Administrative Assistant

Cecilia(Cookie) Franklin

Timekeeper/Administrative Assistant

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(409) 665 - 5008

CANDIDATE SUMMARY

Experienced Administrative Assistant (Payroll Specialist/Timekeeper) with over 10 years of experience. Has worked in the oil and gas industry for companies such as, Valero, Citgo and Apache. Has a valid TWIC card. Experience in procurement, tracking and expediting, generating purchase orders, performing authority (P.A.), and working with limited supervision. Proficient in MS Office, Ariba and Outlook. Her daily responsibilities include but are not limited to: Assist with the allocation and processing of contractor hours working on – site, Data entry, Allocate time for contractors assigned, Work with vendor timekeepers, Enter hours into payroll system, Prepare paperwork, Office duties, Pull permits from client for scope of work. EDUCATION AND TRAINING

• Pic's and Hollier Timekeeping System

• TRACK Software 6.2v

• Citrix Timekeeping System

• Microsoft 2013

• Computer & Network Administration –In Process

• Remington College

• Basic Plus (12/2/19)

• TWIC Card 10/2019

• C.o.W. Trained (Performing Authority)

• OSHA 10 OSHA 30

• (40)hr. Hazwhopper

SKILLS /QUALIFICATIONS

Timekeeping: Pic's, HOLLIER, ACORN,TRACK 6.2v, Citrix, Peachtree, ARIBA, Siemens, Microsoft Products: (2013) Excel, Word, PowerPoint, Outlook, SAP, Internet, Bizagi, Sage Timesheets PROFESSIONAL EXPERIENCE

Airswift Recruiting & Staffing June 2019 – Present

• Coordinate project closing. Maintain spreadsheets, send emails, gather forms, compile submissions for Manager’s review.

• Project documentation archive-verify files vs checklist and move folders from archive projects folder to archive projects folder at time of close, then move older files from L: drive to R: drive.

• Prepare onboarding binders for new project engineers. Maintain the project onboarding folders. Request requisition access for new employees (network account, email, PRS, etc.). Verify requisition against headcount for contractor employees.

• Verify HESS documentation in projects approved 2015-current. (We have an HESS audit at La Porte, Tx. Site this year.)

• File originals REAs and approved AFEs. Track REA submissions and processing status.

• Review invoices for accuracy and ensure that no timesheets are submitted incorrectly/multiple times.

• Track and report monthly project spending, projections, monthly schedules, ensure PRS text updates were made, ensure spending amounts match monthly spending submissions, indicate PROVARs as needed.

• Prepare all FCO documentation.

• Scan and file all construction documentation.

• Update phone listing for all capital employees and keep confidential.

• Assemble meeting materials for capital meetings.

• Tally up total for MH and cost per PO, ID amount for all contractors timesheets with large POs.,

(expended/remaining, and verify vs contractor submittals, and change orders).

• Coordinate construction coverage, identify issues in coverage and publish weekly schedule for all capital personnel.

• Preform all other duties assigned by Manager.

VALERO HOUSTON REFINERY Mar 2019 – June 2019

Track Timekeeping Administrator

• Assist with the allocation and processing of contractor hours working on – site, for work related to major projects.

• Proficient working knowledge of TRACK 6.2v.

• Allocate time for contractors assigned.

• Ensure that labor and equipment spreadsheets are correctly formatted for uploading.

• Work with vendor timekeepers to get labor and equipment time reconciled.

• Communicate with TRACK Supervisor on pending issues.

• Support Valero timekeepers where back – up is needed.

• Work in conjunction with vendor timekeepers and Valero project management staff to ensure correct cost allocation.

• Maintain confidential and time sensitive information.

• Assist with per – diem process as well as all other timekeeping duties assigned. STARCON INTERNATIONAL (BAYTOWN/FREEPORT/LAPORTE TEXAS/GALLUP, NM) May 2016 – Present Timekeeper/Project Timekeeper

• Prepare and distribute all project manpower reports (i.e.) Daily Force Reports.

• Responsible for daily balancing of timesheets by comparison to Client Gate System.

• Research and resolve any discrepancies with Project Manager/Foreman’s.

• Daily posting and accurate balancing of all hours in the designated payroll system.

• Ensures that managers/supervisors properly submit accurate timekeeping data.

• Run accurate payroll reports for final balancing to submit to Client.

• Enter billing information into Client billing system for reimbursement.

