ADITYA S. KULKARNI

Mobile: +91-776******* E-mail: adhauv@r.postjobfree.com, adhauv@r.postjobfree.com Seeking assignments in Administration / Transport Management/Facility Management / Infrastructure Development with an organisation of repute preferably in Pune / Mumbai Profile Summary

Dynamic career of 22+ years that reflects pioneering experience and year- on-year success in achieving business growth objectives in mid-sized as well as large, established organisations. Skilled in handling all HR activities, general administrative including Facility Management, maintenance of office equipment, housekeeping & recordkeeping of stationery items in various formats. Adroit in HR and Administration function and thereby achieving given targets within stipulated timeframe. Significantly contributed in streamlining standard operating procedures for transport department and implemented notable procedures in operations thereby reducing the day to day operating cost from Rs. 3567 - Rs. 2623 at Syntel Ltd. Extensive experience in HR Functions, Various Audits, Contract Labour Management General administrative activities, housekeeping, statutory compliances, Employee Transportation, personnel management, policy implementation and facility management across assignments. Deft in managing the wide spectrum of HR &administrative tasks including, procurement material & services, Government Liaisoning, (Factory Office, Labour Office, PF, ESI, MPCB, Fire, Sez, MIDC, Local authorities), formulation of purchases & procurement policy, vendor development, housekeeping, transport management, visitor management, events, security, budget & budgetary effective cost control systems. Expertise in managing complete facility management including Operation & Maintenance, Housekeeping, Security, Canteen, Vendor Development, Purchase, Asset Management, etc. Deft in managing general administrative activities like fleet management, back office operations, out sourced annual service contracts in compliance to statutory requirements. An effective communicator with excellent analytical and negotiation skills

AREAS OF EXPERTISE

Looking after various government Liaisoning activities like (Factory Office, Labour Office, PF, ESI, MPCB, Fire, Sez, MIDC, Local authorities)

Looking after various general administrative activities viz. technical, housekeeping, travel, pantry & transportation; finalizing service agreements & facility plans with contractors to execute works as per budgeted parameters

Handling the procurement & purchase of materials, stationary & office equipment; ensuring correct forecasting of supplies to maintain optimum inventory level and developing a strong vendor base to get competitive rate

Overseeing the facility management functions and negotiating with service providers for cost effective solutions to ensure effective & seamless operations

Monitoring the logistic functions and negotiating with transporters for cost effective transport solutions

Preparing budgets & annual plans to manage facilities as per organizational needs, managing inventory of materials and handling procurement of the same in the desired time frame

Deft in managing the wide spectrum of administrative tasks including, formulation of purchases & procurement policy, vendor development, housekeeping, transport management, canteen services, visitor management, events, security, budget & budgetary effective cost controls systems.

Expertise in handling general administration functions such as transport, maintenance, repair and upkeep of accommodations, employee accommodation, and industrial security.

Skilled change Agent, creative thinker, and decision maker who effectively balanced the needs of employee with the mission of the organization.

A Visionary Thinker with expertise in formulating and benchmarking functional best practices, competency profiling and mapping processes to focus on development of abilities to meet goals set by the organization.

Successfully led teams of HR Professionals who instituted best HR practices on Recruitment techniques, cost effective Training & Development, Competency Mapping, Performance Management, Compensation Strategies, etc.

Core Strengths

Transport Management

Contract Labour Recruitment

Facilities Management

General Administration

Procurement

Vendor Management

Government Liaisoning (Factory Office,

Labour Office, PF, ESI, MPCB, Fire, Sez, MIDC,

Local authorities)

Strategic Planning

Security Operations

Training & Development

Employee Transportation

Canteen Management

Infrastructure development

Carrying out authorization administration functions viz., definition of generic roles, naming convention, finalization of controls for derived roles, design, development, testing, transportation, rollout and support. PREVIOUS EXPERIENCE

