Objective

Looking forward to work in a professionally competent environment where my organizational and communication skills can be utilized to provide adequate support to the executives in daily tasks. Relevant Work Experience

Mar. 2019 – Present Secretary/ PMO Document Controller Hard Precast Building Systems LLC (ASGC Group)

Dubai Investment Park 1, Dubai, UAE

• Assisting the General Manager on his daily functions including PMO department.

• Setting up meetings/appointments including diaries management

• Handling project/PMO petty cash replenishments on weekly / monthly basis

• Following up payments & progress payment certification

• Manage the collation and reporting of individual project and programme progress reports to PMO Management and Executive.

• Liaise with all project managers to ensure weekly project status reporting is provided in a timely manner.

• Manage the PMO email address, produce and update a new project request log to enable tracking of all requests being made and the overall status.

• Ensure that communication is provided on any change to process.

• Manage the central documentation library ensuring that templates are current and available.

• Provide ad-hoc reporting as requested by Management and Executives.

• Support the PMO in the development of new documentation and project management software.

Apr. 2014 – Dec. 2018

Department Secretary / Document Controller

Gulf Technical Construction Company, “A Drake & Scull International Company” Project: The Pointe (Shopping Complex) – Palm Jumeirah, Dubai, UAE

• Setting up meetings with the Client, Consultant, Subcontractors, etc.

• Preparing minutes of meetings/agendas / correspondence letters.

• Preparing technical documentation (SPD, MAT, TML, PQF, CVI, RFI, etc.)

• Liaising with the Project Managers/Directors, Engineers/ Subcontractors/Suppliers for all related works.

• Recording/Tracking Incoming / Outgoing Correspondences

• Receiving invoices / letters from the Subcontractors /Consultant /Client

• Site coordination / follow up on actions taken by the concerned staff. Joy D. Rafaela

adhj77@r.postjobfree.com

+971-**-*******

linkedin.com/in/joy-rafaela-03a440ab

Dec. 2011 – Jan. 2014

Feb. 2008 – Feb. 2011

Aug. 2005 – Apr. 2007

Sales Admin Assistant

Wi-tribe Telecom Inc.., Level 1 Shangrila Plaza, Mandaluyong City, Philippines

Reporting to the Managing Partner

Filing and retrieving information and documents

Controlling stocks and handling inventory

Handling petty cash replenishment and liquidations

Handling refund fund replenishment and liquidations

Supporting an organization’s sales team includes managing schedules, creating sales documents

Collect and maintain inventory of office equipment and supplies.

Perform general clerical duties to include, but not limited to, copying, faxing, maili ng and filing

Accounting Assistant

Redha Al Ansari Exchange Est, Management Office, Al Masraf Tower, Deira, Dubai, UAE

Handling Western Union (Money Transfer) Reconciliation on a daily basis /per year.

Handling DU Reconciliation / Download files in Western Union such as Settlement, Activity and Advice from Western Union network.

Computes inbound transactions as received by customers and outbound transactions as sent by customers.

Allocates Western Union Outbound and Inbound transactions with automated system.

Responsible for Dummy Account USD Currency reconciliation on a daily basis.

Corroborates adjustments made by Western Union to the branches.

Prepares Western Union Payment letter on a daily basis.

Determines unmatched records between Western Union Data and Dmexis System Data.

Recording Journal Voucher / filing up documents

Prepares DU payment instructions into MSWord and Consolidated DU report into MS Excel

Data Analyst

E.S Unica Corp., Parañaque City, Philippines

• Data Entry

• Pulled out documents such as Power of Attorney, Deed of Releases without Document number, Mortgage documents has exceeded the amount and overdue payments.

• Updating information of the documents requested to change by clients.

• Real estate property documents data entry/append batch files.

• Checked out entry batch files subsequently quality control with an adjustable rider mortgage.

Education Bachelor of Business Administration (International Mgmt.) Swiss Business School, Dubai, UAE

Associate in Information Technology (Software)

Notre Dame of Midsayap College, North Cotabato, Philippines

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