*** ******** ****, ****** ******, NY ***** 914-***-**** adhcpf@r.postjobfree.com
Laurie J. Anthony
Summary of Qualifications
Skillful and dedicated Executive/Administrative Assistant/Office Manager with extensive experience in the coordination, planning and support of daily operations and administrative functions, gate-keeper mentality
Demonstrated capacity to provide comprehensive support for executive level staff, including scheduling meetings, coordination of domestic and international travel, and effectively managing all essential tasks.
Proven track record of accurately completing research, reporting, information management, marketing and business development efforts with budget requirements.
Adept at developing and maintaining detailed administrative and procedural process and reduce redundancy, improve accuracy, efficient and achievement of organizational objectives.
Highly-focused and result-oriented, ability to identify goals and priorities and resolve issues in initial stages.
Impeccable oral/written communication skills.
Computer savvy – Microsoft Systems, Word, Excel, PowerPoint, Outlook and Social Media. Working knowledge of QuickBooks, Banner and Jonas.
Accounting/Finance – Daily accounting using Jonas program, worked closely with Sr. Accountants to ensure all accounts kept balanced.
Experience
5/2019-Present Air Structures American Technologies, Inc. Rye Brook, NY
Sr. Administrative Assistant
Answer Phones, Direct Calls
Filing
Presentations
Prepare Manuals for Office and Client Distribution
Travel Arrangements
2/2018-4/2019 Noble Construction Management, Inc. Bedford Hills, NY
Office Manager
Answered phones/inquiries
Filing
Accounts Payable/Receivable – QuickBooks
All Account Reconciliation – bank, credit cards
Invoicing Clients
Update Subcontractor Records – licensing, insurance
1/2017-12/2017 NYC Brownstone Briarcliff Manor, NY
Communications Director
Answered all incoming emails/inquiries regarding current maintenance clients or potential construction jobs
Maintained daily schedule for all work assignments for workers – Handyman, Construction and Maintenance
Answered all incoming phone inquiries and handled any problems as the company’s liaison
QuickBooks Invoicing – Accounts Payables/Receivables
Payroll
03/2016-Present Business Owner, Self-Employed-Indelible Impression Cleaning Service
Business Owner
Full and Part-Time Residential Cleaning Service
01/2015-02/2016 Custom Staffing, Inc.- Temporary Long-Term Assignment Valhalla, NY
Administrator – New York Medical College
Administrator for the BioInc. Incubator Program.
Assisted new Start Up companies with tour of facilities
Managed/Set Up all contacts with potential Start Up companies
Provided Administrative support for all companies renting space in facility
Collected Rent/Payments from Clients
Phone/Mail coverage for companies
Solicit new business through Social Media
09/2013-12/2014 Classic Westchester - Temporary Long-Term Assignment Rye, NY
Administrative Assistant/Jr. Accountant to Westchester Country Club Controller & Membership Director
Administered all clerical support including telephone coverage, filing, faxing, photocopying and receiving visitors
Responsible for processing all accounting debits/credits journal entries/balance sheet information via Jonas Club program
Collection/compilation and distribution of financial reports to all department heads
Maintained the membership database updates via Jonas Club program
Resolution of member payment discrepancies
Responsible for collection and submission of rent and quarterly dues payments
Backup administrative support for all accounting areas, marketing, event and food services
04/2013-09/2013 Classic Westchester – Temporary Short-Term Assignment Dobbs Ferry, NY
Administrative Assistant to Mercy College, Nursing Program Director
Telephone coverage, filing, faxing, photocopying and receiving visitors
Heavy calendar management for Program Director
Researched and ordered best prices for office supplies
Responsible for accessing secured system to obtain and gather student information, transcripts and RN licensing information.
Updated and maintained files of all Nursing students
Scheduled student appointments with academic advisor
03/2012-09/2012 Town of New Castle – Temporary – Part Time Assignment Chappaqua, NY
Administrative Assistant to Town Clerk
Administered all clerical support including telephone coverage, filing, faxing, photocopying and receiving visitors
Collected/processed town tax payments
Processed the following licenses: marriage licenses, death/birth certificates, parking permits, hunting, finishing and canine licenses
Responsible for updating and establishing an efficient filing system of all town records
11/1997-03/2012 Continental Limousines Montrose, NY
Executive Assistant to President/Owner
Performed all aspects of daily office and administrative operations, heavy phone coverage and reservations
Responsible for increasing President’s efficiency by directing only top priority calls and decreasing interruptions
Heavy calendar scheduling
Processed corporate client proposals and contracts and wedding contracts
Accounts Payable/Receivables, QuickBooks
Responsible for all aspects of Marketing, including trade shows, event planning, wedding shows and brochure design layouts
Designed/implemented a successful Client Retention Program
Designed/Implemented a successful Employee Incentive Program
02/1994-10/1997 Pepsi Cola International Somers, NY
Administrative Assistant to Vice President and three (3) Finance Managers
Responsible for all aspects of daily office and administrative operations
Heavy calendaring and phone coverage
Set up quarterly finance meetings, which included international employees
Scheduled all domestic and international travel arrangements
Compilation and submission of monthly expense reports as related to travel
Maintained large financial reports in Excel
Set up and maintained division filing system
Event planning/organization of yearly offsite tax/finance conference
09/1984-12/1993 Technicon Instruments Corp./Miles, Inc./Bayer Corporation Tarrytown, NY
Executive Assistant to multiple Vice-Presidents
Responsible for all aspects of daily office and administrative operations which included heavy dictation/transcription, calendaring and phone coverage
Arrangement of all domestic and international travel
Compilation and submission of monthly scientific project reports and expense reports
Maintained Research and Development filing system
Heavy PowerPoint presentations (monthly presentations)
Provided administrative su0ppor to the R&D Division, as well as 50+ research scientists
Proficient in Scientific/Medical terminology
Education
Bachelor of Arts Business Marketing Management Pace University, Pleasantville, NY – 1993
Associate of Applied Science Secretarial Science Onondaga Community College, Syracuse, NY – 1983
Additional Licenses
New York State Notary Public
New York State Licensed Real Estate Agent, 2009-2011