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Administrative Assistant Executive

Location:
Putnam Valley, NY, 10579
Salary:
55,000
Posted:
October 27, 2020

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Resume:

*** ******** ****, ****** ******, NY ***** 914-***-**** adhcpf@r.postjobfree.com

Laurie J. Anthony

Summary of Qualifications

Skillful and dedicated Executive/Administrative Assistant/Office Manager with extensive experience in the coordination, planning and support of daily operations and administrative functions, gate-keeper mentality

Demonstrated capacity to provide comprehensive support for executive level staff, including scheduling meetings, coordination of domestic and international travel, and effectively managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, marketing and business development efforts with budget requirements.

Adept at developing and maintaining detailed administrative and procedural process and reduce redundancy, improve accuracy, efficient and achievement of organizational objectives.

Highly-focused and result-oriented, ability to identify goals and priorities and resolve issues in initial stages.

Impeccable oral/written communication skills.

Computer savvy – Microsoft Systems, Word, Excel, PowerPoint, Outlook and Social Media. Working knowledge of QuickBooks, Banner and Jonas.

Accounting/Finance – Daily accounting using Jonas program, worked closely with Sr. Accountants to ensure all accounts kept balanced.

Experience

5/2019-Present Air Structures American Technologies, Inc. Rye Brook, NY

Sr. Administrative Assistant

Answer Phones, Direct Calls

Filing

Presentations

Prepare Manuals for Office and Client Distribution

Travel Arrangements

2/2018-4/2019 Noble Construction Management, Inc. Bedford Hills, NY

Office Manager

Answered phones/inquiries

Filing

Accounts Payable/Receivable – QuickBooks

All Account Reconciliation – bank, credit cards

Invoicing Clients

Update Subcontractor Records – licensing, insurance

1/2017-12/2017 NYC Brownstone Briarcliff Manor, NY

Communications Director

Answered all incoming emails/inquiries regarding current maintenance clients or potential construction jobs

Maintained daily schedule for all work assignments for workers – Handyman, Construction and Maintenance

Answered all incoming phone inquiries and handled any problems as the company’s liaison

QuickBooks Invoicing – Accounts Payables/Receivables

Payroll

03/2016-Present Business Owner, Self-Employed-Indelible Impression Cleaning Service

Business Owner

Full and Part-Time Residential Cleaning Service

01/2015-02/2016 Custom Staffing, Inc.- Temporary Long-Term Assignment Valhalla, NY

Administrator – New York Medical College

Administrator for the BioInc. Incubator Program.

Assisted new Start Up companies with tour of facilities

Managed/Set Up all contacts with potential Start Up companies

Provided Administrative support for all companies renting space in facility

Collected Rent/Payments from Clients

Phone/Mail coverage for companies

Solicit new business through Social Media

09/2013-12/2014 Classic Westchester - Temporary Long-Term Assignment Rye, NY

Administrative Assistant/Jr. Accountant to Westchester Country Club Controller & Membership Director

Administered all clerical support including telephone coverage, filing, faxing, photocopying and receiving visitors

Responsible for processing all accounting debits/credits journal entries/balance sheet information via Jonas Club program

Collection/compilation and distribution of financial reports to all department heads

Maintained the membership database updates via Jonas Club program

Resolution of member payment discrepancies

Responsible for collection and submission of rent and quarterly dues payments

Backup administrative support for all accounting areas, marketing, event and food services

04/2013-09/2013 Classic Westchester – Temporary Short-Term Assignment Dobbs Ferry, NY

Administrative Assistant to Mercy College, Nursing Program Director

Telephone coverage, filing, faxing, photocopying and receiving visitors

Heavy calendar management for Program Director

Researched and ordered best prices for office supplies

Responsible for accessing secured system to obtain and gather student information, transcripts and RN licensing information.

Updated and maintained files of all Nursing students

Scheduled student appointments with academic advisor

03/2012-09/2012 Town of New Castle – Temporary – Part Time Assignment Chappaqua, NY

Administrative Assistant to Town Clerk

Administered all clerical support including telephone coverage, filing, faxing, photocopying and receiving visitors

Collected/processed town tax payments

Processed the following licenses: marriage licenses, death/birth certificates, parking permits, hunting, finishing and canine licenses

Responsible for updating and establishing an efficient filing system of all town records

11/1997-03/2012 Continental Limousines Montrose, NY

Executive Assistant to President/Owner

Performed all aspects of daily office and administrative operations, heavy phone coverage and reservations

Responsible for increasing President’s efficiency by directing only top priority calls and decreasing interruptions

Heavy calendar scheduling

Processed corporate client proposals and contracts and wedding contracts

Accounts Payable/Receivables, QuickBooks

Responsible for all aspects of Marketing, including trade shows, event planning, wedding shows and brochure design layouts

Designed/implemented a successful Client Retention Program

Designed/Implemented a successful Employee Incentive Program

02/1994-10/1997 Pepsi Cola International Somers, NY

Administrative Assistant to Vice President and three (3) Finance Managers

Responsible for all aspects of daily office and administrative operations

Heavy calendaring and phone coverage

Set up quarterly finance meetings, which included international employees

Scheduled all domestic and international travel arrangements

Compilation and submission of monthly expense reports as related to travel

Maintained large financial reports in Excel

Set up and maintained division filing system

Event planning/organization of yearly offsite tax/finance conference

09/1984-12/1993 Technicon Instruments Corp./Miles, Inc./Bayer Corporation Tarrytown, NY

Executive Assistant to multiple Vice-Presidents

Responsible for all aspects of daily office and administrative operations which included heavy dictation/transcription, calendaring and phone coverage

Arrangement of all domestic and international travel

Compilation and submission of monthly scientific project reports and expense reports

Maintained Research and Development filing system

Heavy PowerPoint presentations (monthly presentations)

Provided administrative su0ppor to the R&D Division, as well as 50+ research scientists

Proficient in Scientific/Medical terminology

Education

Bachelor of Arts Business Marketing Management Pace University, Pleasantville, NY – 1993

Associate of Applied Science Secretarial Science Onondaga Community College, Syracuse, NY – 1983

Additional Licenses

New York State Notary Public

New York State Licensed Real Estate Agent, 2009-2011



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