executive assistant / secretary

Ruchika Khurana

Mobile: +919*********

Email: **************@*****.***

*******.*****@*****.***

OBJECTIVE

Looking for a challenging carrier in the field of management, human resource department and as a office coordinator

EDUCATIONAL QUALIFICATION

Pursuing MBA(HR) From IGNOU, New Delhi

EXAMINATION YEAR BOARD/UNIVERSITY DIVISION

B.COM 2003 DELHI UNIVERSITY 2nd

SSC 2000 CBSE 2nd

WORK EXPERIENCE

Working at “Sarovar Hotels & Resorts” Corporate office, since “July 2011” as an

“Executive Assistance to Corporate Chef + GM - HR. And following is my work profile:-

Calendar Management:

o Manage Calendar of Appointments/ Meetings/ Conference Calls/Video o Conferences and ensure well timed Business Reviews with flexibilities to shift the calls whenever needed

o Ensure Agenda and other meeting arrangements are finalized well ahead of time to maximize manager’s effectiveness during the meeting Travel Arrangement:

o Manage travel (air tickets/ visas – short term/long term/hotel/ ground transportation)

o Also provide varied information on flight schedules of all international airlines. o Ensure that details of all trips are clearly outlined o Ensure all necessary visas are in place at all times o Ensure itinerary is finalized and entered in Calendar well ahead of start of journey

Communication:

o Screen routine mails and appointments; route people and mail to executive-level subordinates, by using own judgment and knowledge

o Taking dictation and drafting letters, presentation and e-mails o Attend to telephone calls and messaging and handling visitors o Responsible for maintaining the attendance for the whole office on daily basis o Coordinate HR – MIS / Attrition Reports from the units for GM – HR. Event Management:

o Organize Business Lunches/Dinners

o Organize Conferences

o Timely booking of hotel accommodation/transportation Admin/Finance:

o Prepare Travel Expense Statements for reimbursements o Maintain confidential files for including employee performance evaluations, appraisals, increments, e-mails and other sensitive information o Maintain Address Book, Visiting Card Folders etc.

Worked at “HINDON ENGINEERING PVT LTD”, PRINTING PRESS (ISO 9002 CERTIFIED CO.) as an ‘Office Coordinator’ (2009 - June, 2011) Handling all official letters

Good knowledge of import and export matters.

Arranging official meetings and coordinating with business clients Handling all deals made and all cash matters

Disbursement of salary to the staff and also handling the petty cash. Maintenance of office data in appropriate form and upkeep of accurate records Assistance to the working staff

Handling all Government Tender Enquires.

Handling all types of bookings – Hotel booking, Domestic & International Air ticket booking, online railway booking & handle all types of documentation for visa and follow up the same.

STRENGTHS

Good at interpersonal skills

Efficient in handling individual assignments

After a long four year experience stress management and public and client dealing comes very naturally

Good shorthand speed with 80 WPM and good Speed at typing with 50 WPM (48.8 WPM PASSED BY EMPLOYEMENT EXCHANGE)

Efficient in handling secretarial and clerical functions of the work unit PERSONAL DETAILS

Father's Name - Mr. D.L Khurana

Date of Birth - Oct, 04,

Permanent Address - V-4 West Patel Nagar

Delhi-110008

Interest - Reading and Writing

Languages - Can Read, Write & Speak; English and Hindi

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