Document Control Employee Relations

Syed Adnan Shah

Tel: *** - *******,. E-Mail: adhjlk@r.postjobfree.com

Date of Birth: 23.06.77

Nationality: Pakistani

Marital Status: Married

Career Objective: To work with a dynamic organization with a suitable entry level position in any department offering challenge and opportunities for career advancement.

Academic Qualification

Passed Bachelor of Commerce Degree (B.com), Karachi University, of Pakistan, In the Year 1999.

Experience in U.A.E

May-2017 – Till Date Working as a HR Senior Assistant with MDC Business Management Services (A Mubadala Company) Abu Dhabi U.A.E. Working in Corporate Human Resources Department.

Job Responsibilities

• Implementation of Document Control Procedures in HR Corporate which includes the preparation of Document Management Plan, Files Numbering Procedure, Process Flows, folder structure, hard copy filing index, etc. and ensure its effective use to facilitate and support business objectives.

• Engage and Assist the recruiting team to finding the right talents from several portals, performing reference check and issuing employees contracts.

• Handle the outsource employees payroll, compensation & benefits history and update the managements on half yearly basis.

• Collect all employees’ HR related documents like Visa, PP, EID, Forms and all other related documents in line with the requirements of the HR, and ensuring to maintain confidentiality around sensitive information and term of agreements.

• To handle and follow the Resignation / Termination documents from relevant departments and give assistance to these employee as per co policy and UAE labor law.

• Engage and assist to prepare every year health insurance card as per the DAMAN requirements for company employees.

• Working on a project like Promotion history and Degree equalization process for company expats employees and guide them through-out the process as per the ministry of education.

• Handling Data of 1,600 Employee in hard and soft folder.

• Assist in the preparation of timely and accurate departmental reports to meet Mubadala and administration department requirements, policies and standards.

• Ability to meet deadlines and achieve targets as per given by Department Director/ Heads.

April-2014 – April 2017 Working as a Document Controller / HR Administrator with International Petroleum Investment Company (IPIC) Abu Dhabi U.A.E

Job Responsibilities

• Assist with all Internal and external HR related inquiries or request.

• Maintain both hard and digital copies of Employee’s records.

• Schedule department meetings, interviews and HR events and prepare agendas.

• Perform orientation and update and collect the record of newly hire staff.

• Coordinate training session and seminars with the guidance of T&D team members.

• Tracking & helping drive completion of key deliverables and following up outstanding items.

May-2009 – April 2014 Working as a Document Controller with International Petroleum Investment Company (IPIC) Project Directorate Abu Dhabi U.A.E Major Projects (Abu Dhabi Crude Oil Pipeline-ADCOP, Fujairah Refinery Project-(FRP), ELNG & DUQM Refinery Project in OMAN) Job Responsibilities

• Receiving Incoming Documents from Consultant’s, Contractor’s Suppliers and all others related Companies for the projects Division.

• Register all incoming documents in Excel and Distributed as advised by Seniors, Scan all the incoming documents and filling in Archive filling system

• Outgoing Documents to Consultant’s, Contractor’s and all others related Companies for the projects Division.

• Updating and tracking of the correspondences in Saperion & CTS Software.

• Generating the centralized document control procedures within the company throughout all the projects.

• Emphasizing the contractors and other parties to use the document control procedures so that the flow of information is smooth throughout the project span.

Dec-2007 – April 2009 Working as a Senior Document Controller with Tasameem Project Management Co. (Project International Petroleum Investment Company Headquarter Building)

Job Responsibilities

• Reports and Forms for Primavera Contracts Manager version 11.0 and 12.0

• Prepared the tender documents for the upcoming projects.

• Documents distribution

• Updating and tracking of the correspondences in PCM (Primavera Contracts Manager).

• Preparing the meeting minutes and then updating them in PCM.

• Producing KPIs for the Information flow between the parties within the project.

• Generating the centralized document control procedures within the company throughout all the projects.

• Emphasizing the contractors and other parties to use the document June 2007 – Dec-2007 Working as a Senior Document Controller with M/s. Corderoy International Limited. (Project Dubai Health Care City Phase II) Job Responsibilities

• Working on Implementation of Primavera Expedition.

• Tendering

• Documents Distribution.

• Preparation of the Project Management Plans for new upcoming Projects.

• Preparation of the meeting agendas.

• Managing the meeting minutes.

• Managing the Submittals sent to the Contractor as well as the responses received by the clients and consultants on the relevant submittals.

• Tracking the statuses of the submittals, RFI’s.

• Corrective Action Directives.

• Generating the centralized document control procedures within the Company throughout the entire project.

June-1999 – June 2007 Working with M/s. Heliopolis Electric Co. LLC, Abu Dhabi, U.A.E

(Electrical Contractors for ADWEA, ADDC, MUNCIPALITY& PWD in U.A.E & Middle East).

Senior DC – (2005 – 2007) / Document Controller – (1999 – 2005) Relevant Skills & Expertise:

Having expertise in working with different modules and installation of Primavera Expedition Version 8.0, 8.5, 9.0 and 9.1 and 10. Worked on multiple databases, sharing of correspondence between multiple as well as single databases.

Implemented the system lately on the Company profile database.

• Installation and Implementation of Expedition system on the projects.

• Preparation of the Project Management Plans for new upcoming Projects.

• Preparation of the meeting agendas.

• Managing the meeting minutes.

• Managing the Submittals sent to the Contractor as well as the responses received by the clients and consultants on the relevant submittals.

• Tracking the statuses of the submittals, RFI’s, NCR’s.

• Preparation of the monthly reports of different projects.

• Reviewing of the project correspondences from the client, contractor and the sub-contractor.

• Making of the reports and forms through info maker and crystal reports.

• Configuring the different databases as per the requirement of the client.

Technical Qualification:

Computer Education

Completed one year Diploma in Software from “Petroman”, Karachi, Pakistan in the year 1996. Certified by the UAE Government.

Computer Programming Course from ICT, Karachi, Pakistan. Trainings:

• ISO 9001: 2000 Training for Quality / Environmental / Health & Safety System Documentation from M/s. RWTUV, Abu Dhabi on July 2004.

• Professional Business Correspondence Training from Select Training

& Management Consultancy LLC on September 2013.

• Effective Time Management Training from IIR Middle East on April 2014.

• Presentation Skills Training from Select Training & Management Consultancy LLC on September 2014.

• High Performance Team from Meirc Training & Consulting on March 2016.

• Office, Filling & Documentation Skills from INTECH Dubai on June 2016.

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