Sep’92 – Oct’97 (5.1Yrs) Hodek Engineering Works Pvt. Ltd. as a System/Personnel Officer Nov’97 – Feb’03 (5.2Yrs) Electronica Leasing & Finance Ltd. as Asst Mgr HR & Admn Mar’03 – Dec’04 (1.10Yrs) Suma Soft Pvt. Ltd., as Officer Administration Jan’05 – Jan’07 (2.1Yrs) HOV Services Ltd., Pune as Sr. Executive Administration (Transport) Feb’07 – Jan’12 (4.11Yrs) Syntel Ltd, Pune as Asst Manager Administration (Transport) Apr’12 –Feb’14 (1.10Yrs) Fulcrum Worldwide Software Pvt Ltd.As Manager Administration.(Transport) Dec’14 – Dec’17 (3.0Yrs) Randack Fasteners India Pvt Ltd (Klaus Union India Pvt Ltd) as Dy Manager Administration May’18 – Mar 19 (1.0Yrs) Supreme Facility Mgt Pvt Ltd as DGM Transport Operation Apr’19 – till date ItCube Solutions Pvt Ltd as Admin Head CAREER HIGHLIGHTS

Since Apr 19 ITCube Solutions Pvt.Ltd as Amin Head Reporting 15+ Employees and Handling Three Locations (24 x 7) & 1200+ employee Responsibility Admin Function for three locations (24 x 7)

Budgeting expenditure on administrative activities, analysing variances & instituting controls in day to day management through continuous improvement tools & methodology.

Support EHS manager to implement all Environment, health and safety initiatives and compliance requirements and monitor adherence to all EHS norms and to ensure a safe and healthy working environment in the plant premises

Monitoring process of Asset maintenance contracts, tagging and verification, Executing delivery of facility services viz interior & exterior building maintenance, safety & security, repairs & maintenance Implementation of cost control measures.

Defining of service performance capability and implementing new products, services and improved operations practices. Facility Management

Identifying, developing and managing vendors.

Facility Manager expertise in horizontal and vertical facilities management. Environmental, workplace, and personnel safety-driven compliance professional with in-depth knowledge of process and regulations, best practices, and standard operating procedures. Skilled at operational, financial, and employee performance analysis, including implementation of remedial solutions which promote continuous improvement objectives.

Preparing and monitoring Service Level Agreements, managing Annual Maintenance Contracts pertaining to upkeep of office facilities, equipment and ensuring compliance with the terms of the contracts.

Ensuring security systems viz; access control systems for firm members, contractual staff & visitors to the premises and material movement.

Managing high standards in areas of housekeeping management ensure shortest turnaround time to deal with equipment downtime, repairs & maintenance.

Developing, implementing & monitoring site specific facility standards & processes (e.g. emergency procedures, facility initiatives, security standards) as necessary.

Interfacing with external regulatory authorities, legal, police, electricity departments, telephone department and other government authorities.

Developing and managing travel team and ensured cost effective travel programs Travel Management:

Managing company’s strategic approach to travel (travel policy).

Coordinating with the team for smooth functioning of day-to-day operation of the corporate travel program, negotiations with all vendors, traveller safety & security, credit-card management and travel & expenses data management Team Management & MIS:

Building and managing a team including recruitment, appraisals, developing and providing training to team members.

Providing direction to the team, developing performance standards & and motivating towards accomplishments of targets.

Setting up KRAs for the team members in consultation with the senior management. Ensuring clarity in the objectives of their profiles and achievability Create a management information system (MIS) that provides information which is needed to manage organization efficiently and effectively Generate & maintain relevant MIS/documentation on weekly, monthly, quarterly, half yearly and annual basis for the management Skills & Abilities:

Self-motivated, confident and able to build relationships with management and colleagues at all organizational levels Able to prioritize own workload and to deliver to challenging timescales and to work under pressure.

Being committed to service excellence and added value.

Flexibility to adjust to the changing work environment and needs to the team.

Positive attitude. Should be able to take feedback positively and work on them to improve Being Result Oriented.

Cultural Awareness.

Able to work in a global cross cultural matrix environment.

Knowledgeable of other regions and considerate of different cultural norms/appropriate business conduct.

20+ years of experience in Operations, Administration, Procurement, Facilities Management & Security, Corporate Real Estate, Team Management, Transportation/Logistics, Travel Desk..

