May D. Gatchalian

Dubai – U.A.E.

• Mobile: +***- 52- 8387000 • Email: adhfl8@r.postjobfree.com

PROFESSIONAL SYNOPSIS

A dynamic, disciplined, self-motivated and goal oriented professional with over 7 years of versatile experience. Detail-oriented and highly organized personal assistant well-versed in providing seamless support to the Director. My intent is to work for an organization with integrity & accountability that will result in job satisfaction and career development. SKILLS HIGHLIGHT

Confidentiality; Diplomatic; Discretion; Flexibility; Interpersonal; Multitasking; Positive Attitude; Problem Solving; Self-Motivated; Team Player; Time Management; Work Independently

PROFESSIONAL EXPERIENCE

June 2018 – Present: Sparkling Stones DMCC - Personal Assistant Job Responsibilities

Dealing with correspondence and phone calls

Managing diaries and organising meetings and appointments

Booking and arranging travel, transport and accommodation

reminding the Director of important tasks and deadlines

Managing databases and filing systems

Collating and filing expenses

Documentation of Exports and Imports of Diamonds and precious stones.

Assisting accounts team at the time of auditing

Helping VAT Consultants in Quarterly Returns

Completing books of accounts with expenses, purchase and sales entries in Tally.

In charge of Petty Cash

Efficiently manage day to day schedules, meetings and reminder functions, Ms Outlook.

Preparation of documents for the clearing agents at the time of Exports and Imports.

Preparing year end documents for the renewal of Trade License.

Efficient in DMCC portal handling.

November 2013 – May 2018: SP International Property Developers LLC - Promoted from Tele Sales to CRM Team.

Job Responsibilities

Acquiring New Channel Partners to Tele Sales

Retaining Channel Partner Relationship

Handling Sales Inventory

Preparing Purchase Order and Invoice

Post Sales Services with Clients

Payment follow up and issuing receipts

Assisting Clients with Sales and Purchase Agreement & Oqood with DLD.

Maintain the general filing system and file all correspondence

Assist in the planning and preparation of meetings, conferences and conference telephone calls

Preparing and editing correspondence, reports, and presentations

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Respond to public inquiries

Type confidential documents on a word processing system.

Organizing and maintaining diaries and making appointments.

May 2012 to September 2013 – D&N Singapore Pte. Ltd. - Store Supervisor Job Responsibilities

Oversee all front and back of the house restaurant operations

Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

Maintain quality control for all food served

Analyze staff evaluations and feedback to improve the customer’s experience

Project future needs for goods, kitchen supplies, and cleaning products; order accordingly

Oversee health code compliance and sanitation standards

Seek ways to cut waste and decrease operational costs

Generate weekly, monthly, and annual reports

Train new employees and provide ongoing training for all staff

Attend quarterly meetings

April 2004 to April 2006 – Financial Solutions Inc. - Administration Assistant / Secretary

Job Responsibilities

Updating web site of the company, monitoring office supplies and other secretariat services such as appointments, fax, photocopy, courier service appointment.

November 2001 to March 2004 – Misys International Banking System - Receptionist / Administrative Assistant

Job Responsibilities

Furnishes visitors and employee information about the company and the local community. Also provides a wide array of services such as courier service, airline ticket transactions

(booking, reconfirmation, rerouting, revalidation), fax, photocopy and others.

April 1999 to October 2001 – Richville Mansion - Receptionist Job Responsibilities

Takes room reservation, cancellations and amendments: register guest, assign room and processes guest check-in, accommodates special request/arrangements and coordinate said requests to the department concerned, handles guest request such as room transfers, wake-up call, storage of room keys and safety deposit boxes, handles paid-outs and foreign exchange, handles guest check-out and coordinates posting of room charges. Also assist in manning the Business Center and provides administrative services to guest. ACADEMIC & PROFESSIONAL DEVELOPMENT

Bachelor of Science In Commerce Major in Management - STA. ISABEL COLLEGE

Year 1992 - 1999

PERSONAL DETAILS

Date of Birth: 31 - May - 1975

Marital Status: Separated

Sex: Female

REFERENCES

Available upon request.

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