission payouts.

Filed all tax withholdings for all 50 states and local county taxes. Input and maintain all ordered garnishment deductions. Maintain and process tax filings using GreenShades system. .

Distributed ACH checks to our external employees often exceeding deadline expectations. Created audit reports to ensure all payroll and garnishments were processed correctly.

Insperity, Corporate, Kingwood, TX 2019- 2020

Payroll/ Billing Specialist

Process weekly, bi-weekly, monthly, semi-monthly payroll and answer all HR, Benefits, Tax questions for clients and employees across all 50 states including international. Prepared detailed invoices for clients with unique requirements, gathered required signatures, and distributed invoices within a timely manner.

Making sure all clients and employees are within FLSA compliance and ACA Compliance. While reconciling and resolving simple / complex HR and payroll issues.

Assisting employees with 401k deductions, W-4 tax additional deductions, All Health Benefits,

Ensured demanding deadlines and regulations were met by conducting thorough audit of payroll before processing and correcting any issues for clients.

Conduct W-2/ W-4 audits, as well as I-9 Employment Verification aduits.

Work with Funding, Credit and Accounts Receivable Department. To insure all wires and direct deposits are processed correctly.

CHESAPEAKE ENERGY, Corporate, Shavano Park, TX 2014 – 2018

Production Assistant I

Collaborated across multiple lines of business to coordinate economically sound movements of oil for Chesapeake. Verified accurate data in CHKLiquids and performed system maintenance.

Worked with 3rd party oil trucking contractors in negotiating favorable agreements for downstream movement of oil.

Assisted in preparing detailed management reports and presenting statistics to key stockholders using our SAP system.

Analyzed reports to identify gaps in processes, proposing and often implementing optimal solutions to close gaps and improve overall efficiency.

CITY OF SHAVANO PARK, Shavano Park, TX 2013 – 2014

Finance / HR Clerk

Managed end-to-end process of payroll for 100 employees and accounts payables / receivables and maintained confidential records. Performed fiscal activities, processed credit memos, and produced emergency checks. Entered W-4s in system and provided administrative support to multiple departments.

Met tight deadlines by securing timely sign off of payroll, processing checks for vendors, and reconciling discrepancies all using INCODE system.

Conducted audits of multiple processes and reviewed gross-to-net reports, ensuring data accuracy / timeliness.

Provided exceptional support to staff by answering queries with clear information via telephone and email and responding to accounting questions regarding general ledger.

HR recruiting, hosted Hiring events for our Fire and Police department. Set up Health Benefit events to educate our staff on the benefits packages offered to them.

Processed employees bonus payouts, HAS and FSA payouts. Assist employees with FMLA, and all other benefit matters.

Processed all workers comp filings.

HOME DEPOT, Corporate Office, Deerfield Beach, FL 2012 – 2013

Project Coordinator

Worked closely with building inspectors to schedule inspections of construction projects. Provided accurate and detailed documentation to contractors, developers, general public, and parties related to building and development within city limits. Obtained permits, licensed contractors, and secured a certificate of completion.

Managed end-to-end process for an average of 80 projects monthly by reviewing and verifying submitted building plans for completeness of professional seals, notarization, state energy calculations, survey, elevation certification, and property ownership.

CITY OF HALLANDALE, Development Services/ Building Division, Hallandale Beach, FL 2011 – 2012

Permit Clerk / Administrative Assistant

Provided exceptional support to the public, contractors, and legal departments. Coordinated inspections for Building Inspectors and prepared detailed documentation. Followed clearly defined processes and procedures.

Processed up to 200 applications monthly, analyzing details for accuracy for permits, licenses, and certificates of occupancy and obtaining and securing billing fees and payments.

Ensured compliance of contracts by reviewing building plans, verifying notarization, state energy calculations, surveys, elevation certifications, and property ownership.

CITY OF CASTLE HILLS, Building Division, Castle Hill, TX 2009 – 2010

Permit / Accounts Payable Clerk

Prepared and maintained a variety of confidential files, reports, and records with high degree of accuracy. Compiled and updated data into various systems for payroll, accounts payable / receivable, daily deposits, and permit fees.

Performed a variety of specialized clerical and office support duties for the City Building department, demonstrating sound judgment to ensure adherence of department rules and regulations.

CITY OF SHAVANO PARK, Shavano Park, TX 2008 – 2009

Permit Clerk / Receptionist

Provided exceptional administrative support and customer service. Worked across diverse departments to complete special projects and assignments. Performed a range of fiscal management tasks.

Served as personal assistant to the Building Official, formatting and producing monthly reports and correspondences.

Managed staff calendar for 60 employees, scheduling inspections and follow-up contacts and organizing division’s filing and data system.

Assisted with Public Works Department, processing accurate water payments.

TANDEM STAFFING, Corporate Office, Boca Raton, FL 2006 – 2008

Payroll & Invoice Processor

Processed payrolls for over 70 branches across the US. Produced emergency checks. Entered data manually with exceptional accuracy. Prepared detailed invoices for clients with unique requirements, gathered required signatures, and distributed invoices within a timely manner. Prepare credit memos for incorrect billing. Monitor checks with unusually large sums.

Trained and assisted 8 co-workers in reconciling and resolving simple / complex billing and payroll issues.

Ensured demanding deadlines and regulations were met by conducting thorough audit of payroll before processing and correcting issues for other team members.

Printed and distributed checks to branches often exceeding deadline expectations.

Education Associate of Arts (AA), Business Administration/ Accounting, Prairie View A&M University, Prairie View, TX - Present

Licensed Notary

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