Administrator, Expiditor, P.A. Buyer, Planner, Safety assistant
Resume:
CURRICULUM VITEA
Contact Number – 076******* / 067*******
B4 Shanli Estates
Viljoen Street
Heidelberg
1438
OBJECTIVE
To grow with a successful company and to be an over-achiever in life.
The company must offer opportunities for development and training.
There should be scope for promotion and recognition.
Surname:
Lessing
First Name:
Charlene
Date Of Birth:
1978-04-14
Id Number:
Sex:
Female
Home Address:
B4 Shanli Estates
Viljoen Street
Heidelberg
1438
Postal Address:
B4 Shanli Estates
Viljoen Street
Heidelberg
1438
Marital Status:
Single
Dependants:
One
Telephone Number:
(79) 772 9546
Nationality:
South-African
Health:
Excellent
Home Language:
Enlish
Other Languages:
Afrikaans
(Speak; Read; Write; Understand)
EDUCATION
Otto du Plessis
Grade 12
Afrikaans
English
Math's
Accountancy
Typing
Business Economics
Project Planner / Management 2005
EXPERIENCE
Charlie Butchery 1996
Barney’s 1996
BGM Software Solutions 1998
Water Front Spar 2000
Rotek Engineering since 2004– 2012 - Grootvlei Power Station Project Planner PA and ExpiditorAssest Controller Since 2005
Currently working at Heidelberg Electrical
COMPUTER SKILLS
MS Projects, Word, Excel, Access, Power Point, One Note & Publisher
DUTIES FROM ADMIN TO PLANNING
ATTENDANCE, LEAVE & RESOURCES
Monthly Payroll register compiled from daily time sheets
Supply updated timesheets to Supervisors
Immediate follow up on pay queries
Record keeping on leave register
Submitting of leave to HR department Weekly and indicating
on the consolidated labour sheet
Submitting of resource statistics to Site Manager
DEBTORS AND CREDITORS
Process of hours accounting on Baan
Compile summary with Overtime hours and call
out hours to customer and Debtors department for invoice
Purposes
Compile overtime report for Service Manager
Deliver Rotek Invoices to Customer
Record Creditors - Invoices in register and submit to Site
Manager for certification. Follow up if invoices not received.
Submit to Creditors
Assist with the completion of Living out Allowance forms
and or taxi allowance, authorization, forward for pay out
SITE ADMINISTRATION
Order and control the issuing of stationary
Administering of mail (including faxes)
Transmittal documents
Receive and distribute mail to personnel
Site Manager's Mail indicating important urgent mail and forums
Update notice board
Filing
Active participation and assistance with enhancement of quality on site
Assist with the control of site costs
SECRETARIAL
Answering of telephones and placing calls as required, taking of massages
Diary requirements (Site Manger) and booking of venues for meetings
Typing (Word) and compiling spreadsheets (Excel)
Assist Manager with time Management
PLANNING PERFORMANCE STANDARDS:
For example but not exclusively: Quality (how well?) Quantity (how much?) Cost (at what expense/saving?) Time (by when?). It may be necessary to specify how performance will be measured against this standard i.e. what procedures, reports, calculations, assessments, etc. will be used
Ensure all Projects allocated are carried out in accordance with the relevant procedures in the BMS, within the constraints of time, quality and cost, for the following phases.
Project Conceptual Phase (timorously pre plan)
PROJECT Contract Preparation and Planning Phase (timorously and quality off)
Project Mobilization Phase (Ensure No Order And No Contract = No Work/Cost)
Project Execution Phase (Due date, Quality, and Cost/Hours)
Project Closeout Phase (timorously and quality off)
Project Reporting and Review (timorously and quality off)
Ensure that all contracts presented to Management for approval have been thoroughly scrutinized and all elements of risk have been identified and recommendations to minimize/eliminate have been incorporated and highlighted.
Ensure Pre-Planning of ALL projects.
Ensure Capacity Management is coordinated through the centralized database and managed in the best interest of the business as a whole.
Ensure Project Management audits are conducted during all phases of the project.
Raise action plans to address procedural deficiencies that come to light as a result of the audit
All PFMA Related transactions to be in accordance with the Procedure TF-E-10
Business Conduct Policy; PFMA Training; Risk Management;
Fruitless and Wasteful expenditure – Monthly report
Declaration of Conflict of Interest – as and when
Courtesy Register – Min every 6 months (July and December), and as and when
Delegation of Authority
Internal Control Matrix
Ensure sound Contract Management, and all contract communication is in writing.
Manage contracts according to ECC, Service agreement, Company and Client requirements. All communication (internal and external) to be formal and in writing (if verbal, follow up immediate in writing)
All email communication to be printed and filed in the Project File
Keep minutes of All meetings during the project, and copy all parties
Contractual discipline is of utmost importance and the Early warning and CE process to be used formally in writing, and a register maintained.
CE’s to be developed and approved before work starts. If the work is progressive, then the CE to be developed and approved progressively. (i.e. CE for strip inspect report, next CE for refurbish, Next CE for project Extension, etc)
Formal contract management principles to be applied with Subcontractors, as well, as internal to PGS and RE by providing a clear SOW, and obtaining Confirmed cost and start/completion dates within the reply period of the contract. (If the SOW is unclear then provide it progressively see above) Bonus penalty agreements to be managed to exceed.
NOTE: Use standard forms (available from the BMS)
Comply with Budget cycle requirements as per the annual directive from the Finance Manager Manage Project cost to meet or exceed financial targets.
