Lea Fegalquin Curriculum Vitae Page *

ADNOC Classification: Internal

Lea Fegalquin

Office Administrator / Secretary

AREAS OF EXPERTISE

PERSONAL SUMMARY AND HIGHLIGHT OF QUALIFICATIONS

Office Administration

Executive/Personal Assistance

Employee Engagement & Relations

Advance MS Office Application

Database Management

Colleague Services

PERSONAL SKILLS

Planning

Decision Making

Leadership

Communication

Time Management

EDUCATION

Graduate of Bachelor in Political

Science Major in Public Administration

at Polytechnic University of the

Philippines, Manila, Philippines

PERSONAL DETAILS

Lea Fegalquin

Al Nasr St., Abu Dhabi, UAE

M: +971*********

E: adhsyu@r.postjobfree.com

DOB: 17 October 1978

A multi-skilled professional with good all-around Administration and Secretary skills. Very capable with an ability to deal with all the administrative and secretarial works and processes, focusing not only on the clerical job but takes into account the group requirements and professional needs of each individual in the area wherein assigned. Ability to work under pressure with strong professional and emotional capabilities, self-motivation, conflict resolution and adaptability are among all other character and traits attained while working with different Nationality and Multinational Companies.

Keen to achieve further professional development, and therefore seeking to expand range of skills and experience with a suitably challenging Administrative/Executive Secretarial role with an ambitious company.

Highly motivated individual with more than nineteen (19) years working experiences, eighteen

(18) years of which are in the UAE. Currently with Petrofac Emirates LLC, Seconded to work with the Client Abu Dhabi Company for Offshore Petroleum Operations Ltd. (ADNOC Offshore) for the Upper Zakum 750 – EPC2 Project approximately worth 4.2 billion USD project. More than three (3) years in Murray & Roberts Contracting LLC (Middle East) within a mid-management role in Administration and being part until the completion of the built of the St. Regis Saadiyat Island Resort in Abu Dhabi which was the flagship hospitality project on Saadiyat Island with an estimated over-all budget of 490 million USD. Two (2) years on another high profile project in Abu Dhabi – Al Raha Beach project with an estimated over-all budget of 18 billion USD; is in charge of all the Infrastructure Project Team Administration Department Main Office. Three (3) years with Al Noor Hospital, one of the first Private Hospital in Abu Dhabi to acquire the International Standardization Organization (ISO) 9001: 2000 certificate in 2003 and re-certified in 2006 and 2009 (during my tenure). More than two (2) years with Abu Dhabi Cooperative Society (ADCOOPS), which is, considered as the flagship of Consumer Cooperatives Union in UAE working as the Secretary for the Branch In-Charge cum Telephone Operator / Receptionist.

ISO9001 Internal Auditor certified; personally involved in the development, implementation and management of an ISO9001:2008 management system, and preparation for performing internal audits.

Promoted from being a Project Secretary to Business Systems Administrator in Murray & Roberts Contracting LLC (Middle East) and from Secretary to Senior Secretary after one year in the company with ALDAR Laing O’Rourke (2008)

Awarded as one of the Role Model Employee of the Year with Al Noor Hospital (2006) PROFESSIONAL EXPERIENCE

Petrofac Emirates Llc, Abu Dhabi, UAE

Seconded to Work with the Client ADNOC Offshore (ZADCO EPC2 Project) Office Administrator / Secretary 30 Jun 2013- Present Duties:

Performs administrative and office support activities for multiple Managers and supervisors particularly for Business Management Team which includes Commercial, Project Controls Procurement and Information Management Departments. Duties include administration of the Lea Fegalquin Curriculum Vitae Page 2

