I have demonstrated my ability to manage financial systems and work within established departmental procedures to improve financial results. I have worked in Europe, and for international organizations where my ability to work under pressure in time-oriented situations, and my attention to detail has benefited my employers.
Staff Accountant – Osceola Staffing Holdings, LLC Jan. 2020 – Present
Prepare, consolidate internal and external financial statements by gathering and analyzing information from the different departments to main system.
Manage the process of new hires set-ups in our internal system in compliance for both 1099s and W2s.
Enter payroll and approve the payroll register.
Create and maintain Payment Plans for deferred rent expenses and pre-paid expenses.
Analyze information and options by developing spreadsheet reports.
Prepare and reconciling general ledger entries in Quickbooks
Provide accounting support for mergers and acquisitions by reviewing financial information and converting to our system.
Responsible for the compliance of registering new states for withholding and unemployment insurance.
Maintaining existing states that have already been registered for withholding and unemployment insurance.
Maintaining Annual Reports and licenses for the different states to keep us regulated.
Project Accountant- Ramboll July 2017 – December 2019
Review contracts and set up projects with client information, budgets, allocations, price rates and billing information for the designated biller.
Create new customers in Maconomy, run credit reports for collection and provide Principle with more detail for their contract terms.
Upload Master Service Agreement (MSA) contracts into Sharepoint and match them to customers in the system.
Maintain project budgets advised appropriate project managers of any budget adjustments for month-end.
Project monthly journal entries to record taxes and warehouse charges.
Prepare Drafts invoice reports for different states.
Prepare audit documentation as needed to pass audit requirements.
Analyzing and creating new customers in Maconomy for all the US based offices.
Process and reconcile commerce entries for equipment and vehicle use, laboratory test charges and other recovery charges for month end.
Refresh / update Project Accounting Power Pivot reports regularly and send out to billers, collectors, and managers.
Back up review and process of daily cash receipts for US and Canada in Maconomy.
Prepare Statement of Accounts for our clients for collections.
Prepare Check Deposit using the banking portal and create report for the cash team.
Research purchase orders and invoice payments in Termsync and Maconomy.
Provide banking information and W9 tax forms to our clients.
Worked on special projects and ad-hoc duties.
Remittance Service Specialist- ICMA-RC June 2016– July 2017
Managing the daily check production which includes payment settlement & Reconciliation load, manually added payments,
Pull daily issues for Stops, Voids, ACH payments, Rejects, Tax Related Issues and Misc. issues. Process & complete issues along with sending stop file to finance / validated stop file from M&T Bank. Also, up-date return and close current and prior day issues.
Manage daily external wire – process along with Special Handling requests. – Fax /email NACO for Co-Admin wires. Balance wires daily – totals to Finance.
Validate the ACH, Pre-note and ARP files. Set up new ACH instructions and new plans.
Create and enter bank file totals in M&T Banking system and OmniPay. Validated file process and receive daily from M&T Bank / File Handler.
State Weekly Reconciliation: Enter totals for current year/prior year liabilities and reconcile.
Enter check write transaction via PS&R and OmniPay. Work with computer operations to run check write jobs and ensure completion of daily remittance process.
Pull daily special handling checks – deliver to mail room for mailing.
Reconciliation for end of day balancing for PS&R to Finance.
Remit / Reconcile/ Pay Federal and State taxes daily.
Work on year-end audit on 1099’s and W2’s for participants.
State Plan Service Team Specialist 1 – ICMA-RC Oct. 2015 – June 2016
My primary role is to support the state assignments are enter correctly plan service team by ensuring financial transactions, enrollment beneficiaries, designation distribution and other data entering. In addition, I also work on lumps, amendments, installments, loans, and emergencies for State Plans
Quality assured work items before submission through data bases to minimize mistakes from processors
Submitted written correspondence as needed and verify that it meets standard before submittal
Utilizes different data bases such as AWD, CIS, EES, Admin Web and Vantage Viewer
Effectively display willingness to collaborate with colleagues in a team setting
Admin & Finance Officer- Epik International July 2015-Sept. 2015
Receive, check, and verify invoices and requisitions for goods and services
Maintain bank records, perform bank reconciliations, and deal with the banks on all financial matters
Data enter invoices for payment, also prepare, verify, and process invoices and coding payment documents in SharePoint
Be responsible for financial record keeping and administration, and ensure proper financial management
Managed the weekly payment plan, record all checks, prepare vendor through Citibank Portal, and list all vendor checks in the logbook for final approval
Prepared Credit Application according to State tax ST-10 and ST-9 forms to Federal Government
Prepared OBO reports for the State Department
Junior Accountant- Environmental Investigation Agency Jan. 2011 – April 2015
Assist with payroll - From timesheets to allocations of 401K contributions, payroll taxes, vacation accruals, medical insurances, using Paychex, health insurance and investment statement.
Prepare expense reports for CFO
Create checks for vendor and clients and record them into QuickBooks.
Prepare payment vouchers for employees, vendors, and contractors
Input data in Wells Fargo, and Sun-Trust portal
Office Manager (AP/AR) - O’Sullivans’ Irish Pub Oct. 2007 – Nov. 2010
Reconcile cash and credit card deposit daily.
Create checks in QuickBooks for vendors and employee.
Pay vendors through QuickBooks depending on payment terms.
Managed employee payroll including fringe benefits, salaries, and wages.
Order Supplies for the office, and restaurant.
Prepared reports and documents for the CPA.
Fund Accountant (Mutual Fund)- PFPC International, Ltd. Feb. 2003 – Jan. 2006
Oversaw the operation of equity, fixed income, money market, and derivatives funds daily. Used Bloomberg and the company's in-house System to manage daily tasks, including trades, Master add and update.
Cash and expense processing, corporate actions reconciling general ledger and subsidiary general ledger functions; Consult with administrators, custodians, trustees, advisors, and auditors and assist with the preparation of Central Bank returns.
Prepared the daily file for completeness and accuracy.
Worked with other internal departments to help manage and implement cost controls, cash reconciliation, custody reconciliation, movement proof, income check sheet, General Ledger verification, yield check sheet, investment restriction check sheet.
Prepared financial statements, including schedule of investments, statements of operations, net assets, and notes to financial statements.
End of the month Compliance for each bond fund, that I was responsible for, in accordance with the regulations for our auditor
Strayer University, Arlington, VA, MBA in Management -- 2009
Institute of Bankers, Dublin, Ireland, Specialist Certificate in Mutual Funds – 2006
Dublin Institute of Technology, Dublin, Ireland, BA - /Finance – Graduated with Honors – 2003
Dublin Institute of Technology, Dublin, Ireland, Certificate in Business Studies—2000
Deltek-Maconomy, Termsync, QuickBooks, MS Office Suite (MS Word, Excel, Access, Outlook, PowerPoint), Bloomberg, Reuters, Worklio, Nimble,(IAS, Omega, BIDS, Micros, Citibank and Wells Fargo Portal, SharePoint, Skype, AWD, CIS, EES, Admin Web, Vantage Viewer, PS&R, OMNI-Pay, SAR.