Executive Assistant Social Media

Location:

Posted:

November 06, 2020

Sheila Posas

Santa Maria, CA 93455

***********@*****.***

EXPERIENCE

Owner, Made w/ Love, Little Fox Threads — 2011-Present

Online business. Apply for resell license & Employee LD. Number. Search for wholesale vendors & worked with

graphic designers for designs. Photograph & list products online. Handle social media accounts & ran brand reps

to model products. Maintain website, fulfill & ship products. Build spreadsheet for tax season. Assist online

customers when needed. Other duties

Executive assistant, W.T. DuBois Construction — 2008-2009

Collect employees timesheet and process payroll into Quickbooks on a weekly basis. Process approved bonuses &

expense report. Process pay liabilities. Pull together job costing sheet when requested by project manager. Put

together marketing pack

for prospective developers/owners. Coordinate with outsource marketing for items

needed for company website. Check in new employees and setting up new hire paperwork. Send out shipments via

FedEx. Answer phone calls & maintain office supplies. Order office supplies. Matched invoices and get them

prepared for Project Managers to code & approve. Assist with internal audits. Order gifts for Property Owners.

Other duties given by supervisor.

HRIS Representative, Dollar Tree Corporation — 2007-2008

Prep and process new hire packets. Contact store managers when information is missing. Send message register

for non compliant paperwork. Input new hires & rehires into Lawson. Answer phones calls and help possible

employees with filling out new hire forms. Change employee status, update information, process terminations, etc.

Check on background & drug test results. Instruct store managers on new hire process. Other duties given.

Senior Administrative Assistant, K. Hovnanian Homes — 2004-2007

Assist Office Manager/Executive assistant and Region President. Help create binders for business plans and

information needed for executive meetings. Input data for the marketing department. Make sure overhead

invoices are correct, if any discrepancies contact vendor. Code overhead account invoices and get them approved

for payment. Call vendors and worked with accounts payable to resolve past due accounts. Keep track of monthly

expenses. Create breakdown of Costco invoices and expenses for Region President to review. Request W9 forms to

set up vendor and fill out vendor maintenance form. Help accounts payable mail out checks. Create lease

commitment schedules. Keep track of company equipments. Main contact for company copiers. Assist with

opening and closing of communities. Organize moves and returns of copiers. Supervise department as needed.

Manage office facilities. Serve as region representative for UPS, DHL, Lanier, etc. Order business cards and office

supplies as needed. Make copies, send out purchase and change orders to subcontractors. Provide backup to the

front & back receptionist. Other duties given by supervisor.

SKILLS

Word, Excel, Outlook, Internet & Social Media, 10-key and alphanumeric data entry.