Document Control Office

CURRICULUM VITAE

PHILENDRAN SEBASTIAN

CARRIER OBJECTIVE

CONTACT

T

TECHNICAL SKILLS

A document controller with a proven ability to

establish and maintain an effective filling and

archiving system for paper documents and

electronic documents and files in accordance

with company and archiving procedures.

Processing extensive knowledge of: electronic

data management systems, supplier document

controls, electronic filing systems, final

handover and also technical library (Inc. codes

and standards) etc.

Cricket

**********@*****.***

971-********* Dubai- UAE

91-769******* Ooty- INDIA

Permanent address- Ooty India

Current address- Dubai UAE

HOBBIES

Music

EDUCATION

ON SSLC in Govt Higher Secondary School

Gudalur, Niligiris India- 2003

Arts English & Commerce- Govt Higher

Secondary School- Niligiris India- 2005

Ms- Office (Word & Excel)

Outlook skills

Proficient in computer software programs such as, word processors, spreadsheet programs, and

database systems.

Basic analytical experience.

Proficient typing skills

Data organization and storage knowledge

EXPERIENCE

Overall 8 years have work experience in Document Controller (M Metro Railway Projects, Oil & Gas and Construction Site field). Currently worked at SCIENTECHNIC LLC (Easa Saleh Al Gurg Group) Dubai as a Document Controller for past 2 years

(From 08th Aug’ 2018 to 23rd June ’2020)

Project Name : ITS2020- Intelligent Traffic

Systems (ITS) for Dubai- iTraffic

-Phase 1- Package 1C- Local

Infrastructure Works, (Civil,

Electrical & Communications)

Contractor : China State Construction Engineering

Corporation (Middle East) LLC

Project Cost : 150m$

Consultant : Parsons

Organization : Scientehnic LLC (ESAG) - Dubai

Client : RTA

Role : Document Controller

Admin & HR (Part)

Prepare log and distribute all Outgoing

transmittals

Receive log and distribute all Incoming

transmittals

Approve documents for adequacy prior to

issuance

Review and update as necessary and re-

approve document

Ensure that changes and the current

revision status of documents are

identified

Ensure that relevant versions of

applicable documents are available at

points of use. Ensure that approved, valid

and up to date copies of all necessary

documents are distributed to project staff

concerned

Ensure that documents of external origin

determined by the organization to be

necessary for the planning and operation

of the quality management system are

identified and their distribution

controller.

Prevent the unintended use of obsolete

documents, and to apply suitable

identification to them if they are retained

for any purpose

Ensure that documents are securely filed

and maintained are easily retrievable and

can be readily compiled into the

handover package and archives at the

end of the project.

Reviewed timesheets, work charts and timecards

for completeness.

Computed total time worked by employees using

calculator and computer, posted time worked to

master timesheet and routed timesheet to payroll

department.

Timekeeping 115 employees, scheduled work

hours, resolved conflicts through Kronos database.

Manage Site Office: Stationary, Furniture, IT, Etc.

Manage Company Guest House and Vehicle.

Assist PM to Manage Petty Cash.

General Admin work including housekeeping &

facilities management.

Maintain attendance register by Biometric system.

Collect all expenses claims and send to head office.

Coordinate with head office for all employee

Admin & HR matters.

Maintaining day to day HR related activities.

Petrofac Engineering Private

Limited

Leading International service provider to the Oil and Gas production and processing industry.

Project Office (Document Controller)

(From 26-Apr-2016 to 13-Oct-2017)

Roles and Responsibilities

Roles and Responsibilities

Maintaining Engineering document

register such as Technical Document

Register, Vendor Document Register,

Construction Document Registers

Track documents revision / version

history monitoring of Engineering

Deliverables & Milestones with the

following information.

Planned and Actual Progress, Milestone

actual start/finish & forecast dates,

Transmittal details with all revisions.

Mange document workflows for Inter

Discipline Check of documents with

online commenting features.

Generates Correspondences &

Transmittals to track all project related

correspondences and exchange of official

documents with Clients, Vendors, Sub

contractors, Petrofac Offices and other

parties involved in the project.

