Earindil Perkes

Executive Assistant & Project Coordinator

adhngr@r.postjobfree.com • 415-***-****

Callaway, MD 20620

Summary

Dedicated, passionate, professional offering experience in operations administration, account management, and client experience for quality organizations delivering impactful results. Skilled at: defining objectives, delegating tasks, and motivating team members to achieve predetermined goals. Proficient at: project coordination, resource allocation, and vendor contracts. Excel at: time management, organization, prioritization, and communication with colleagues and clients. A leader consistently rewarded with expanded levels of responsibility due to a track record of performance and success.

Areas of Expertise

Business Development

Corporate Communication

Scheduling & Calendar

Report Generation

Reception Duties

Event Planning

Business Technology

Staff Training & Mentorship

Financial Administration

Program Development

Process Improvement

Regulatory Compliance

Procurement & Purchasing

QuickBooks

Teamwork & Collaboration

Attention to Detail

Active Listening & Proofreading

Database Management

Complex Problem Solving

Planning & Logistics

MS Office Suite

Professional Experience

Scandinavian Designs, Petaluma, CA 2015 – 2020

Executive Assistant

Delivered exemplary administrative support to c-suite executives including: President, Vice Presidents, Directors, and Regional General Managers. Orchestrated calendars, directed communication, and facilitated business development with external partners.

●Oversaw email and correspondence on behalf of the President and Vice Presidents.

●Crafted companywide communications, generated policy documents, and populated monthly reports.

●Reviewed vendor contracts, maintained insurance compliances, and followed confidentiality protocols for sensitive information.

●Coordinated domestic and international travel arrangements.

●Processed expense reports verifying amounts and reimbursing expenditures.

●Maintained and updated companywide store lists, phone numbers, and employee contact information.

●Handled reception duties, answering phones, ascertaining requests, and directing calls.

●Executed light accounting duties balancing accounts and reconciling corporate credit cards.

●Guided facility maintenance, repairs, and other maintenance issues.

●Liaised with the Manager of the Buying Department to re-draft the vendor agreement, compliance forms, and associated documents.

●Updated the service provider contract incorporating new terms and presenting to vendors for signature.

●Converted store construction plans to a .pdf to allow for transparency and oversight with stakeholders.

●Trained, coached, and mentored administrators at the store level in service provider selection, contract execution, and compliance documents subsequently submitted to headquarters for recordkeeping.

Restoration Hardware, Corte Madera, CA 2013 – 2014

Office Manager

Offered exceptional service guiding office administration for the Gallery Development Team, comprised of more than 30 team members at any given time. Contributed to onboarding, training, and mentoring of new team members. Additionally, generated policy and procedures documents subsequently adopted by corporate as standard templates.

●Initiated Requests for Proposals (RFQs), oversaw contracts, and managed master purchase agreements for vendors and service providers in an array of fields.

●Assisted with A/P and A/R on behalf of the company

●Communicated with the Facilities and IT Departments to ensure the office was fully operational.

●Monitored inventory, ordered supplies, and managed purchasing within the defined budget.

●Contributed to the layout of the new office by suggesting floor plans that promoted productivity,

●Commended by management as a key contributor to the office move from one location to the other.

●Verified and remitted payment for vendor invoices.

●Created dynamic and engaging presentations utilized in meetings.

COBRA-Puma Golf, Carlsbad, CA 2010 – 2013

Office Manager

Presided over office operations in support of the CPG Division. Directed operations for more than 40 team members, defining objectives, delegating tasks, and motivating colleagues to perform. Commended for ability to multi-task, prioritize, and organize daily work.

●Drafted and updated Standard Operating Procedures.

●Crafted the internal policies and procedures manual.

●Administered the controlled fixed asset tagging and auditing processes.

●Assessed and approved purchase orders and invoices.

●Engaged with vendors, negotiated contracts, and reviewed performance ensuring internal standards were met.

●Liaised with the Controller regarding budget development, reporting, and analysis.

●Maintained office equipment, scheduled repairs, and ensured proper inventory on hand.

●Implemented filing systems that enhanced overall transparency.

●Recognized as a vital team member after the merger between Puma North America and Cobra Golf. Retained as the fourth employee for the new division focused on building a high caliber team of performers.

●Contributed to the screening, selection, on-boarding and training of colleagues joining the new division.

●Recorded minutes for weekly transition meetings post-merger, notated action items, and distributed reports to other stakeholders outlining business objectives.

●Referred to as the “right hand” person for the Project Manager overseeing the transition to the new division.

●Procured office machines, purchased office supplies, and set-up vendor services for the new office.

●Received a promotion to Office Manager in 2010 after initially onboarded as Project Coordinator and Executive Assistant by demonstrating proficiency for leadership and accountability.

Additional Experience

Office Assistant, The Boeing Company, Everett, WA, 2008 - 2009

Customer Relations Specialist, The Boeing Company, Everett, WA, 2006 – 2008

Project Coordinator (Full-Time & Internship), Novell, Inc., Provo, UT, 2001 - 2004

Education

7 Semesters Completed GPA: 3.8

Stevens-Henager Business College, Ogden, UT

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