Ability to multi-task in a fast paced environment and must have the ability to organize, prioritize & execute tasks accordingly.

Excellent knowledge of Microsoft Office, word processing and spreadsheet packages.

Manage operational expenses within the budget. Optimize cost without compromising and quality of the service. Monitoring against budget.

Transport structure and focus on of transport model. Optimize the operational cost thereby maintaining Maintain 90% on time arrival. Optimization of Cost by effective utilization of Vehicle .Compliance reports to be maintained on Monthly basis. Ensure police guidelines on women’s safety and security.

Track all facilities contract and timely renewal and follow up after necessary approvals. All Dashboards including Facilities, transport, maintenance and MEP services and Security to be filled and discussed on a monthly basis.

Ensure optimization of Diesel, electricity and water consumption.

The Help Desk process for Facility, transport, Security works as per defined guidelines and SLAs. All processes, Guidelines and Policies to be implemented religiously.

Ensure highest standard of upkeep of premises, Garden, horticulture, housekeeping services as per SLA, billing to be carry out as per SLA and penalties.

Proactively ensure controls are in place for security of premises. Ensure that all risks are addressed & Responsibilities are defined and compliances as per project requirements. The audited report to be tracked and closed within prescribed timelines.

Conservation of Energy and Water with special emphasis on EMS. To be able to make sure that the EMS objectives are tracked on a monthly basis.

Implement various initiatives towards improvement of Health, safety & reporting from time to time.

Ensure support for Audits internally and externally. The ISO 27001, ISO 14001, ISO 9001, 14000 & OHSAS certification.

Equipment’s to be maintained as per the Schedules and AMC. 100% uptime of critical equipment has to be managed. Monthly Facilities &MEP Services Bills to be processed within given timeframe.

International and Domestic Travel Process: Ensure that the travel process is owned completely; this includes the responsibility to ensure that the travel team updates the billing format and submits on a timely basis. Submission of travel bills on time. Travel process to be adhered to and the team is briefed to stick to the Corporate Airline deals and cost is controlled by maximizing the bookings through tie up with corporate deals.

Team building exercises to ensure that confidence is built in team members to do cost effective delivery by ensuring group decision. Ensure everyone is aware of Goals set by management.

Co-ordinate with various internal and external audit agencies for carrying out the statutory and performance audits. Since May 18 Supreme Facility Mgt.Pvt.Ltd as DGM Transport Operation Reporting 60+ Employees and Handling following clients Responsibility Operation & Business Development

Bajaj Akurdi and Chakan/Tata motors/VFJ/BOSCH/JCB/Infosys/Wipro/Tata motors Dharwad/MAN Trucks - Indor/Goa ACGL

Fleet Size – 500+ buses and Handling 60+ Manpower

Oversee the transport operations for various clients across the region, and work in close collaboration with both internal and external stakeholders to ensure a high level of service delivery. Also be responsible for business development, building relationships with potential new clients, and managing transition and implementation of ETS operations for new clients/sites in the region.

Very strong in compliance like RTO/Permit/Fitness ETC

Oversee the end to end transport delivery across clients for a specific region in collaboration with the SFMPL transport lead, and the clients transport manager.

Collaborate with internal and external stakeholders to ensure that ETS operations are running smoothly across client sites within the region.

Build and manage relationships with clients, and be a point of escalation to resolve any issues with the operations, transport team, and vendors.

Ensure high level of client satisfaction, and that SLAs, KPIs and client expectations are met

Investigate any serious incidents/lapses in safety, security, data breach that may occur on-site.

Ensure BCP plans are rehearsed and desktop/live drills are conducted to prepare for any emergency.

Participate in Monthly Performance Review (MPR) and Quarterly Business Review (QBR) meetings with the client.

Work closely with SFMPL on-site transport teams, and facilitate support required from internal stakeholders to enable them to run a smooth ETS operation.

Organize regular team meetings and feedback sessions to enable sharing of best practices and processes. Work closely with own procurement, finance, legal, compliance, HR, Security and HSE teams to resolve issues, recommend improvements, and continuously add value to clients transport programs. Manage relationships with all fleet and technology vendors deployed on client sites across the region.

