Administration/Sourcing
Resume:
STEPHANIE AUSTIN
**********@*****.***
TECHNICAL PROFICIENCIES
MS Word MS Excel MS PowerPoint Business Objects AX11 Retek RMS RPM Alteryx
Webi 4.1 (SAP Business Objects) Kronos Workday PROFESSIONAL EXPERIENCE
Zales Corporation – Irving, TX November 2005 – April 2020 Sourcing Specialist (November 2018 – 2020)
• Update weekly Currency Tracker
• Build and complete GUI (Graphic User Interface) files for each Vendor used for Cost Standardization
• Calculate savings summaries by vendor, cost component, etc.
• Complete various “what if” analysis for metric changes
• Vendor Grid Analysis
• Work and sort thought Merchant PIW’s - All departments o Work with merchant teams and vendors on PIW’s, pricing and specifics of merchandise
• Direct Sourcing – UAT
o Working with IT and merchants to test workflow of new Vendor Portal
• Costing Tool – Vendor sales/inventory updates
o Create, Run and update Receipt, Sales and COGS by vendor
• TLT Initiatives – reporting, tracking etc.
• PPF reporting for Bridal department
Assistant Sourcing Specialist (2017 – 2018)
• Update weekly Currency Tracker
• Build and complete GUI (Graphic User Interface) files for each Vendor used for Cost Standardization
• Calculate savings summaries by vendor, cost component, etc.
• Complete various “what if” analysis for metric changes
• Partner with PIW team
o Help work, log, and sort through Merchant PIW’s- all departments o Vendor Diamond grid analysis
• Direct Sourcing – UAT
o Working with IT and merchants to test workflow of new Vendor Portal
• Costing Tool – Vendor sales/inventory updates
o Create, Run and update Receipt, Sales and COGS by vendor
• TLT Initiatives – reporting, tracking etc.
Merchandising Operations Assistant (2016 – 2017)
Zales, Canada, Outlet, Gordon’s
• Generated monthly Asset/Memo Sales reports via SAP Business Objects for suppliers
• Supported and maintained Vendor Portal requests as needed o Created supplier accounts and profiles.
o Entered, edited, and revised Product Information Worksheets (PIW). o Served as point of escalation for and supplier troubleshooting needs.
• Generated reports in Business Objects for new store fixture fills for Zale’s Distribution Center for retagging of new stores.
• Revised and updated Purchase Order costs.
• Provided monthly Vendor Promotional Assistance Contribution (P.A.C.).
• Ordered tags for clearance and price changes for stores in all divisions.
• Managed notifications of any retail changes and communicating those to Zale’s suppliers.
• Maintained Purchase Order (PO) log and update daily as needed.
• Responsible for processing Data 2 invoices.
Administrative Assistant, Merchandise Planning (2009 – 2016) Zales, Canada, Outlet, Gordon’s
• Provided administrative support for C-Level Executive and the VP’s of Merchandising including generating sales reports, providing project timelines, coordinating weekly meetings, and providing project timelines.
• Collaborated with vendors and in-store sales with their needs. o Ordering missing tags for stores.
o Point of contact for escalated issues regarding processes or needs.
• Prepared for executive meetings.
o Booked conference rooms.
o Delegated meeting requests.
o Prepared presentation materials.
• Generated company-wide sales reports for all employee’s in Corporate Merchandising including Zale’s CEO.
• Worked closely with Merchandising team (Management, Buyers, Store Operations, and Marketing) on all of their store related projects
o Clearance
o Price changes
o Ad preps for catalogues
Detail Assistant (2006 – 2009)
Bridal, Anniversary
• Managed all merchandise orders specified by Merchants/Planners.
• Reviewed and printed new Product Information Worksheets (PIWs) for Merchants.
• Managed the purchase order log for Open-To-Buy purposes.
• Notified the Sourcing department of new purchase orders, changes to purchase orders, and expedited requests as needed.
• Setup and maintained SKU numbers in Zale’s Retek system. o Created and maintained SKU groups as needed.
• Entered price changes into the system as needed
• Managed the Sample Cart by collecting samples and maintaining the sample log o Performed inventory preparation and reconciliation of results on sample merchandise
o Organized the merchandise on sample carts
o Assisted with give-away samples.
• Acted as point of contact for personal purchases o Obtained appropriate approval.
o Created and processed invoices.
• Prepared and generated standard daily sales reports as needed
• Handled the distribution of store memos for price changes and clearance and notified the Distribution Center.
• Coordinated appointments/meetings with vendors on various occasions. Jewelry Tech/Vault Coordinator (2005 – 2006)
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