Document Control Project
Resume:
JEFFERSON MACATANGAY
DOCUMENT CONTROLLER
Dubai, United Arab Emirates
PROFILE
A Document Controller with 13 years of
International experience in Large-scale
infrastructure in the Engineering and Oil and
Gas Industry. Expert in Electronic
Documentation Management System,
Information Management System, and
Project Administration. Responsible for
operating Project documentation via EDMS
and ensuring project documentation flows
between locations and departments.
KEY SKILLS
Highly organize & Thinks ahead.
Time management and planning skills.
Detailed oriented and meticulous work ethic.
Strong communication skills.
Proactive and team player.
Methodical and rigorous.
IT SKILLS
SAP
EDMS
Aconex
AutoCAD
SharePoint
Egnyte Cloud Platform
Microsoft Office Application
ACHIEVEMENTS
Successfully achieve to support the First
and Second Turn Around of Qatar Shell GTL
as a Project Document Controller with
Certificate of recognition and Excellence
CONTACT
PHONE:
Email:
**************@*****.***
Linked In:
Jefferson Macatangay
ADDITIONAL INFORMATION
Birthdate: 19-03-1983
Nationality: Filipino
U.A.E Driving License
HOBBIES
Basketball
Outdoor Activities
QUALIFICATION
Industrial Instrumentation and Process Control Technology University of Batangas, Philippines
June 2001 – Aug 2003
FIDIC International Contracts
Construction Contract or Red Book, Design-Build Contract or Yellow Book Kampala, Uganda, 21 April 2020
Certificate in Logistics in Supply Chain Management UDEMY 22nd May 2020
Certificate Diploma as Lifting Supervisor
Mirdif Security & Safety Consultants 7th May 2017
Certificate in Cargo Product Knowledge and Dangerous Goods Handling Emirates Aviation College 12th August 2009
PROFESSIONAL EXPERIENCE
LC&Partners Project Management & Engineering - Document Control Engineer U.A.E Dubai, 07 Jan 2019 – 16 Oct 2020
Project: International Specialized Hospital of Uganda Location: Lubowa, Uganda
Client: Ministry of Health of Uganda
Employer: FINASI International
Organize and maintain the filling system as per company document protocol. Monitor the information flow on the in-house collaboration tool (ProjectWise). Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation. General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.
Information Management & Archiving:
Receive and archive all electronic information and hard copies as required. Maintain project information database by ensuring all incoming and outgoing data is stored according to Aconex protocol.
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
Information Management System (IMS):
Prepare and issue formal Transmittals for all outgoing information. Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.
Monitor incoming queries (RFI's) and information on ProjectWise to ensure all actions are completed.
Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.
Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.
Project Administration:
Monitor project programme to highlight key dates and aid their successful completion.
Prepare and update reports, minutes, and other documentation as necessary. Assist team members with the relevant document management procedures. Collect and/or track other data as required by the project team Print drawings and documents as necessary.
PROFESIONAL EXPERIENCE
AZIZI Developments - Senior Document Controller
U.A.E Dubai, Nov 2016 – Jan 2019
Project: AZIZI Iris, Acacia, Liatris, AFRA 01&02 Al Furjan Location: Al Furjan, Jebel Ali Dubai, UAE
Coordinate all Project documentation in both hardcopy and softcopy, ensuring the maintenance of files represents accurate and up to date information.
Oversee receipt and distribution of documents received by transmittal from the Contractor's Document Controller for correctness and completeness ensuring alignment with Document Distribution Matrix (DDM).
Conduct distribution via EDMS to appropriate personnel to action as required in accordance with Project Management Team requirements and ensure timely follow up on open and overdue document reviews in accordance with PMT
requirements.
Support the PMT in all matters related to technical documentation and correspondence ensuring alignment and understanding on information management
requirements to meet Company's expectations at final handover and project close-out.
Check distribution for outgoing and internal transmittals, ensuring Transmittal Tracking System is accurately maintained. Ensure letters, Minutes of Meeting, Record of Conversation, Internal Memorandum and Contractor's Circulars are accurately recorded.
Control archive security, location planning and space optimization ensuring the requisite balance between onsite and offsite storage for easy access and retrieval of data and documentation is achieved.
Responsible for the Final Documentation handover process for Project ensuring data and documentation is available to all relevant parties within agreed parameters.
Distributes incoming documents electronically for review and approval in accordance with Document Distribution Matrix
(DDM) and provides weekly reports on documents received with outstanding replies
Global Concord Construction - Admin/Document Controller U.A.E, Dubai August 2015 – Sept 2016
Project: Delma Highway and Enabling Works for Nakheel Mall Client: Nakheel & Abu Dhabi Ministry of Infrastructure Establishes procedures and implements the introduction of changes to engineering documents for assigned project. Review and analyze released engineering change data and coordinates changes with engineering, quality & support. Ensures that customer requirements are implemented. Receives and indexes client, vendor and subcontractor docs Scanning and processing of redlined submittal documents. Documenting, scanning and processing tier checks.
Work with disciplines to instruct and enforce document control requirements.
Administer and handle design and vendor documentation for assigned projects.
Ensures document revisions are tracked and version numbers are updated appropriately, implementing the document life cycle in SharePoint.
Responds in a timely manner to requests and to retrieve information, searches and general requests to support the project/department personnel.
Distributes the final documents to the Clients team and to other parties.
Support the management team in day to day duties through project lifecycle from inception to completion.
Venture Gulf Engineering W.L.L – Material/Document Controller Qatar June 2012 – July 2015
Project: EPCM Support
Location: Shell Ras Laffan, Qatar
Client: Qatar Petroleum
• Control and upload of all material/document incoming & outgoing, including its registering, SAP numbering, binning and distribution, using SAP System to allow rapid and efficient retrieval of documents and materials.
• Perform material receiving Place in storage and issuance through SAP System a per Purchased Order and reservation.
• Perform material receiving and Inspection against P/O.
• Responsible for the inspection of imported materials
• Put in order the qualified certificates of imported materials.
• Responsible for the development of Acts, imported materials
• Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner.
• Coordinate and Provide logistic assistance for the delivery.
• Produce the project Master Document Register as and when required by the Project /Dept Manager.
• Generate Reports as and when required by the Manager.
• Provide assistance to Engineers in the use of Electronic Document Management System (EDMS).
• Control Correspondence using Electronic Document Management Systems (EDMS).
• Responsible in conjunction with other project members for the collation, formatting and issue of As-built dossiers.
• Assist and coordinate with the Managers in scheduling and documentation.
• Liaise and coordinate with other departments, clients, end user’s, subcontractor’s personnel and document controllers.
• Inspect and regular monitoring of material stock overage. DNATA Cargo - Import Documentation Officer
U.A.E Dubai Oct 2007 – Nov 2010
Assist Handling banking relationship for trade documentation, working capital facilities, including preparing a complete set of export-import shipping documentation based on LC and or other credit terms.
Handling logistics with buyers and suppliers.
Maintaining orders chart and coordinating with the supplier for timely shipment and updating buyer on the shipment planning.
Track status of all the shipments through different shipping lines and preparing a report of ETD and ETA of all shipments. Follow up with suppliers for dispatch.
• Following up with the agent for payment release and maintaining chart of all payments and receipts.
• Ensures and observes IATA & ICAO regulations and specific carrier instructions.
• Create and update import and departure records as well as inform customers with relevant post flight status of their shipments to provide service to customers and accurate information to network stations.
• Ensure always that the handling of shipments of Dangerous Goods fully comply with the current edition of the IATA Dangerous Goods Regulations and are loaded in accordance with the same.
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