Bookkeeper
Resume:
Curriculum Vitae: Nareshnie Maharaj
Name
Nareshnie Maharaj
Current Job Title
Finance Manager/Senior Bookeeper
Phone – Cell
Phone – Work
Phone – Home
E-mail Address
adhbwv@r.postjobfree.com
Physical Address
31 Swallow Road, Mountview, Pietermaritzburg, 3201
Personal Details
ID number
Current/Previous Position
Finance Manager & Senior Bookkeeper
Senior Manager, Finance and Human Resource & Admin
Notice / Availability
Immediately
Current Salary / Rate
15000.00
Benefits
None
Required Salary / Rate
15000. 00ZAR to 20000.00 ZAR- or negotiable depending on the job specs
Benefits
Medical aid and Pension fund would be welcomed but not a necessity
Location
Pietermaritzburg central, KZN Midlands and all areas in Durban
Additional Personal Details
Date of Birth
1971/01/14
Title
Ms
Gender
Female
Employment Equity
Indian
Highest Qualification
Matric, Diploma
Nationality
South African
Career Details
Required Position
Finance/ Admin/ Human Resource/ Bookkeeper, Administrator, creditors, Debtors, office manager, Administrator
Position Type
Negotiable
Career Level
Senior Management or mid management or negotiable
Main Skills
Development and implementation of administrative, financial and human resource policies and procedures
Have developed into a dynamic and strategic leader and executive who is able to inspire and motivate colleagues and share knowledge
Management and organisational development in ensuring that the workplace capacity building has been monitored and met at all times.
Ability to interact comfortably and effectively with people from different social, economic, cultural and educational background thus I am able to deal with conflict resolution matters
Highly analytical but also compassionate and passionate about helping people help themselves and caring for our environment
Co-ordination and administration of raising funds for the sustainability of the organization. This involves tendering process, fundraising and Marketing/branding. This has increased the profile of the organization
Demonstrable success of working under pressure and ability to multitask in the most challenging of situations. The finance HR and Admin units of the organisation has become an efficient support structure.
Organisation has maintained good audit reports whist in my era.
Matrix management skills at senior level by assisting to manage and maintain the smooth running of the organization. I learnt to lead by example. Further by adhering to strict deadlines and report backs has enabled for all stakeholders to be satisfied. Thus ensuring continued funding.
My work ethics is that if people are happy then this impacts positively on their performance and both the organisaton and the employee.
Good understanding of NGO environment nationally and internationally as well as the corporate sector. I have also tapped into CSI funding so that I can bring in some sustainability to the organization. However, my experience in managing the Consultancy Unit has helped me maintain my experience in the Corporate sector as well. ( ie Credit Control functions- this includes Creditor and Debtor functions, Customer liaison, Sales and Marketing,
Excellent financial forecasting and budgeting skills. (Management financial reports, cash flow forecasts, Budgets and Budget Monitoring, Financial reports for all donors. This is done biweekly internally and once a month with the staff and board. I’m able to approach debtors to bring in the money due to us, I am able to control all creditors.
Oversight of financial functions and financial aspects of internal and external contracts. Involved extensively with preparation on internal and external audits.
Assisting Director in providing strategic leadership in all matters pertaining to policy development, workplace policies, human resource management and financial & organisational resource management and fundraising.
Managing all financial, administrative and human resource management of the organization.
Performed Bookkeeping functions to balance sheet on Pastel accounting software
Management of bookkeeper and all accounting systems
Payroll administrator- all tasks pertaining to staff administration. Management and processing of staff salaries and wages on weekly and monthly basis. Done on Pastel Payroll.
Personnel management- staff contracts, management of leave. Updating and monitoring staff’s qualifications matrix and aligning this to the organization’s vision and goals. Ensuring that staff have the relevant experience and staff development. Monitoring staff morale.
HR Management- Writing up policies pertaining to organizational responsibilities and staff contracts etc. Update and monitor all organization’s policies. Managing all the organization’s statutory and compliance commitments e.g. Vat Submissions, PAYE & UIF, COIDA submissions, Tax submissions, NPO compliance submissions
Administration Management- Have extensive experience in all PA functions, Administrative functions i.e. managing and performing all the operational functions that pertain to the organization ( procurement, purchasing of office supplies, managing the efficient running of the reception area, making sure that all staff have the resources and tools to carry out their tasks, payment of running costs like electricity and telephone.