• Assist Payroll Department with resolution of any payroll issues.

• Check authenticity of documents presented by new hires for per – diem purposes.

• Maintain employee absentee file in designated payroll system.

• Obtain necessary approvals associated with site payroll issues.

• Maintain site personnel and payroll files in accordance with HR procedures.

• Capable of meeting deadlines.

• Ability to work with a team, as well as work individually with limited supervision.

• All other duties assigned by supervision.

KBR CONSTRUCTION May 2015 – Aug 2015

Payroll Specialist (Project Timekeeper) (NCCER Proctor) Borger Texas Lone Star Project

• Ability to key (data entry) multiple time sheets for day/night shift.

• Balancing time sheets for day/night shift in timely manner.

• Proficient in Pic's and Hollier Timekeeping systems.

• Issue employee paychecks and other sensitive material.

• Submit pay inquiries for discrepancies on paychecks.

• Capture time through L7 and run daily reports.

• Trouble shoots time keeping errors.

• Process termination/R.O.F.'s.

• Input time sheet changes for Supervision.

• Issue Early Out/Late slips to employees/assist with turnstile issues.

• Ability to work with limited and/or no supervision

• Maintained personnel files on active employees seeking certification.

• Assist employees signing up for CMEF

• Certified test Proctor for NCCER

• Verify certification through NCCER database and State of Texas database.

• Possessor of all Electrical/Instrumentation Certification Manuals needed for study. KBR CONTRACTORS 2012 – 2015

Administrative Clerk/Proctor/Payroll (Deer Park, Borger TX) Agrium Plant

• Keep accurate database of all team members who were NCCER certified.

• Frequently check NCCER web-site for any changes in certification.

• Proctor exams for Electricians and Instrumentation team members.

• Gather daily sign-in sheets and timesheets from various areas in the field.

• Retrieve gate logs from client system to verify hours.

• Enter hours into payroll system (Hollier) for balance.

• Complete balancing process until accurate.

• Organize paychecks according to Forman’s and distribute.

• Set-up direct deposit and pay cards for team members.

• All other duties assigned by supervisor.

APACHE PAINT CONTRACTORS (TEXAS CITY. TX) BP TEXAS CITY/MARATHON PLANT 2012 – 2012 Permit Clerk

• Prepare paperwork to submit to client for scope of work.

• Pull permits from client for scope of work.

• Gain working relationship with Job Representative.

• Assure that all team members sign-in correctly.

• Subtract time in 30 minutes increments for tardiness.

• Ensure all safety paperwork is accurate and submitted to Job Representative.

• Any other clerical duties assigned by Supervisor. WILLBROS CONSTRUCTION PIPELINE (CROCKET/MT. PLEASANT, TX.) PIPELINE CONSTRUCTION2008 – 2011 Timekeeper/Procurement

• Assign team members to appropriate timesheets and sign-in sheets.

• Enter all hours, vacation, and time off request into excel based spreadsheet.

• Subtract time in 30 minutes increments for tardiness.

• Accurately balance of timesheets.

• Send batch file to accounting department for process.

• Cecilia Franklin Continuation Sheet

• Verify hours are accurate from Foreman.

• Daily Force Report distributed to client.

• Distribute team members pay checks in a timely manner.

• Enter invoices into JD Edwards System to generate P.O. number.

• Upload all invoices into SharePoint to be paid by accounting department. CERTIFIED SAFETY CONTRACTORS (CORPUS CHRISTI, TX) CITGO, REFINERY 2007 - 2008 Timekeeper/Payroll

• Establish positive relation with Project Manager.

• Assign team members to various timesheets and sign-in sheets.

• Enter all hours, vacation, PTO hours into Peachtree Payroll System.

• Retrieve gate-logs from client system to ensure hours being entered correctly.

• Subtract time in 30 minutes increments for tardiness.

• Balance timesheets before entering into client billing system.

• Set-up direct deposit and pay cards for team members.

• Distribute team members pay checks in a timely manner.

• Verify driver’s license and home address for per-diem purposes.

• All other administrative duties assigned.

TEXAS DEPARTMENT OF CRIMINAL JUSTICE (ROSHARON, TX) 1999 – 2006 Correctional Officer/Administrative

• Security of confined offenders, obtain accurate count of offenders,

• Escort offenders to various locations outside of physical unit.

• Ensure all shift paperwork was completed and done in a timely manner.

• Any other administrative duties assigned by Shift Lieutenant.

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