Personal Assistant Executive

Olga Okean

Dubai, United Arab Emirates

Email: adhmr5@r.postjobfree.com Mobile no: +971-**-***-****

LinkedIn: www.linkedin.com/in/olga-okean

OBJECTIVES

I am friendly, proactive team player with professional attitude, high level of attention to details and time management. I would be happy to join company with fast-placed environment for position of Office Manager, Personal Assistant or HR specialist. EXPERIENCE

Executive Assistant, Administrator

CBD Facility Management Services LLC

April 2019 – present

Dubai, UAE

Reporting to the General Manager

Recommendations will be providing upon

request

- Providing administrative support to the staff and resolving different situation between customers and staff

- Preparing daily and monthly reports: sales, expenses, municipality taxes

- First point of dealing with all suppliers, teams (Sales, Marketing and Finance) and VIPs for providing the highest level of services

- Receiving admin’s and GM’s emails, providing correspondence between GM and senders

- Providing information in-person and via phone/email about company product, arranging meetings for manages of the departments (Sales, Marketing and Finance)

- Ordering office supplies and keeping inventory of stock for all branches

- Updating calendar and schedule for the meetings room for GM and managers

- Processing & renewing visas and personal medical insurances; providing welcoming program for the new employees

- Keep updating records of the expenses; monthly Banks and Petty Cash Reconciliation

- Processing payments of monthly bills for DEWA, Internet Office Manager, Personal Assistant, HR

PSeven Electronics LLC & Group of

companies

November 2017 – April 2019

Dubai, UAE

Acquired skills:

A: managing office relocation;

B: supervision of 15 employees

Reporting to the Managing Director

- Annual renewals of the legal company documents (Trade licenses; insurances: Third Party liability, workmen compensation)

- Upkeep of all employees files

- Monthly bill payments

- Prepare monthly reports: payments, attendance, bonuses

- Liaise with PRO: arranging labour visas and labour contract renewals; medical insurance applications, renewals, cancellations; EID and passport stampings for new employees. Dealing with JAFZA portal: new visas processing and renewals, providing online payments, managing cancelations, changing contracts; temporary access card processing and renewals

- Prepare job offers and personal agreements between new employee and company; warning, termination, NOC letters, provide employee final settlement letters, gratuity, employee reference certificates

- Prepare Dubai Chamber related requests (COO)

- Provide renewals of license and insurance the for company vehicles (16 cars)

- Managing company and employee expenses by petty cash

- Preparing examples of the company marketing materials (brochures, business cards)

- Controlling all incoming and outgoing documents: DHL, JAFZA, personal delivery

- Provide company recruiting: job adds posting (LinkedIn, Indeed), provide first round of interviews

- Prepare employees vacation plan, annual tickets booking calendar

- Prepare and control of the Managing Director annual travel plane with tickets & hotel booking

Cabin crew

Ukraine International Airlines

July 2016 – March 2017

Kyiv, Ukraine

Completed the first probation contract of 9th months Acquired skills: dealing with VIPs and passengers with special requirements Personal Assistant (PA)

Contact-Invest

August 2014 – July 2016

Kyiv, Ukraine

Reporting to the CEO, Marketing

Manager

- Prepare monthly real estate market analysis

- Prepare monthly consolidate sales report of the sales department

- Support sales department with all necessary documents for completing the deal

- Organize the office for business meetings with potential investors; deal with investors through phone and emails

- Schedule the meetings with CEO, making notes during meetings, preparing presentations for meetings

EDUCATION

Master’s Degree (MA) in Finance 2015 – 2017 Kyiv National University of trade and economics Ukraine Bachelor’s Degree (BA) in Finance 2012 – 2015 Kyiv National Economic University Ukraine SKILS

KEY SKILLS

Languages: English, Russian, Ukrainian

Microsoft Office: Word, Excel, PowerPoint, Outlook Dubai Trade http://www.dubaitrade.ae

Dubai Chamber http://www.dubaichamber.com

Social media (Instagram, LinkedIn)

PERSONAL SKILLS

Strong personality

Team player

Excellent customer service

Office administration & Receptionist duties

HR management

Ability to work independent and without supervision Multi-tasking

ADDITIONAL INFORMATION

Age: 27 y.o. (date of birth: 27th of January, 1993) Nationality: Ukraine

UAE driving license

Available for business trips

Single

Contact this candidate