Executive Assistant Office

KRISTINA ABAJACE

** ****** *****, ******** ***, PA 15108 412-***-**** ****************@*****.***

PROFESSIONAL SUMMARY

An accomplished administrative professional committed to executive support and performance excellence. Unique balance of fundamental administrative and analytical skills. Abilities that consist of office management, reporting, on and off-site event planning with internal and external attendees, payroll processing, AR/AP, travel administration, and scheduling. Highly proficient with Microsoft Word and Excel. Pennsylvania Notary Public. Soft skills encompass:

Detail-Oriented

Highly Organized

Exemplary Communications

Driven

Extremely Professional

Problem Solving Skills

High Level of Discretion

Critical Thinker

EMPLOYMENT

WellMed/ United Healthcare Group San Antonio, TX 04/19 – Present Sr. Executive Assistant/ Sr. Business Analyst

Support Executive Team on day to day tasks, calendar management, travel arrangements.. Management of 3 administrative assistants across multiple locations. Assisted various departments with support depending on needs.. .

Maintained executive teams extensive travel schedule, including last minute changes and itineraries, and maintaining calendar ensuring most crucial meetings were being attended

Prepared, edited, reviewed, and finalized presentations

Handled expense reports on a weekly basis for multiple staff members ensuring all aligned with the travel and expense policy

Conduct and manage outcomes of various studies, including analyzing, reviewing, forecasting, and presenting information for operational/ business planning

Developed, enhanced, and maintained operational information and models

Implement effective/ strategic business solutions through research/ analysis of data and business processes PA Health & Wellness Pittsburgh, PA 07/17 – 04/19

Executive Assistant to CEO

Supported the CEO, COO, CFO, and Executive Team. Accompanied and represented CEO at many functions acting as liaison. Management of 3 administrative assistants across multiple locations. Assisted all departments in Pittsburgh office with support depending on needs. Acted as office manager handling all day to day functions, including but not limited to facilities and IT. .

Maintained executive teams extensive travel schedule, including last minute changes and itineraries, and maintaining calendar ensuring most crucial meetings were being attended

Prepared, edited, reviewed, and finalized presentations for Board Meetings, Business Review, and Annual Operating Plan

Planned all company sponsored functions and events for the Pittsburgh office, including Holiday Party for employees and dignitaries in the area

Handled expense reports on a weekly basis for multiple staff members ensuring all aligned with the travel and expense policy

Supported logistics needs of 14 person Senior Leadership team KRISTINA ABAJACE Page 2

Highmark Pittsburgh, PA 03/15 – 06/17

Executive Assistant

Served multiple Vice Presidents and Directors in the Health Plan Operations department, offering interim support when needed. Assisted six departments within the organization offering various support. Created employee organizational charts making changes through Human Resources system as needed.

Created and maintained various reports in Microsoft Excel, including staffing model, executive level metrics reports, FCR, etc.

Implemented process for extended overseas travel to ensure safety of employees for Member & Provider Services.

Processed travel arrangements and expenses for more than 10 individuals.

Provided oversight to team building initiatives and overall support for maintenance of employee morale including implementing a more streamlined process for gift giveaways.

Procured office supplies while adhering to office budget allocation for more 20 departments. JT Thorpe & Son, Inc. Pittsburgh, PA 01/14 – 03/15 Executive Assistant

Interface with the Vice President of Eastern Operations on daily tasks. Supported entire office consisting of 20 employees ensuring a smooth transition process through each completed job. Conduct payroll processing for all active jobs, from data entry through check printing and distribution. Create invoices for processing and facilitate purchase orders and expense reports. Oversee daily office operations and conduct procurement/inventory control of office supplies.

Updated and maintained aging report; monitoring payments from clients and contacting clients who are past due to arrange payment methods.

Monitored warehouse inventory and worked directly with the Warehouse Manager to ensure goods needed for jobs were available, including assembling job boxes with all important documents. Chip Ganassi Racing Teams Pittsburgh, PA 09/08 – 11/13 Executive Assistant

Served the Chief Financial Officer (CFO) and Tax Manager as well as serving as the back-up assistant to the Owner/CEO and acting as his assistant for a six month interim period. Managed all of the CFO’s complex travel arrangements including all changes in scheduled times as well as coordinating the pre-planning of trips. Processed travel expenses and reconciled statements for credit cards. Supported the human resources (HR) department in bi- monthly payroll processing and data entry of employee personnel changes. ACCOMPLISHMENTS

Executive Assistant:

Supported CEO, COO, CFO, VP, and Directors through personal document management, calendar organization, document/contract review and organizing travel arrangements.

Successfully executed HPO’s Employee Appreciation Week through handling all requests for executive monitoring sessions, 2 years in a row consisting of 100 executives each session and ensuring an engaging outcome for all participants.

Trained and managed other administrative team members.

Created personal/professional letters, memos and other correspondence.

Created/developed efficient filing system to facilitate office organization.

Received a merit increase for strong attention to detail and team player attitude. EDUCATION

Robert Morris University Pittsburgh, PA

Corporate Communications

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