Poornima Sawant.

Address: ***, ******* ***, ***** *******,

Bhoirwadi, Kalyan west.

Phone : 098********

E-mail: adhmm2@r.postjobfree.com

CAREER OBJECTIVE

To pursue a dynamic, innovative and challenging career in Department and play a vital role by contributing to the overall success and growth the organization.

KEY STRENGTHS

1Ability to assimilate and implement new ideas quickly and effectively.

2Ability to work under tremendous pressures.

3Effective communicator in teams

WORK HISTORY

1Worked as Executive Assistant to Director sales and marketing, Fine zeelandia pvt ltd Oct 2018 April 2019

2Worked as manager - Executive assistant to legal head and general counsel, IDFC Bank Feb'16 to Nov'16

EA RELATED WORK

Manage multiple calendars

Coordinate with department HOD’s for Monthly review meeting

Acting as one point contact for the team.

Boarding meeting arrangements

taking care of necessary arrangements for meeting like lunch, snacks and coffee/tea arrangements

boarding meeting agenda and presentation circulation among directors and department

room booking for meeting arrangement with necessary requirements with IT support

Follow up for action points

Welcoming guest.

Handling legal bills and vendor bills payments

Legal empanelment and kyc for the same

Handling video and audio conference

Handling travel arrangements both domestic and international travel

Joining formalities and necessary arrangement

Internal and external meeting arrangements

Helping team in PowerPoint presentations

Department File management.

Stationery arrangements and track for the same.

Taking care of claims and reimbursements.

Making PowerPoint presentations

MIS reports

Working on HR data in advanced excel

Admin activities as when required

HR RELATED WORK

Handling HR related work for legal and audit (joining &exit formalities)

Preparing offer, appointment letter, appraisal, promotion, increment, service certificate, relieving letter,

Payroll, mis and attendance

Full & Final Settlement of Employees

Employee Background Verification.

Coordination with HR for performance appraisal program

To coordinate all logistical and other requirements for special projects

Taking care leave and attendance

Mis reports

Asset management and documents file for the same.

Induction programme

3Worked as Executive Assistant to Chief Compliance office, India Infoline Limited Dec’13 to Dec'15.

EA RELATED work

Managing calendar

Arranging & coordinating for Internal and external meetings

Taking care of expenses, claims & Reimbursement

Taking care of travel, visa and stay arrangements

Video and audio conferencing arrangements

Preparing agendas for the meeting

Follow up for the action points

Drafting letters

Checking emails screening calls

Board Meeting arrangements

Acting as temp secretary for directors when there secretaries on leave

taking care of necessary arrangements for meeting like lunch, snacks and coffee/tea arrangements

boarding meeting agenda and presentation circulation among directors and department

room booking for meeting arrangement with necessary requirements with IT support

Follow up for action points

Welcoming guest.

Minutes of the meeting

HR related work

Maintaining file data base and keeping track for the same

Payroll mis and attendance

Taking care of department performance appraisal program

Taking care of joining formalities and necessary arrangements for the new joinee

Taking care exit formalities.

Admin related

Stationery management for Legal, Compliance and secretarial department

Board of directors sitting fees approval and payment process

Taking care of vendor bills, approval and payment process

Coordinating for board meetings

Keeping track of Inward documents

Checking Attendance and approval for leaves

Maintaining Department petty cash and accounts for the same

Taking care of bank related work

Checking SEBI, RBI, IRDA for circulars and inform the same to cco and circulate among dept.

4Worked as Executive Assistant to Directors, DBOI global services Pvt Ltd Nov12-Nov-13

Manage and maintain complex calendars, schedules and appointments as per the priority.

Manage and coordinate all travel arrangements, including itineraries, transfers, hotel accommodations, car services, access passes, office and other technical requirements and logistical coordination around the globe during the course of their business travel.

Arranging and coordinating for meetings and events that of the manager and the team including arranging conference calls, video conferences, site briefings, coffee & connect sessions across multiple time zones and locations.

To coordinate all logistical and other requirements for special projects.