ADNOC Classification: Internal

COMPANY documents in the COMPANY Data Management System (SmartPlant Foundation / SPF) and keeps record of correspondence sent out to various department heads. Processing of Letter of Assistance (LOA) and CICPA (Critical Infrastructure & Coastal Protection Authority) thru ADNOC EQForm Services for Contractor & Subcontractors and coordinates all Optima issues of Contractor & Subcontractor to ADNOC Optima Helpdesk for resolution. Performs other related duties as assigned by Supervisors such as making photocopies of various documents and circulating to Departments as appropriate, receiving/transmitting confidential Commercial/Contracts documents, preparing and dispatching invitations for social functions. Performing assigned tasks according to COMPANY’s policy, procedures, secretarial and administrative standards. Preparing & drafting spreadsheets, power point presentations, organizational chart, weekly reports and forms as required. Administering all Correspondences between the Company & Contractor in Data Management System (Document Control functions) along with management of the COMPANY Incoming & Outgoing registry, Hardware and Contact list. Stand-in as support to Project Manager’s Office in absence of Office Manager. Previously responsible for generating and management of the Monthly Time Sheet of the UZ750-EPC2 Team and being the Focal Point for Administration of Time Sheet from the Contractor’s HRMS System.

Murray & Roberts Contracting LLC (Middle East), Abu Dhabi & Dubai, UAE Business Systems Administrator & Internal Auditor (Dubai) 18 Oct 2012 – 13 Jun 2013 Project Secretary (Abu Dhabi) 08 Nov 2009 – 17 Oct 2012 Duties:

Business Systems Administrator

To provide secretarial, clerical and administrative support to the Business Systems Department, circulate and track Business Documents for review and approval, assist the HSEQ Manager in HSE matters as required and prepare material in the correct approved format. To manage the Business Systems filing system (MFiles Data Management System), maintenance of current and archive filling system, in addition to updating and filing all documents in accordance with approved procedures. To provide help line support to other departments and projects in order to support the effectiveness of all functions. Be part of an audit team when scheduled. Assist in clerical activities with regard to the audit function. Administer the Company’s Intranet site (MS SharePoint). Update and maintain the Policies & Procedure and Document Status database and all existing registers.

Internal Auditor

Managing of audit programs; Audit planning and preparation; performing process-based audits; recording and evaluation of audit findings; audit reporting and follow-up. Project Secretary at HMR831–St Regis Beach Resort, Saadiyat Island, Joint Venture of Al Habtoor Engineering Enterprises and Murray & Roberts

Working closely and providing administrative support for the Senior Management Staff specifically Project Director, Construction Direction, Commercial Director, Project Managers, Engineering Manager, MEP Manager, Logistics Manager and other senior staff. Organizing, updating and maintaining the staff database for the whole project liaising with Time Office Department; tracking of leavers/joiners as well as transferred staff for Murray & Roberts; responsible for monthly company (Murray & Roberts) timesheet report. Deputizing and covering-up for Office Manager in his absence. Managing all incoming letters and correspondences by reading and understanding, identifying and making sure to be distribute to the concern individual who will action on the particular matter or request and archive the correspondence in the database (WRENCH Data Management System). Ensure that all letters generated are correct as well as for the Memorandum and Minute of Meetings, make certain that the contents are checked at least twice for mistakes before passing to the Manager for signature and that correspondences required typing are generated on the same day. Ensures that meeting room schedules are properly booked, arranged, organized and posted every week. Preparing & drafting spreadsheets, power point presentations, organizational chart, reports and forms as required. Carry out administrative tasks as required by senior management and all other task that they may entail. Assists in colleague’s engagement activities such as Monthly Birthday Party Celebrations and holiday activities such as Christmas and New Year’s Party. Helps facilitate various committees, sports and social activities for Colleagues in order to provide a social networking and fun atmosphere outside of work.

Lea Fegalquin Curriculum Vitae Page 3

ADNOC Classification: Internal

ALDAR Laing O’Rourke JV, Abu Dhabi, UAE

Senior Secretary / PA for Head of Infrastructure 27 Sep 2007 – 04 Nov 2009 Duties:

PA for Head / Project Leader of Infrastructure

Acting as the Project Leader’s (PL) first point of contact with people from both inside and outside the organization. Screening telephone calls, inquiries, request and handling them when appropriate on behalf of the Project Leader. Organizing and maintaining diaries and making appointments. Dealing with incoming email, faxes and post for the PL. Arranged and sorting-out documents for signature. Taking dictation and attending some of the meeting with the Project Leader to note-down Minute of Meeting. Producing documents, briefing papers, reports and presentations. Ensures that meeting chaired and attended by the PL are properly booked, arranged and in order, thus meeting invites must be send out at least two days before the meeting will be held. Organizing and ensuring the Head of the Department is well prepare for meetings. Assists and arranged hotel accommodation, flight bookings and other personal task. Other Administrative / Secretarial Tasks