Interests
Key work ethics and values are : innovation, effective delivery, impact, participation, sound working relationships, integrity, cost effectiveness, and principle-driven leadership and management
I also find great joy in capacitating others to learn and interpret financial functions, reports etc.
Capacity building staff or any relevant stake holders as needed and when requested.
I love learning from one another. I could never know enough.
Deeply interested in socio-economic transformation and committed to marginalized people leading better lives. This quality I streamline in all aspects of performing my job functions.
Education – Secondary Schooling
Year Matriculated
1988
Last School Attended
Pietermaritzburg Girls Secondary
Subjects
English, Afrikaans, Maths, Accounting, Biology, Geography
Achievements
School Prefect, guidance counsellor, netball team, English & Afrikaans speech team
Education – Tertiary
Year
1991
Qualification
Level 1- Institution to Banking
Institution
Rapid results college
Subjects
Financial accounting, introduction to banking
Year
1995
Qualification
Pastel Accounting
Institution
Pietermaritzburg Technical College
Subjects
Accounting –computerise bookkeeping
Year
2009
Qualification
Pastel Payroll
Institution
Sage Pastel
Subjects
Payroll administration, Problem solving, Pastel Payroll level 1, level 2, Payroll tax
Year
2012
Qualification
National Diploma
Institution
Varsity College
Subjects
Financial Management
Human Resource Management
Communications and Administration
Sales and Marketing
Courses Attended
Certificates/Seminars/Internal Training
Year
Duration
Course
Institution
2004
3 days
Fundraising
2007
1 day
Tax Update
BSP Seminars
2007
1 day
Pastel payroll
Cathlee Training
2009
1 day
Managing workplace relations
Alistair Mork Chadwick
2010
1 day
IRP5 Submissions, Tax and Garnishee orders with Payroll and SARS, Tax year end workshop and Leave and Bonus workshop
Pastel Training
2011
1 Day
Labour Relations and Labour LAW
SA Labour Guide
Skills Matrix
1 Had appropriate training only
2 Limited practical experience
3 Solid practical experience
4 Well versed, extensive experience
5 Expert, extensive experience
Type of Experience
Experience
In months
Date
Last used
Skill level
Human Resource- Personnel administration, drawing up staff contracts and assisting with maintain and reviewing the organisations policies. Identifying the skills and competencies needed by staff as a means of staff development.
120
current
5
Financial Management- Budgets, Budget monitoring, cash forecasts, Monthly management accounts,
180
current
5
Bookkeeping up to trial balance on Pastel Accounting- Cash book entries and monthly Bank recons
288
Current
5
Payroll Administration on Pastel Payroll- salary processing
180
Current
4
Fundraising/ Resource Mobilisation
36
3
Management of a consultancy unit to raise funds – rendered capacity building to organisations by selling the skills within the organization ie Financial reporting and creating and reviewing financial systems. Assisting with Pastel Accounting
36
4
General Admin-office duties, reception, switchboard operation, typing
288
Current
5
Creditors and Debtors
288
2005
Current
4
Banking: teller experience, insurance sales
24
1993
4
Financial Management Course- I tutor a distant learning course for an independent organization called Indiba- Africa
240
Current
5
CURRENT EMPLOYMENT
Period
01 April 2020 to current
Position
Finance Manager and Senior Bookkeeper- Consultant basis
Company
Tash Finance
Responsibilities
Provide monthly bookkeeping functions up to Balance sheet- Cash book entries and monthly bank recons. Reconcile ledger accounts and doing journal entries where necessary. Pastel Accounting software
Invoicing of debtors monthly and weekly- monitoring and follow ups. Debt collections
Creditors- payments and reconciliations
Prepare monthly salaries for staff- Pastel Payroll
Prepare monthly Management financial reports- Income & Expenses statements, budget monitoring
Procurement of Office supplies, e.g. stationery, printing materials
Petty cash management and reconciliations
Career History
Period
19 March 2007 to 20 March 2020
Position
Senior Manager: Finance & HR & Admin
Previous Company
Pietermaritzburg Agency for Community Social Action ( PACSA)
Technologies
Pastel Accounting, Pastel payroll, Microsoft Excel, Word, Powerpoint
Responsibilities
Development and implementation of administrative, financial and human resource policies and procedures
Oversight of financial functions and financial aspects of internal and external contracts up to the standard of the GAAP
Management of the Administration team. procurement processes are done fairly
Liaison with donors and providing financial specific aspects of donor proposal and resource mobilisation. Also, maintaining the relationship with them for communication purposes. I account to the donors in the form of financial reports which is qualified by 2 x 6 external audits per year.