Ensure vendors are compliant, and are meeting their contractual obligations with regard to SLAs and KPIs as per contract.

Pre-empt any risks of potential disruption to services due to non-performance of any vendor(s), or any other market disruptions.

Carry out evaluation and assessment of new potential vendor partners who may be recommended for empanelment.

Track changes in government legislation that may impact delivery of services.

Track changing market dynamics in the region, and monitor new services/offerings/ vendors to identify those that could be of value to clients in the future.

Strong on experience directly managing end-to-end ETS operations with large MNCs across multiple cities in India.

Deep functional knowledge and familiar with all transport processes to include booking/rostering, routing, deployment, tracking, MIS & Reporting, vendor management and billing/invoicing.

Strong in-depth understanding of technology enabled ETS operations. Deep understanding of commercial models, and be able to identify opportunities to optimize the clients ETS operations, deliver savings, and enhance ROI.

Identify gaps in risk and compliance, and implement a robust governance and control mechanism to de-risk the client.

Expert in create and interpret contract documents, and have a strong understanding of transport legislation and regulatory requirements.

Ability to have well-developed customer service and relationship building and management skills. Should have strong vendor management skills, and be able to facilitate collaboration among all internal and external stakeholders.

Should have strong decision making, troubleshooting, analytical and problem solving skills. Should possess strong leadership and team management skills, be able to communicate effectively both verbally and by email, and be highly organized, detail oriented and accurate. Should be able to work under tremendous pressure, prioritize work, meet deadlines and budgets. Since DEC 14 – DEC 17, Randack Fasteners India Pvt Ltd (Klaus Union India Pvt Ltd)as Dy Manager Administration Reporting directly to the Managing Director & the Plant Head RFI, Pune is responsible to provide all required HR & Administrative support to the plant management team, manage employee and labour relations. The position has a dual reporting to the Managing Director & Plant Head. Attract, develop and retain best talent, address HR & Admin issues and resolve grievances. The position provides vision and direction to the management team, while driving daily plant objectives by setting expectation and driving accountability. It is also responsible to implement all requirements as per labour laws, policies and norms with the objective of ensuring a productive and motivated workforce, healthy labour relations and maintaining an amicable and productive work environment.

Human Resources Management, Payroll, Increment, Contract Labour Recruitment, Facilities Management, General Administration, Procurement, Vendor Management, Government Liaisoning (Factory Office, Labour Office, PF, ESI, MPCB, Fire, Sez, MIDC, Local authorities), Strategic Planning, Security Operations, Transport Management, Training & Development, Employee Transportation, Canteen Management, Infrastructure development, Audits, STP/ETP/RO, Security

Budgeting expenditure on administrative activities, analysing variances & instituting controls in day to day management through continuous improvement tools & methodology.

Monitoring process of Asset maintenance contracts, tagging and verification, Executing delivery of facility services viz interior & exterior building maintenance, safety & secur -ity, repairs & maintenance Implementation of cost control measures.

Defining of service performance capability and implementing new products, services and improved operations practices. Facility Management

Identifying, developing and managing vendors.

Preparing and monitoring Service Level Agreements, managing Annual Maintenance Contracts pertaining to upkeep of office facilities, equipment and ensuring compliance with the terms of the contracts.

Ensuring security systems viz; access control systems for firm members, contractual staff & visitors to the premises and material movement.

Managing high standards in areas of housekeeping management ensure shortest turnaround time to deal with equipment downtime, repairs & maintenance.

Developing, implementing & monitoring site specific facility standards & processes (e.g. emergency procedures, facility initiatives, security standards) as necessary.

Interfacing with external regulatory authorities, legal, police, electricity departments, telephone department and other government authorities.

Developing and managing travel team and ensured cost effective travel programs Travel Management:

Managing company’s strategic approach to travel (travel policy).

Coordinating with the team for smooth functioning of day-to-day operation of the corporate travel program, negotiations with all vendors, traveller safety & security, credit-card management and travel & expenses data management

Team Management & MIS:

Building and managing a team including recruitment, appraisals, developing and providing training to team members.