Meet or exceed the Project Specific Performance targets set by Management
Target profit margins, Valves +5% OK,
Meet or exceed sales, and profit targets on cost centre level Expenditure not to exceed budget Compile and implement action plans to improve performance and achieve targets
Ensure sound Asset Management in terms of tools, equipment and transport
BaaN Asset registers to be 100% accurate by the next asset audit Assets to be controlled as per calibration, statutory & BMS (TTQ-D-1, TTQ-F-2, R-H-2,)
All incidents on assets to be reported immediately to the Valve Services Manager.
Asset audits and asset verification to be performed as per the schedule. Manage the Transport fleet strictly in accordance with Company procedures TF-F-9
Ensure all vehicles inspected on a weekly basis for roadworthiness and appearance AND SUBMITTED TO Transport Controller on Mondays at 9 h 00.
Ensure all keys controlled and contained in a key safe during the Ensure all drivers have valid licenses and have been evaluated by the SHE Department
Ensure drivers trip sheets and inspection reports are completed and submitted to the Transport controller for action on Mondays at 9 h00, and follow up
Project Specific asset management, and personal tools
PL to ensure the above complied with for assets allocated to the project
Ensure site based assets signed over to project and deficiencies noted
Ensure site based assets signed back and deficiencies caused are rectified/actioned.
Ensure Inspection and sign toolboxes off at start of outage
Ensure toolboxes inspected weekly and deviations logged on personal PDR
Provide update on progress as per month end report schedule to Valve services manger and Project
Administrator.
Comply with the Management communication schedule, and provide accurate and timeously feedback
Compile and submit reports as per meeting and report schedule
All Reports to be professional, accurate and of a high standard
Weekly Production report – before 12h00 on Mondays
Prepare for and attend meetings as per meeting schedule
Valve Services Production Meeting – weekly.
Valve Services Safety Meeting – every month
Provide required feedback on actions by specified dates.
Ensure adherence to the Management Information System (BaaN) in terms of planning, execution and financial controls
Project planning, execution, financial controls, reporting i.t.o. progress, financial and general feedback ..
Project budget costs and sales to be accurate, and updated with CE’s.
Daily hours accounting to be accurate, timesheets authorized by Project/Cost Center Manager
PRP to be in accordance with system requirements.
Ensure all contractual spreadsheets, project plans and presentations are stored in contract file.
Ensure adherence to Quality systems
All findings to be closed out timeously via the SDR process.
Ensure sound and effective Operational Quality in terms of PQP, Check sheets and procedures
Ensure Rotek PQP’s and Check sheets for all activities developed, implemented, and used.
Ensure compliance to OEM and maintenance and repair procedures.
System based work-packages to be developed and maintained.
Ensure the SDR process is utilized for continuous improvement
Use the SDR process for continuous improvement.
Corrective and preventative action effectively implemented prior to closing out of SDR
SDR’s to be closed out by specified dates
Project Specific SDR’s Corrective actions to be actioned immediate effect and closed out
Project specific SDR’s to be closed prior to completion of project
No repeat SDR’s allowed on previously closed SDR’s.
Ensure Rework is reported and managed as per company requirements..
Rework to be reported, investigated and closed out using the SDR process
Submit full rework report to Valve Service Manager, including costs, affect to relations, and corrective and preventative action within 2 weeks
Submit Rework budget, SDR and motivation to Valve Service Manager for approval
All Rework hours and costs to be captured using BaaNagainst rework element(No rework cost/hours to be captured against normal budget elements)rework elements= REW001, 002, etc.
Ensure adherence to Business Management Systems (BMS), and ensure compliance to standard Project Management systems, forms and procedures
All Policies, procedures and work instructions relevant to the business to be complied to 100%
All quality records and operational documents to be authorized, registered and controlled in accordance with the BMS requirements
Ensure utilization of standard registered forms, procedures and process.
Research and investigate Technology and method improvements on a continuous basis.
3 improvement initiatives recommended to the Valve Service Manager for implementation per project
Actively demonstrate actions in order to achieve outage duration reductions, and present results after each outage
Foster and maintain sound Customer Relationships
All customer communications to be professional, factual and in a courteous manner.
Customer feedback and perception to be positive at al times
Attend all meetings as per clients requirements – and keep minutes of meetings
Compile and submit reports as required – Reports
Meet clients on a regular basis
Project Leaders, daily during projects.
Ensure Daily formal communication with client during execution of projects on:
On project performance, problems (with recommendations), repairs, durations, and actions
For remote projects communicate telephonically with customer at least twice a week.
Address Formal customer complaints through the customer complaint and SDR process.
A customer complaint is regarded formal when it would mean unnecessary cost to the client, a formal written complaint, a complaint to Senior Management. This could be written or verbal
Inform Service Manager immediately, raise a customer complaint form and SDR and register
Develop corrective actions and inform client within 1 working day of the plan of action
Commission an investigation and give feedback on the possible root cause and preventative actions and communicate within 5 working days
Close out customer complaint and copy Valve Service Manager.
Promote strong interrelationships with other sections, such as the Works, Maintenance and Engineering to ensure a unified approach
REFRECNES
JF Schoeman – 082******* Valve services Manager at Rotek Engineering
E Anderson – 082******* Project Manager at Rotek Engineering
JP Nell – 082******* Supervisor Rotek Engineering
Rabie Mbuyane – 082******* Site Manager Eskom
Musa Dlamini – 083******* Site Accountant - Eskom
Willie Steyn – 082******* Project Manager Rotek
TertiusBotes – 082******* Staff U Need Agent
Edward Nel – 082******* Cap Africa Agent
Very Honest Reliable Person Absolutely Love Life
Thank You Charlene…
CURRICULUM VITAE OF CHARLENE LESSING
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CURRICULUM VITAE OF CHARLENE LESSING
780********** 076*******/067******* **********@*****.**.**
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