Office Manager
Resume:
CURRICULM N VITAE
Meghanath Khatiwoda
Tell No: +974-********
Email: ******************@*****.***
Career objective:
I am hard working, highly disciplined and systematic result oriented My inter-personal skills along with my interactive personality give me the ability to work under pressure with “Nothing impossible” My aim is grow stronger with every challenges and rewarding with specific target in my long term objectives. Passport Details
Passport No : 10046990, Nationality : Nepali
Date of issue : 20-Oct-2016, Gender : Male
Valid until : 19-Oct-2026, Father Name : Meghanath Khatiwoda Date of birth : 04-Apr-1984, marital status : Married Education : BBA-(Perusing-Government Mujeeb College) Computer skills : Expert in (DATA BASE), Excel MS Word, MS Outlook MS Power point, e-mail internet, Program READY SOFT and ORACLE JDE company system.
Language known : Excellent communication skill in pro- active,
(English, Hindi and Nepali,)
Company : Medgulf Construction WLL.
Joining Date : 6-Oct 2008 till date
Position : Time Keeper/Site Administrator.
Work experiences
10.3 years’ work experience in Qatar 6
st
Oct 2008 to till date in Medgulf Construction.
Work competencies
Having 10.3 years in same work field (In this company) experience into multicultural environment.
Excellent knowledge of Clerk and office administrate.
Ability to handle multi task with fully confidence
Excellent dealing knowledge with suppliers, client, team, and own department crews.
Excellent knowledge of handling totally office managing and representing.
Ability work under pressure
Perverse and coordinate activities of staff
Conduct orientation programmers for new employees
Be involved in staff training and development, preparation of job descriptions, staff assessments.
Prepare annual estimates of administrative expenditure, maintain budgetary and inventory controls and make recommendations to management
Maintain management information systems (manual or computerized)
Provide and maintain business premises and other facilities, including plant machinery and equipment
Review and answer correspondence.
Able to manage own time and work load and system
Able to Understand and speaking general Languages.
Excellent written and verbal communication skills (English, Hindi, Urdu and Nepali)
Strong computer and keyboard skills, including sound working knowledge of Ms Office (word, excel, Outlook email internet power point)
Able to lead and play good role with entire team work
Dedication and commitment for Company’s responsibilities
Updated Records for employees on a daily basis
Supported additional functioned in administrative, payroll and reception areas as needed Tasks are doing:
Timekeeping:
Coordinate with all site employees & foremen/supervisors to collect daily attendance.
Collecting timesheets with attendance given by site Supervisor/Foremen.
Reviewed timesheets, work charts and timecards for completeness.
Computed total time worked by employees, referring even & odd cards and computer, posted time worked to master file.
Preparing daily direct manpower reports for direct & indirect manpower’s.
Once the master file is ready with attendance hours then submitting to site manager for approval.
Preparing Overtime approval by obtaining HR formats.
Keeping records of all approved hard timesheets/cards properly.
After approval of daily timesheet with OT entering in oracle.
Following company latest timekeeping procedure of WBS.
Entering all attendance hours in oracle with WBS code.
Communicating with Quantity surveyor for CTC calculation & preparing CTC manpower reports.
Produce weekly and monthly reports all activities work for management.
Submitting oracle timesheets to payroll dept. as per the daily/weekly schedule.
Preparing individual timecards for direct manpower’s.
Preparing individual timesheets for indirect /staffs.
Preparing staff timesheet charges with site manager/HOD.
Following company’s latest policy & producers.
Properly maintain all records of site employees & staffs.
Updating timesheets in oracle in regular basis.
Preparing missing timesheets if any & forwarded to Payroll officer for arrears payment.
Preparing hire manpower’s attendance & forward to HR for payments.
Keeping proper records of hire manpower.
Maintaining timesheets of all civil sites
Transport Co-coordinator:
Monitoring all drivers’ activates & vehicle equipment’s daily status.
Dealing with plant department for all transport issues.
Maintain all records of preventive maintenance, repairing, passing, accidents, and traffic fines.
Keeping proper records of staff / drivers at manual and in system files
Quick action for break down on road and site for company or rent car vehicles,
Preparing regular corrective and preventive maintenance schedule for all sites fleets on time.
Maintain light and heavy vehicles service record and observe interval.
Prepare schedule of annual vacation (leave) of all staffs/ driver-operators on time & arrange suitable replacement.
Collect weekly hour meters and Kilometers of each vehicle for monitoring service history
Arranging transportation for direct/indirect manpower’s.
Arranging transportation for new jobsite & avoiding extra transportation.
Always trying to minimize transportation cost & adjusting with site to site.
Taking necessary steps if any complaints from employees/drivers to rectify the issues.
Properly maintain all records of new site vehicles and or from hiring. Administration:
Responsible for all the administrative processes within the Office, as well as providing general secretarial support to enable the smooth and effective running of the office.
Maintained and Updated employees, staffs & driver/operators files
Coordinate with department head and HR department for employee’s mobilization & releasing
& for their vacation.
Handling petty cash for all civil sites expanses.
Produce correct records of KPI, SOS and availability reports
Proper keeping records tracks all documents files are systematically as per ISO certificate.
Arranging 3rd
party training certificates as per the requirement from site for competent personnel.
Preparing site circulars & memo & circulating to all dept.
Arranging food for all site crews including staffs.
Dealing with Project manager & HOD and passing the information’s as needed.
Making available office furniture’s & accessories for office members.
Dealing with subcontractors those working at site & arranging HSE inductions for new incomers.
Dealing with visitors & arranging meeting with Project managers.
Working as a site secretary with Project manager.
Dealing with HRD for new gate passes & renewal.
Arranging work crews induction & training for all site team.
Coordinate with HR for Passport renewal & QID renewal of site crews.
Coordinate with Payroll officer for leave settlement of employees are proceeding on vacation.
Observing site pantry/kitchen & monitoring workers facilities daily basis & taking proper steps for rectifying if any issues.
Communicating with site team & HSE personnel for new suggestions & requirements.
Monitoring all civil sites & trying best to fulfilling the requirements.
Following standardized company procedures relating to all aspects of Office performance.
Answering incoming calls in a professional manner.
Establishing stationary requirements for the Office.
Updating databases with confidential and relevant information.
Providing Administrative Support to everyone as needed.
Organized the set-up of all Office meetings.
Competent on all Microsoft Office program.
Comfortable working with numerical data.
I hereby declare that the above-mentioned statements are true and correct to the best of my knowledge and belief. I hope my education and experience will help me to get and opportunity to serve with your esteemed organization. If I get a chance to serve there then I will discharge my duties to my superior’s entire satisfaction.
Thank you
You’re sincerely
Meghanath Khatiwoda
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