Document Control Office
Resume:
ABDUL JAVAR SOLAIMAN
Document Controller
Profile
Experienced Document Controller with a demonstrated history of working in the construction industry. Skilled in Aconex, Construction, Management, Contract Management and
exclusive EDMS software applications. Understanding of the flow and sequence of processing Design, Shop Drawings, RFIs, Pre-Qualification, Method Statements, Material Submittals, Field Inspection Requests, As-built drawings and Operation Maintenance Manuals and etc.
Education
BS in Commerce major in Business
Entrepreneurship, Capitol University
Cagayan de Oro City, Philippines 2001 April - 2008 March Employment History
Document Controller, Arabtec Construction LLC
(http://www.arabtecuae.com)
Dubai, UAE 2012 September - Present
• Checked accuracy and completeness of documents to identify deficiencies and recommend corrective
actions.
• Established and managed document distribution matrix and document control register.
• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Created project control documentation to support needs of important projects.
• Coordinated document exchange between departments, contractors, suppliers and customers.
• Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
• Provided support for document controls and worked with contract documents.
• Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
• Monitored due dates and deadlines and worked to submit all documents on time or early.
INFO
ADDRESS
Abu Dhabi, Unite Arab Emirates (UAE)
PHONE
*****.******@*****.***
BIRTH DATE
02 October 1984
NATIONALITY
Philippines
DRIVING LICENSE
UAE License nos. 3865114
LANGUAGES
ENGLISH
ARABIC
TAGALOG
SKILLS
ACONEX
ORACLE PROGRAM
VISUAL BYBLOS CYBERSPACE
MS OFFICE
DIGITAL FILE MANAGEMENT
FILING DATA AND ARCHIVING
VERBAL & WRITTEN COMMUNICATION
• Carefully reviewed all documents and reports for completeness and accuracy.
• Managed technical documentation flow of engineering, project management and construction activities.
• Reviewed document management protocols and user
activities against internal records policies and
document management standards.
• Managed file archival and information retrievals.
• Communicated with clients to review contracts, answer questions and determine special circumstances.
• Collaborated across departments and levels of management to gain consensus on procedural documentation.
• Built and updated diverse documents, charts, tables and mail merges using various programs.
• Maintained document control system including work instructions, procedures and associated databases.
• Contributed to design and implementation of overall corporate documentation standards, numbering
conventions and templates.
• Managed training courses, setup and maintenance for document control systems.
• Transmitted documents, organized revisions and tracked changes.
• Released and updated drawings and specifications.
• Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
• Manipulated and converted documents to meet needs of individual personnel or projects.
• Preparation of organized weekly, monthly and other required technical reports.
Projects Assigned:
Zayed National Museum (currently)
DXB Airport Terminal-2
Arabtec Head Office
Tiara Hotel Palm Jumeirah
Dubai South Mall (expo-2020)
Fairmont Hotel (AUH)
Al Barsha Hotel (DXB)
Al Ain Hospital
Burl Khalifa - Legal Claims
ADCOP accommodation project (Fujairah)
Media City Hotel (Grand Plaza Movenpick Media City) 45 WPM TYPING SPEED
DOCUMENT COVERSION
RECORD KEEPING
MAIL DISTRIBUTION
TECHNICAL & QUALITY SUPPORT
CITY AND NON-CITY DRIVING
ELECTRONIC DOCUMENT
MANAGEMENT SYSTEM (EDMS)
Admin/Secretary, Shibh Al-Jazira Contracting
Co. Ltd. (http://www.sajco.com)
Riyadh, KSA 2009 May - 2011 July
Admin:
• In-charge of fling records and necessary
documents of the office.
• Making reports, Letters and Important
documents in the workshop.
• Prepare and Printing of daily time records.
• Preparing Payroll / Timecard of employees
• Computing employee work hours and overtime to
be forwarded to head office.
• Coordinating with Transport Division, Equipment
Department, and Warehouse, Purchasing section, IT
section and Head Office.
• Coordinating with Foreman, Supervisor, and to all in- charge of workshop different sections.
• Responsible for monitoring all office properties and Equipment Catalogue.
Work Request:
• Opening Equipment work order using ORACLE PROGRAM
• Software application system.
• Encode the purchase order of different spare parts.
• Issuing withdrawal receipt of different spare parts and other items to be forwarded to warehouse.
• Prepare and Filling of outside Job request. In house Job Order Request, Refill fuel and Gate Pass.
• Equipment Report:
• Making report for equipment modification.
• Making report for equipment change engine.
• Making report for transfer of spare parts from
equipment to another equipment.
• Making report for defective items or mistake spare parts to be returned to warehouse.
• Making report for accident equipment.
• Making report for equipment repair cost.
Assistant Secretary, Lanao Provincial Capitol
Marawi City, Philippines 2006 November - 2009 February
• Enhanced projects with efficient schedules, coordinated related documents and organized resources to support unique demands.
• Communicated with customers via phone and
email to confirm deliveries and respond to
inquiries.
• Prepared and distributed team-based
communications to foster collaboration and enhance team morale.
• Created and updated physical records and digital files to maintain current, accurate and compliant
documentation.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
• Produced highly accurate internal and external
letters and memoranda.
• Drafted professional memos, letters and marketing copy to support business objectives and growth.
• Provided clerical support to company employees by copying, faxing and filing documents.
• Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
• Received and routed business correspondence to
correct departments and staff members.
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