Working closely with the Senior Management Staff to provide administrative support specifically HSE Manager, Technical & Design Manager and those other Senior Executive as may require. Ensures that all letters generated on Primavera is correct and making sure that the contents are check at least twice for mistakes before passing to the Manager for signature. Keep filing system up to date and filed correctly in accordance with the Infrastructure Project filing system. Preparing & drafting spreadsheets, power point presentations, organizational chart, reports and forms as required. Devise and maintaining office system including data management, filing etcetera; managing the department’s office supplies and stationeries. Assisted in maintaining and updating staff database especially during demobilization (mass redundancy) to monitor and bring up to date changes. Deputizing for the Infrastructure HR & Training Coordinator in her absence; and covering for HSE, Commercial and Procurement Departments in absence of their secretaries.

Al Noor Hospital, Abu Dhabi, UAE

Receptionist / Secretary March 2004 – September 2007 Duties:

Responsible for the general flow of transactions in the designated department by receiving patients, manage patient appointments, arrange for settlement of bills and Insurance Claim Forms. Meet and greets patients, families and VIPs in a courteous and efficient manner as they arrive in the clinic / department reception area. Provide the patients, visitors and staff with accurate and updated information regarding the services of Al Noor Hospital. Ensures adherence to the Appointment System; sees to it that bookings for doctor’s appointment recordings in an accurate, systematic and well-coordinated manner. Explain the actual status of the ongoing appointments to those walk-in patients. Provide patients with the necessary details i.e. waiting time, appointment schedules to enable them to make decisions as to when to pursue an appointment with the doctor. Verify the patient’s identification as they arrive to the clinic / department through a courteous and professional approach. Maintain patient rights and responsibilities at all times. Coordinate with the Medical Records Department in cases when the patient’s physical file is required. Ensure that patient’s bill after consultation / treatment and procedures are accurately processed. Validate completeness of data i.e. patient’s signature, doctor’s stamp, completed insurance claim forms, medical report etc. Coordinate with the nurses, doctors and Ancillary Departments for any inadequacies in documentation requirements. Abu Dhabi Cooperative Society (ADCOOPS), Abu Dhabi, UAE Secretary / Receptionist and Telephone Operator December 2000 – March 2003 Duties:

Secretary / Receptionist

Acting as the Branch In-Charge’s secretary and first point of contact with people from both inside and outside the organization. Organizing administrative activities of the office under the supervision of the Branch In-charge. Working closely with the Departmental Supervisors to Lea Fegalquin Curriculum Vitae Page 4

ADNOC Classification: Internal

provide administrative support while dealing with incoming email, faxes and post for the branch. Producing documents, briefing papers, letter, reports and presentations. Updating records and keeping the filling system up to date. Preparing and typing documents and correspondences and sorting out LPOs then after distributing to the concern supervisor and managing daily administrative operations.

Telephone Operator

Answering and screening telephone calls, inquiries, and request and handling them when appropriate; transferring calls to concern department; summon or paging staff and customer as per requests; responsible for all telephone calls and operations. TRAININGS/COURSES ATTENDED:

ADNOC Offshore eCorrespondence Training (June 2019);

Fire Awareness Training for Employees by JAHEZIYA (Mar 2018)

Certificate in QMS Internal Auditor Course – IRCA 2180 (2013 and only recertification require);

Certificate in Fire Marshall Training by BHB Safety Specialist (June 2009);

Office Safety Training (April 2009);

MS Office Word, Avery’s Office Automation Software & Products (November 2008);

First Aid Training 2 Days Course (August 2008);

MS Office Excel beyond Basic (July 2008);

ACONEX (2008);

Advance MS Office Power Point (December 2007);

ASITE Collaboration Basic Induction (2007);

Primavera Training for Secretarial Duty & Full Document Control Function (October 2007);

Improving Communication (2006);

Achieving Service Excellence (2006);

Who Cares & Don’t Lose Customer (2005);

Basic Customer Service “The Moment of Truth” (2004) and Reception Management

Positive Attitude (2004)

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