Executive Assistant Manager

senior executive assistant with ** year’s experience

Qualifications Profile

Seasoned professional with exceptional written and verbal communication, planning and organizational skills to provide executive-level support. Can work on Salesforce CRM systems.

Though by the virtue of my education I am a Fashion Designer, I evolved myself as an Executive Assistant. I thoroughly understand that this profile requires to work like a shadow of the reporting manager and handling of highly confidential information efficiently. Managing appointments as per the calendar, flawless travel arrangements, background work of compiling & analyzing data and handling mails are few of the important aspects of this job. I am open to learning at all stages to improve my work. I moved to Virginia, USA in 2018 and now I am a lawful permanent resident of USA. I believe maturity, adaptability, confidentiality, and honest communication is required to become an efficient EA.

Social Network Profile

https://www.linkedin.com/in/surya-patil-758a7915

Professional Experience

CohnReznick LLP Tysons Corner-VA

Executive Assistant -Government Contracting Partners 2020 January – 2020 September

Unanet- Create expense report

CXP-Working extensively on Client Experience Platform: Create Opportunity, Create Contact, Create Lead, monitoring approvals, Updating Matter numbers as instructed

Creating and Formatting Proposals & PPT presentations

Creating and Formatting Engagement letters

Complete Understanding of GovCon Consulting EL and NDA norms

Lunch & Learn Events- Trained on Attend.com and sharing the registered list timely, overlooking arrangements and printouts, Ensuring Tags are printed a day as per the attendee list, Post the event Check in all the attendees in Attend.com, sharing evaluations sheets & other documents for CPE hours

Share folder- Creating folders and moving the important files to Prospecting Binder in Caseware

Trained on PS/Ship for sending Fedex-USA post

Actively involved in sending out 1099s

Trained in creating consulting binders in internal portals and using Network lookup Tool

Constantly keeping track of Calendar, fixing/reconfirming client meetings when required

Partner Information and Miscellaneous tasks including travel tickets and booking hotel

Registering for different Conferences and renewing the subscriptions as required

Working on Invoices: Proof Reading, checking calculations and then sending the invoices out to clients and maintaining the record

Generating AR Ageing and WIP reports and Tracking Time sheet approver reports

Working in Microsoft teams, adapting to new technologies of conference calls

S.R. Batliboi &Co. LLP Member Firm EY India Gurugram- Haryana, India

Executive Assistant to National IIC Assurance Leader 2014–2018

Provided complete admin assistance and business support to Audit partner /India Assurance Leader

Worked on internal processes like GFIS, engagement management system

Complete international travel including visa and complex itinerary, forex management

Maintained timesheets and client database

Efficient and accurate management of an active calendar and travel schedule

Logistics planning for on and offsite meetings with internal and external stakeholders

Prepared documents, presentations and other materials

Maintained and tracked files, ensuring a high degree of confidentiality

Arranged travel and processed expense reports

Acted like a GATEKEEPER -Wrote first drafts of proposals, emails, letters etc. for the Partner as required.

Notable Achievement

2018 S.R. Batliboi & Co.LLP HR

oKUDOS AWARDED as a part of the Employee Recognition Program

Oracle India Gurugram- Haryana, India

Executive Assistant to VP Alliances & Channels 2013-2014

●Provided complete admin assistance to the Vice President for smooth working

●Extended business support –compiled & analyzed data and created presentations on company templates

●Ensure busy travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.

●Calendar Management - Scheduled meetings (internal & external)

●Booked conf. rooms/ venues for meetings.

●Filed Expense Claim as per the company policy

●Approved expense claims and employee leaves on behalf of the manager

●Processed invoices and other docs for timely payment to the supplier for non-catalogue category of POs

●Handled New Team Members Joining arrangements

CS Direkt Events & Exhibitions Gurugram- Haryana, India

Support Manager to CEO 2012-2013

Provided complete administrative support to the CEO of CS Direkt Events and Exhibitions

Ensured level best that the CEO attends all Relevant Conferences & Business Forum in every quarter

Kept a track of Business Events in the industry & securing advise for the same

Complete Artist Management- Database Management, Adding New Profiles

Coordinated all travel and stay bookings for the CEO

Procured Reports from all Business Heads, collation and analysis of Report every Monday

KPMG India Gurugram- Haryana, India

Senior Secretary 2011-2012

Provided complete admin support to the Partner, KPMG.

Created initial PPT for the client presentation from the data on excel

Filed Expense Reports of Partner

Approved PO and expense reports with Partner’s consent whenever required

Filed of records / Printouts / Scanning / Faxes/ Stationary requirement / Courier / Biz-Access cards

Assisted team for any international travel/ compiled visa papers/arranged forex and travel insurance

Raised PO’s for travel/Visa/other admin expenses on Oracle based software.

PEPSI Foods India Private Limited Gurugram- Haryana, India

Executive Assistant to VP Sales 2010-2011

Assisted VP Sales and his reporting Senior Directors, worked in a large, highly matrixed organization

Uploaded Bottled water sales figures on the sales portal of the company every quarter

Maintained their Calendars and appointments for smooth flow of work

Independently performed a wide range of confidential administrative and executive support duties

Made all travel arrangements along with hotel booking and cabs for all sectors

Timely submission of expense reports to Finance for reimbursements

Handled Imprest account for staff welfare

Team Offsite, Event planning and complex meeting coordination

Collaborated with other executive assistants in a team environment

WNS Global Services Gurugram- Haryana, India

Travel Executive 2009-2010

Independently handled international travel requirements of the employees - including arranging their papers, coordinating with the embassies, tickets, travel insurance and hotel reservations in different countries

Arranged business visas of the following countries: USA, UK, Sri Lanka, Philippines, Ireland, Romania, Italy, Switzerland, Dubai (UAE), France, and Netherlands

Securing domestic air tickets for the employees

Addressed the freshly joined employees and introduce them to our company- Induction Classes

Earlier Career

Nirvana Arts & Outfits Delhi, India

Co-Owner &Lead Fashion Designer 1994-2009

The company specialized in Hand Painted Silk Fabric and Garments

Learnt about various aspects of Business in this self-employment venture

Headed a team of 35 –members to create a fashion trend

Improved the collection targets, service level and retention rate of the customers.

Richa & Co. Delhi, India

Fashion Co-Ordinator 1990-1994

Headed the Sampling Department of Knitwear division.

Responsible for designing, coordinating between all the departments like cutting, stitching, finishing, and packaging to get the sample garments ready for the Clients approval.

Getting sample approved and placing production orders

Education and Credentials

Bachelor of Arts (Economics & Mathematics), University of Delhi Delhi, India

2 Yr. Diploma in Fashion Designing, 1990

SWIFT from NIIT Delhi, 1997

1 Yr. Diploma in Multimedia & 3D Animation, 1998

Contact this candidate