Receive and interact with incoming visitors and facilitate all their requirements, e.g. access pass, temporary office and equipment requested, hotel accommodations,

appointments, meetings, town halls, ground transfers, etc., during their visit to the service center.

Handling all confidential matters with the highest discretion and diplomacy.

Screen, review, accept all incoming documents for the manager and the team, determine their importance and correctness and forward the same to the person responsible for its review/approval. This also includes sending out the documents to the next level of approval/process.

Maintaining contacts diaries

Taking care of expenses, claims & Reimbursement

Collaborate with the other EAs and ensure we work together as a team

Coordinating with Communication team for coffee n connect sessions

Organizing & coordinating with facilities for workshop arrangements

Organize team get-together.

5Worked as Personal Assistant, Admin cum HR, Suddha engineering PVT Ltd june06- June 12

PA Related work

Maintaining Employee records

Giving reminder to director regarding day to day appointments and meetings.

Arranging for meetings and conferences

Maintaining contacts diaries

Fixing appointments as per schedule

Taking care of travel arrangements and stay arrangements.

Coordination with all the departments

Preparing agenda for meetings

Daily Huddle meeting with all the HOD’s

Weekly & Monthly Meeting with all the HOD’s

Preparation of MOM for Weekly & Monthly Meeting

Follow up with all the departments as per their target dates

Coordinating daily schedules and meetings.

Office correspondence, E Mailing, Filing, Drafting of Letters.

Assisting in travel arrangements and stay arrangements.

Office documentation and maintain confidentiality of information.

HR RELATED WORK

Handling recruitment

Preliminary interview

Maintaining an efficient work environment

Preparing proposals, agreements, sales reports, and presentations.

Processes check requests, expense advances and reports, and other routine requisitions to pay bills, clear expenses and/or order supplies.

Preparation of monthly performance status reports to Senior Management.

Creating and maintaining reports in excel

Coordinating daily schedules and meetings.

Office correspondence, E Mailing, Filing, Drafting of Letters.

Assisting in travel arrangements and stay arrangements.

Office documentation and maintain confidentiality of information.

Maintaining leave records of employees

Preparing appointment letters for employees(joining formalities & exit interviews,

Preparing ID card for employees,

Preparing salary sheets

Misc work

Preparing cheques

Arranging picnic for staff, and Annual Day event,

Taking care of MIS Reports, stationery, bills & vouchers & petty cash.

Arranging picnic for staff, and Annual Day event,

Arrange weekly and monthly meetings.

Follow up and co-ordinate with site supervisors and Project co-ordinators.

Languages Known

1.Tamil : Read, Write & speak

2.English: Read, Write & Speak

3.Marathi: Speak

4.Hindi: Read & Speak

EDUCATION

1Master of Arts, Human Resources Management, University of Madras, 2005

2Bachelor of Commerce, University of Madras, 2002.

Course

Year

Perc.

Institute /Board

S.S.C

Mar 1997

55

Sri RKM Sarada Vidyalaya Girls HR Sec School, Chennai

H.S.C

Mar 1999

80

Sri RKM Sarada Vidyalaya Girls HR Sec School, Chennai

B.COM

May 2002

55

University of Madras

M.A HRM

May 2005

75

University of Madras

TECHNICAL QUALIFICATION

1Diploma in Web Modular, Athene Softech, Chennai

2Diploma in MS – Office 2000, CSC Software, Chennai

3Tally7.2 & 9

CORPORATE TRAINING

1Three months In-house training for workplace management in Work Environments at CavinKare Limited, Tamilnadu, India from December 2004 to march 2005, as part of the final year HR Project.

SEMINARS ATTENDED

1Seminar on Mind Management, August 2004, Chennai.

2National Seminar on Dynamics Change in HRM, September 2004, Chennai, India

3Seminar on Roles and Responsibilities of HR Executives, September 2004, chennai.

PERSONAL PROFILE

1.

Name

:

Poornima Sunil Sawant

2.

Date of birth

:

6th march 1982

3.

Marital status

:

Married

References

1. Vijay Ranga, director Sri suddha engineering Pvt ltd, 094********

2. Rita John, IDFC First Bank, 981-***-****

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