(Reviewed without comments)

document has been reviewed without

comment. Contractor to re-submit for

AFD/AFC approval (Review Code: 1)

(Reviewed with comments) Fully

incorporate all comments and resubmit

for IFD / IFC approval (Review Code: 2)

(Rejected) Fully incorporate all comments

and resubmit document for review

(Review Code: 3)

(Comments for Information only)

Comments made on the document are for

information only. Contractor to re-submit

for IFD/IFC approval (Review Code: 4)

Electronic Document Management System (EDMS)

EDMS shall include an electronic document

control tool (Petrocept) and electronic

document repository (Documentum).

Document Controllers at respective locations

(DCC, SDCC and Engineering Support Centres)

shall utilize Petrocept to perform Document

Control activities including:

Document registration and transmission

Document status reporting

Document expediting

Document transmittal to COMPANY and third

parties (Suppliers, Sub-contractors and

Contractor’s Site Office)

Document Control and management shall be

performed using Petrocept CONTRACTOR’s

in-house software for tracking of documents

flow and Documentum commercially

available software widely used now in the

industry for the storage of all documents by

and to CONTRACTOR, COMPANY and

SUPPLIERS.

EGIS INDIA CONSULTING

PVT LTD

CHENNAI METRO

RAILWAY PROJECT

Project PROJECT Office (Document Controller)

From 25th July 2011 to 31st Dec 2015

Project Name : Chennai Metro Railway

Project

Project Cost : 14,500 Core’s

Consultant : EMBY Consortium

Organization : Egis India Consulting Eng.

Client : CMRL

Role : Document Controller

Roles and Responsibilities

Dynamic and Result Oriented Professional

holding an extensive experience of 4 years 6

Months across Secretary, and other process

activities,

Strong knowledge base and concepts clarity.

Detail oriented with Using (DMS) Document

Management System (Online Server) used to

track, manage and store documents and reduce

paper. Slotting documents, mailing and tracking

and store electronic documents and images of

paper documents and keeping and tracking of the

different users (history tracking) like

(Management, document imaging, workflow

systems and records management systems etc.)

Armed with knowledge of (EDMS) EMBYE Data

Management System (Internal Server) processes

and process capability, proven ability in working

on a team.

Handling the project related drawings CRD & As

build in work book stations wise along with the

soft copies

Excellent communication skills; participate in all technical discussion with project Manager,

Clients and contractor and sub-contractor playing

key role in finalizing the technical scope along

with project manager.

Using (DMS) Document Management System (Online

Server)

Receiving and distributing all documents.

Preparation transmittal sheets for Inspection

drawing submittals and Filing etc.

To slotting documents mailing and tracking and

store electronic documents and images of paper

documents and keeping and tracking of the

different users (history tracking) like

(management, document imaging, workflow

systems and records management systems etc.)

Workflow complex process and some document

management systems have a built-in workflow

module There are different types of workflow

Usage depends on the document management

system (DMS)

Reviewing and approving documents prior to

workflow

Ensuring changes and revisions are clearly

identified and track

Ensuring that external documents like contractor documents or client documents are identified

and controlled

Facilitated and monitored circulation of

documents for authorized signatures

Work closely and liaise with contractors’

document control group in all matters relating

to document control.

Using (EDMS) EMBYE Data Management System

(Internal Server)

EDMS should allow documents to be

retrieved and worked on by an

authorized user (Admin). Access should

be blocked to other users while work to

edit on the document.

Searching finds documents and folders

using template attributes or full text

search. documents can be searched

using various attributes and document

content

The published document should be in a

format that is not easily altered without

a specific knowledge or tools and it is

read-only

Store electronic documents storage of

the documents often includes

management of those same documents

where they are stored for how long

migration of the documents

Handling the project related drawings

CRD & As build in work book stations

wise along with the soft copies

Maintaining individual file (record) with

file numbers and rack wise

Maintaining records of inward & out

ward documents and drawings

Responsible for maintaining filing

systems as well as proper management

of maintenance systems

PERSONAL DETAILS

Date of Birth : 26th April 1987

Marital Status : Married

Nationality : Indian (Christian)

LANGUAGES KNOWN

Mother Tounge: - Tamil

English, Malayalam & Kannada

Hindi- Manage

DECLARATION:

All the above details provided are correct to my

knowledge and I will be sincere to my organization. Yours faithfully

Philendran Sebastian

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