Personal Assistant Manager

R E S U M é

CLAIRE O’CONNOR @: adhqr4@r.postjobfree.com or

www.linkedin.com/in/claireoconnor24

Personal Assistant/Payroll/HR/Procurement C: 082-*******

AREAS OF EXPERTISE

PERSONAL SUMMARY

Customer focused

Personal Assistant

Payroll/HR Administration

Buying (construction)

Fleet management

Team support

Most recently, I managed an AirBnB property in Amanzimtoti, both remotely and on site. Prior, 7 years in construction specific payroll and HR – highly confidential, deadline driven, responsible and accountable. Previously, 10 years PA experience at executive level. Results and service orientated, with many years working experience in various industries including construction, financial services, hospitality, purchasing, engineering, legal collections, marketing. Professional disposition, polite, well presented. Productivity, quality and time management skills. Reliable, fully bilingual, good communication skills - excellent interpersonal relationships. Equally at ease taking own initiative, or working as part of a team. Keen to learn and gain knowledge. I was shortlisted to be Sir Richard Branson’s PA in 2009 – missed it by 1.

WORK EXPERIENCE

Most recent

343 @ The Sea AirBnB (until lockdown)

Managed the property Jan to March 2020

Managed all aspects of the property: bookings online, staff, initiated additional perks/benefits for staying at the guesthouse (discounts at local spas, restaurants, shops, taxis etc), welcoming clients on site, catering if required, day to day operations, stocks.

2.

ELB Construction–Rivonia (retrenched)

Payroll Administrator July 2014 to 11 March 2016

Payroll, HR (working according to clients’/ site labour agreements (Eskom – Kusile) and Mibfa/metal industries), uFiling, office administration, employee benefits.

3.

Crowie Group–Rivonia (3 month limited duration contract)

Payroll Administrator March 2014 to May 2014

Payroll, HR (working according to clients’/ site labour agreements (Eskom – Kusile) and Seifsa), office administration, employee benefits.

4.

PBC Civils taken over by Rutherford Enza Civils –Rivonia (both Co’s liquidated)

Payroll Administrator June 2009 to February 2014

Payroll, HR (working according to clients’/ site labour agreements (Eskom – Medupi, Kusile, GrooteGeluk) and Seifsa), buying/purchasing, orders, invoicing, office administration, employee benefits, fleet management, reception.

5.

Glenrand MIB – Randburg (after 10 years, resigned to go overseas)

Personal Assistant October 1998 – September 2008

Glenrand MIB Ltd – Nov 2005 to Sept 2008 – PA to the Senior Management of 5 Divisions: Technical, Underwriting, HR, Africa (division and countries) and Compliance

Full PA function and support service – from diary management to board reports etc.

Glenrand MIB Ltd – Feb 2002 to Oct 2005 – PA to CIO, Div Dir Africa, Chairman Makgulong, branches and support staff

Full PA function and support service – from diary management to board reports etc.

Glenrand MIB Ltd – originally started as PA to a Board Director (M Hutton) – Oct 98 to Jan 2002. Full PA function and support service – from diary management to board reports etc.

6.

Bartec Barlian Technik SA (Pty) Ltd (resigned to move into corporate)

PA to MD – November 1997 to September 1998

(Engineering company – heat, temperature control & measurement, explosion protection etc)

Personal assistant position including all secretarial duties, arrangements, bookings, weekly sales figures, leave planning, working with confidential information.

7.

Fedics Food Services (resigned to advance personal career)

Secretary September 1995 to November 1997

Fedics Food Services – Healthcare & Education division – Sept 95 to Nov 97 – Operations Sec/Asst

Part of a team, assisting 2 senior managers and 30 middle managers. Team objectives: to manage and control service standards and food quality in 30 contracts; improvement and effectiveness of work flows at delivery level; adhering to budgets, communication policies and/or relevant issues to middle managers. Full secretarial, administrative and assistant function including organising conferences/functions, general typing, checking general ledger, client/manager relations.

Fedics Food Services – Purchasing division – Feb 95 to Aug 95 – Purchasing secretary (much as listed directly above, with lots of exposure to buying principles, discounts etc)

8.

Proash Credit Corporation (resigned to move to a bigger, stable company)

Legal Secretary/Collections February 1989 to September 1994

Typing of legal and other documentation, extensive client liaison, credit controlling, dealing with debtors, account queries, statement recons. Made own decisions and permitted to sign legal documentation.

9.

Association of Marketers (resigned to work closer to home)

Secretary February 1988 to January 1989

Typing of general correspondence, agendas, minutes. Client liaison, arranging functions, specifically advertising awards and judging thereof (Loeries, Buscas etc)

Personal Skills

KEY SKILLS AND COMPETENCIES

Professional

Confidential

Communication at all levels

Superb customer service

Responsible

Accountable

Involved & Altruistic

Executive level Personal Assistant

Payroll administration (average R3mil pm) (including employee benefits)

Buying (construction industry)

Fleet management (petrol cards, recording km’s, registration renewals)

Full secretarial / administrative / assistant function

Meeting divisional and organisational goals ito monthly budgets eg. Checking monthly general ledger and correcting if necessary

Improvement of client, employer and colleagues’ relationships through excellent interpersonal relationships and communication skills, ultimately improving company effectiveness and profitability

Team/divisional support

Personal Details

QUALIFICATIONS/CERTIFICATES/MEMBERSHIPS

40 Somerset Place

Cnr 2nd & Malibongwe

Northwold, Randburg

ID: 681**********

VIP Classic, BuildSmart Payroll, Pastel Evolution Ordering & invoicing, Pastel Payroll Evolution, Office Professional’s MBA, HTML, MS FrontPage, MS Word, WP6.1, WP5.1, Team Unity programme, Professional Approach workshop, Diet Manual Training, AvroySchlain, DIY Divas, (and a shooting certificate to boot!) Have also worked on Absalom, Internet, PaintShop, Outlook, MS Powerpoint, MS Excel, Wordstar, Sun System, Sales Tracker, Winfax Pro.

Member of OPSA (Office Professionals of South Africa)

REFERENCES

Age 51, clean drivers license, reliable transport

Interests: Entertaining, reading, art, home décor

Hard copies available from:

Fiona Hinitt – HR/IR Manager ELB Construction (079*******)

Wendy Naisby – ex CIO Glenrand MIB Ltd (now in UK @ Moet)

Gerry Abrahamse – ex Glenrand Head of Africa Division

Also available from:

Liz Bellmann (Owner 343 @ The Sea) 084******* adhqr4@r.postjobfree.com

Malcolm Hutton (ex Board member Glenrand MIB) 082*******

Mike Goodman (ex Purchasing Mgr - Fedics Food Services) adhqr4@r.postjobfree.com

Lizette Durig (ex colleague, now IT Mgr Tsogo Sun 082*******) adhqr4@r.postjobfree.com

Dr Dudu Kunene (ex Glenrand MIB, Kunene Bros Holdings) adhqr4@r.postjobfree.com

Andrew St Clair-Laing (ex Fedics Food Services)

Keith B Hume – Proash Credit Corporation (Owner/Director)

Contact this candidate