PAMELA L TODD

*** *. ******* ****, **** Chester, PA 19382 484-***-**** adhrc1@r.postjobfree.com

Professional Summary

Talented Director of Administration offering over 30 years of experience in Construction and other industries. Adept at managing operations, financial administration, managing budgets, payroll, invoicing and all other bookkeeping and general accounting functions in diligent and quality-driven manner. Instrumental in keeping business operations fully compliant and working within budgetary guidelines. Fastidious in tracking all expenses and reconciling accounts.

Skills

• Financial Administration & Management

• MS Office 365, Builder Trend, QuickBooks, Great

Plains, Newstar, and others

• Payroll and Human Resources

• Employee hiring and retention

• Account & G/L reconciliation

• Audits & Insurance including 1099 Subs

• Cash Management & Bookkeeping

• Office Manager and Operational Improvement

• HOA Bookkeeping and Budgets

• IT Administration and tech support

• Bank Account & Loan Reconciliations

• Personal Assistant

• PA Notary Public 2017-2021

Work History

Enumerator

U.S Census Bureau 8/2020-9/2020

Reviewed assignment areas to determine organization of neighborhoods and locate assigned households for performing interviews. Conducted interviews by following stringent guidelines and confidentiality laws. Explained the purpose of the interview, answered resident questions, elicited information following a script and recorded census data onto provided Apple tablets. Assessed quality control levels on selected addresses to determine which samples passed or failed and maintained records for quality control verification. Maintain records of hours work, units produced, miles driven, quality control results, and met daily with Supervisor to review and submit work and receive additional instruction. Director of Administration 04/1999 to 02/2020

Artisan Construction Group, LLC – Devon, PA

Responsibilities include AP & AR, GL Entries, Bank and Loan Reconciliations, Payroll, Direct Deposits and file and produce 1099's for all subcontractors for a residential and commercial builder. Produced vouchers and loan draw request from funding sources and processed payments to subcontractors and vendors. Tracked and prepared Insurance Audits of Subcontractors to ensure license and current insurance was on file. Prepared monthly closings for Accountants and provided documentation for IRS compliance audits, as necessary. Daily and monthly reconciliation of cash accounts performed ACH & Wire transfers for closings, initiated deposits and interfaced with Bank Managers as third-party representative. Managed owners personal finances, provided daily cash account balances and acted as third party on his behalf with vendors. Property management includes; HOA bookkeeping until turnover to home owners, Owner rental properties out of state, leasing properties, negotiating leases, and maintaining properties. Manage commercial office building to ensure functionality of all required equipment, licenses, and inspections for all systems. Hire necessary vendors to maintain office building and personal property. Produce documentation to State and Local officials as needed. Work as liaison between internal and external vendors and engineers, to provide utilities and communication for all green field job sites and sales offices with PECO, Comcast and Verizon. Worked with out of state Realtor to handle all seasonal rentals for owner's properties in NJ. Walked homes, prepared punch list, and hired off season property manager for winter watch. Supervise vehicle fleet including insurance claims and lease terminations, negotiate vehicle pricing with dealerships for lease or purchase. Handle all Insurance renewals, claims and audits as relates to Workman’s Comp, General Liability, Health, Social Security, Homeowner, Auto and Personal coverage. Provide safety manuals and equipment to job sites and handle OSHA Safety audits. Produced any ad hoc reports and schedules as needed for financial review for personal and commercial policies. Design advertising signage to all job sites. Design brand logos for all communities for past 10 years. Create marketing and advertising brochures; write copy, and electronic media as needed for in-house broadcast or website. Procure any outside vendors as needed for installation of signs and media. Designed billboard media. Work with outside vendor to manage and update all web design and elements. Furnish any necessary photography or images as needed to market home sites. Created PowerPoint presentations and any necessary marketing, electronic media and bound items for Township Hearings for approvals. Accomplishments: Photographer and copywriter 2008, 2009, & 2010 Winner HBA Pyramid Awards in all categories entered.

IT responsibilities included network administration, converting office to cloud computing and using MSOffice 365 as Administrator. Planned network locations and worked in tandem with cabling specialist for new construction of three office buildings and provided same day access for end-users throughout six office relocations. Troubleshoot and repaired equipment, resolved end user problems and recommend all hardware and software and implement installation.

Other Relevant Work Experience

Penn Tank Lines, Inc - Treasury Management First Fidelity Leasing Group -MIS Analyst American Business Alliance, Inc - Controller Softmart Inc -Executive Assistant Valley Forge Hilton -Accounting Clerk Metabo Corporation - Inventory & Office Administration Education

Cosmetology

Central Chester County Vocational Technical School - Coatesville, PA PA State Home Inspector 01/2018

Inspection Certification Associates - Chicago, IL

PA Notary Public 09/2017

Commonwealth of PA Dept of State