Providing direction to the team, developing performance standards & and motivating towards accomplishments of targets.

Setting up KRAs for the team members in consultation with the senior management. Ensuring clarity in the objectives of their profiles and achievability Create a management information system (MIS) that provides information which is needed to manage organization efficiently and effectively Generate & maintain relevant MIS/documentation on weekly, monthly, quarterly, half yearly and annual basis for the management Skills & Abilities:

Self-motivated, confident and able to build relationships with management and colleagues at all organizational levels Able to prioritize own workload and to deliver to challenging timescales and to work under pressure.

Being committed to service excellence and added value.

Flexibility to adjust to the changing work environment and needs to the team.

Positive attitude. Should be able to take feedback positively and work on them to improve Being Result Oriented.

Cultural Awareness.

Able to work in a global cross cultural matrix environment.

Knowledgeable of other regions and considerate of different cultural norms/appropriate business conduct.

20+ years of experience in Operations, Administration, Procurement, Facilities Management & Security, Corporate Real Estate, Team Management, Transportation/Logistics, Travel Desk..

Ability to multi-task in a fast paced environment and must have the ability to organize, prioritize & execute tasks accordingly.

Excellent knowledge of Microsoft Office, word processing and spreadsheet packages.

Manage operational expenses within the budget. Optimize cost without compromising and quality of the service. Monitoring against budget.

Transport structure and focus on of transport model. Optimize the operational cost thereby maintaining Maintain 90% on time arrival. Optimization of Cost by effective utilization of Vehicle .Compliance reports to be maintained on Monthly basis. Ensure police guidelines on women’s safety and security.

Track all facilities contract and timely renewal and follow up after necessary approvals. All Dashboards including Facilities, transport, maintenance and MEP services and Security to be filled and discussed on a monthly basis.

Ensure optimization of Diesel, electricity and water consumption.

The Help Desk process for Facility, transport, Security works as per defined guidelines and SLAs. All processes, Guidelines and Policies to be implemented religiously.

Ensure highest standard of upkeep of premises, Garden, horticulture, housekeeping services as per SLA, billing to be carry out as per SLA and penalties.

Proactively ensure controls are in place for security of premises. Ensure that all risks are addressed & Responsibilities are defined and compliances as per project requirements. The audited report to be tracked and closed within prescribed timelines.

Conservation of Energy and Water with special emphasis on EMS. To be able to make sure that the EMS objectives are tracked on a monthly basis.

Implement various initiatives towards improvement of Health, safety & reporting from time to time.

Ensure support for Audits internally and externally. The ISO 27001, ISO 14001, ISO 9001, 14000 & OHSAS certification.

Equipment’s to be maintained as per the Schedules and AMC. 100% uptime of critical equipment has to be managed. Monthly Facilities &MEP Services Bills to be processed within given timeframe.

International and Domestic Travel Process: Ensure that the travel process is owned completely; this includes the responsibility to ensure that the travel team updates the billing format and submits on a timely basis. Submission of travel bills on time. Travel process to be adhered to and the team is briefed to stick to the Corporate Airline deals and cost is controlled by maximizing the bookings through tie up with corporate deals.

Team building exercises to ensure that confidence is built in team members to do cost effective delivery by ensuring group decision. Ensure everyone is aware of Goals set by management.

Co-ordinate with various internal and external audit agencies for carrying out the statutory and performance audits.

Support EHS manager to implement all Environment, health and safety initiatives and compliance requirements and monitor adherence to all EHS norms and to ensure a safe and healthy working environment in the plant premises. Since Apr’12 – Jan’14 Fulcrum World Wide Software Pvt Ltd as a Manager Administration Role:

Handling the entire gamut of implementing procedure, control systems for maintaining day to day operational quality standards for:

Employee transportation, procurement, contracts, security, canteen, office administration, facility management, front office operations, courier, travel, onsite travel, guest house, seat allocation, client visits, STPI, Sez, statutory compliance, monitoring 3000 seater company owned Sez construction site at Hinjewadi Phase III including Sez liaisoning, architecture, interior design, civil, HVAC, Electrical (LT/HT), fire, etc. keeping vision of ready facility before March 2013.