Assisting Director in providing strategic leadership in all matters pertaining to policy development, human resource management and financial & organisational resource management.
Managing all financial, administrative, and human resource management of the organisation.
Management of bookkeeper monthly so that all stakeholders are accounted for and that the funders are aware of the updates
Payroll Management and admin and payment of salaries, all staff records are continually updated and kept in a locked safe space.
Human Resource management- contractual, personnel, internal and external HR relevant applications.
Most significant Projects 2 or 3
Cash Flow forecasts
Personnel management This also includes the management of staff wellbeing
Budget Monitoring monthly.
Statutory functions, VAT returns, PAYE, UIF, COIDA, SDL, Income tax returns submitted on SARS E-filing. NPO submissions annually.
Financial Management reports monthly and as needed
Audit preparation including preparation of specific fund audits for donors, and all needed audit functions and preparations for annual. Audits are done twice a year
Donor liaison and preparation of proposal budgets and also financial reports against these budgets.
Capacity building on Financial Management for various organizations around the country as requested.
Management of PACSA Consultancy Unit- ( Unit set up to help build the sustainability of the organisation, using Staff professional skills, as a means of providing training to other organisation.)
Management of Investment portfolio
Assisting with resource mobilization
Appraisal management and reports
Policy development-and updates to what’s current e.g. children’s policy, health and safety policy, Human Resource Policy
I am also a tutor for a course called Financial Management for Non-financial managers. This is held with Indiba-Africa and is run as a one on one online tutoring course or over a 3day workshop with associates that may want to come together. I have conducted 2 such successful workshops ( Zambia and Malawi) and have had several students from all across the world doing the online course.
Reason for Leaving
Looking for a change and some job security- NGOs are not a sustainable environment anymore
Period
18 March 2002 to 15 March 2007
Previous Position
Office/Finance Manager
Company Name
Midlands Women’s Group
Technologies
Pastel Accounting
Microsoft word, Excel, PowerPoint, Pastel payroll
Responsibilities
General admin, office management
Bookkeeping functions to trial balance done on Pastel Accounting
Payments of creditors
Personnel: HR, Salary administration & Management and payroll management
Budget monitoring
Cash forecasting
Monthly management accounts
Audit preparation
Most significant Projects 2 or 3
Financial Management of Organisation
Office Management of Organisation
HR Management of the Organisation
Reason for Leaving
Company closed due to lack of funding
Period
19 February 1996 to 15 March 2002
Previous Position
Bookkeeper
Company Name
Ducatus Property Investments
Technologies
Pastel accounting
Microsoft word, Excel
Responsibilities
Creditors and Debtor clerk- Invoicing to a number of debtors in various properties. Rent collections. Monthly reconciliations and follow ups. Hand overs to attorneys were necessary. Monthly payments of all creditors and reconciliations to their statements and invoices,
Bookkeeper- Cash book entries and bank reconciliations for about 12 properties. Each property done separately.
Salary administration – payments of wages on a weekly basis
Banking of all cash collections daily
General admin- maintain all files and records for each property. Reception relief duties. Filing
Drawing up Lease agreements and management of various properties
Most significant Projects 2 or 3
Rent collections for various properties
Bookkeeping to trial balance for various properties
Reason for Leaving
I was looking for a New challenge
Period
09 October 1992 to 18 February 1996
Previous Position
Creditors/Debtors Clerk
Company Name
Turners Express
Technologies
Microsoft word. Excel
Responsibilities
Debt collection
Payment of creditors
Filing
Wage payments to drivers
Most significant Projects 2 or 3
Creditors recons
Debtors recons
Reason for Leaving
Company Liquidated
Period
08 May 1990- 31 March 1992
Previous Position
Loans Clerk
Company Name
Allied Bank
Technologies
Bond application capturing on Banking Software
ITC checks to meet with compliance
Responsibilities
Data capturing of bond applications, new and further applications on a daily basis.