Budgeting expenditure on administrative activities, analysing variances & instituting controls in day to day management through continuous improvement tools & methodology.

Defining of service performance capability and implementing new products, services and improved operations practice.

Identifying, developing and managing vendors.

Preparing and monitoring Service Level Agreements, managing Annual Maintenance Contracts pertaining to upkeep of office facilities, equipment and ensuring compliance with the terms of the contracts.

Interfacing with external regulatory authorities, legal, police, electricity departments, telephone department and other government authorities.

Developing and managing travel team and ensured cost effective travel programs.

Analysing & identifying requirements w.r.t. infrastructure and facilities for the new offices and co-ordinating with the architects for design and execution of the interior projects.

Ensuring completion of the project within the stipulated time & budget

Coordinating with the team for smooth functioning of day-to-day operation of the corporate travel program, negotiations with all vendors, traveller safety & security, credit-card management and travel & expenses data management.

Building and managing a team including recruitment, appraisals, developing and providing training to team members.

Create a management information system (MIS) that provides information which is needed to manage organization efficiently and effectively.

Feb’07 – Jan’12 Syntel Ltd., Pune

Growth Path:

Feb’07 – July’09 Executive

July’09 – Jan’12 Assistant Manager

Absolutely no hiring of vehicles from since 2008 to till I resign.

Instrumental in planning & executing all pre-opening activities, including vehicle induction recruitment of the reporting staff for operation etc.

Played key role in planning and restructuring of the department, engagement of duties of the reporting staff for day to day to operations.

Successfully implemented standard operating procedures for transport department. Implemented notable procedures in operations thereby reducing the day to day operating cost from Rs. 3567/- to Rs. 2623/-.

Absolutely no hiring of vehicles from since 3 years.

From Sep 08 implemented system of no empty vehicles will ply to Mumbai or Pune which results to reduce organization cost profoundly.

Proper, utilization & control of company policy for bus transport,

Integration of IT Production support with KPO fleet by which help to reduce organizational cost

Managing Client Visits / Guests / Auditors / Board of directors pick and drop in no time.

Successfully… identified – Fake log sheets KPO fraud by Transport Vendor and Recovered Rs. 12 lacks….

Setup of billing verification process for facility management…… Recovered Rs. 18 lacks from Sodexho for wrongly charged to Syntel for the period Apr09 to Jan 10.

From Sep 08 implemented system of no empty vehicles will ply to Mumbai or Pune which results to reduce organization cost profoundly

Integration of IT Production support with KPO fleet by which help to reduce organizational cost

Successfully… identified – Fake log sheets KPO fraud by Transport Vendor and Recovered Rs. 12 lacks….

Ensuring timely maintains statutory compliance of company vehicles as well as buses.

Defining & ensuring governance for SLA & Scope defined in rate contracts in order to achieve acceptable service & safety standards.

Jan 05 – Jan’07 with ‘HOV Services Ltd (Bay Area Credit Service (I) Pvt. Ltd.)as Sr. Executive Administration (2 Yrs)

Handling transport function with a fleet size of over 72 small vehicles & providing round the clock support to production in five shifts. In addition to this providing administrative support for day to day smooth operations for attendance, canteen, housekeeping, facility maintains, security etc.

Notable Accomplishments

• By way of effective cab utilization & ensuring occupancy % more than 95% per person cost Rs. 3200/- brought down to Rs. 2206/-

• Organizing events for company & employees like Award Functions, Birthday Celebrations, Get Together, Road Shows etc.

• Transport:Overall Transport Management function in terms of Service efficiency at Sharda & Estate. (722 Vehicles). Defining routes, Roster preparation, KM Tracking, Routes updation, Responsible for pick & drop for call center agents as well as training agents, Providing Transport MIS to Management. by way daily monitoring, Proper planning to utilize dry KMs, Proper Cab Capacity utilization, reshuffling cabs routes & agents also. Responsible for Providing Proper Security to female employee during night shift pick & drop. Transport Strength was 320 Agents. Defining rules & regulations for Transport smooth functioning & to control extra KMs.

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