Performed daily ITC checks on clients which informed the outcome of their applications. Reports were filed and copies sent to bond manager on a daily basis
Relief teller in the bank. This included dealing with customers withdrawals and deposits if cash and cheques. Balancing of takings to the bank teller.
Bond cancellations- captured on banking system. Computer reports filed and copies given to bond manager daily.
Filing of all new and further bond applications manually.
Life insurance sales on Bonds. Contact each client to purchase life insurance on the sum insured. Made appointments and had face to face consultations. Captured and processed the insurance premiums on the bond applications.
Most significant Projects 2 or 3
New Loan/Bond applications
Life insurance sales
Reason for Leaving
Bank amalgamated and we were offered deployment options. Due to travel difficulties, I could not accept being deployed to another province, so I returned to Pmb
Period
01 March 1989 to 30 November 1989
Previous Position
Admin Clerk
Company Name
MA Oldfield’s Transport
Technologies
Switchboard-PABX
Responsibilities
Receptionist -manning the telephone and directing calls to appropriate extensions. Taking down accurate messages when necessary.
Filing of all orders and invoices made out to customers on a daily basis
Typing of memos and brief correspondence when necessary
Drivers daily hours were manually recorded for the Accountant to work out weekly wages.
Disbursement of weekly wages and signed records filed.
Filing of drivers daily tacographs for office manager
Any adhoc Admin duties that arose
Most significant Projects 2 or 3
Reception was attended to at all times
Office manager and Accountant were assisted efficiently.
Reason for Leaving
Temporary position
Period
15 December 1988 to 01 March 1989
Previous Position
Admin clerk and Saleslady
Company Name
Richmond Wholesalers/ Harris Textiles
Technologies
Sales-counter, manual entries of transactions from bank statement to cash books
Responsibilities
Filing of customer invoices and statements
Reconciliations of some small creditors
Invoicing to customers for transportation of goods.
Customer liaison at the Textile shop. Selling of goods in the shop and recording each sale manually.
Balancing of the cash and credit card takings for each day to the cash register
Banking of small amounts of cash received daily.
Recording minor petty cash receipts
Most significant Projects 2 or 3
Sales of goods to the public
Learned to capture daily transactions into cash books mannualy.
Admin assistance provided to the Accountant
Reason for Leaving
Temp job to gain some experience after Matric
Additional Information
Career Objectives
I would like to advance in the area of financial management and human resource management as my extensive skills and experience lie in this area.
I also tutor part time for the Financial Management course for Nonfinancial managers. This is administered through the accreditation by Oxford University and this is managed by INDIBA- AFRICA.. It is my goal to continue to share my knowledge and experience to whomever needs this capacity building tool.
I continue to provide financial direction and support as a treasurer for the Pmb Rates payers association and SIMUNYE SEWING PROJECT. This is done on a voluntary basis.
I am listed as a freelance financial manager and Bookkeeper on Jobvine and Kaba Solutions. My areas of expertise are Human Resource Management, Pastel Payroll and Pastel Accounting.
I have provided financial support to PMBEJD- Pmb Economic Justice & Dignity from Jan 2018 to March 2020. I continue to offer my services here when needed
Interests
Provide bookkeeping functions part time, full time
Reading, counseling, playing sport, supporting victims of Gun violence. Supporting women and children that are currently in/ coming out of gender based violent homes (these are my passions)
Speaking at public gatherings like churches and schools on domestic violence issues
Company
PACSA
PMB Economic Justice & Dignity (PmbEJD)
Contact person
Mr. Mervyn Abrahams
Position
Previous Pacsa Director and current CEO
Phone Number
adhbwv@r.postjobfree.com, adhbwv@r.postjobfree.com
Company
Tash Finance
Contact person
Mr. S Naidoo
Position
Director
Phone Number
adhbwv@r.postjobfree.com, adhbwv@r.postjobfree.com
Company
PMBEJD& PACSA
Phone
Contact person
Dr Julie Smith
adhbwv@r.postjobfree.com, adhbwv@r.postjobfree.com
Company
PACSA
Contact Person
Mr Mandla Gcwabaza
Position
Program Coordinator
Phone number
Company
uMgungundlovu Municipality- was the Coordinator of Midlands Women’s Group
Contact person
Ms Thobekile Maphumulo
Position
Mayor
Phone Number
Company
Indiba Africa alliance
Contact person
Mr Anil Naidoo
Position
Director
Phone Number
adhbwv@r.postjobfree.com
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