Payroll Administrator
Resume:
CURRICULUM VITAE OF AUDREY ELEANOR CASTEN
PROFESSIONAL PROFILE
Senior payroll and office administrator that has gained over 20 years' professional working experience. I am dedicated, self-driven and always willing to go the extra mile to ensure all tasks provided to me are completed to the best of my ability. I have extensive VIP Payroll experience, in both Premier and Classic. I believe in a 100% accurate payroll, and always endeavour to meet my deadlines.
WORK EXPERIENCE
PAYROLL / HR ADMINISTRATOR, ASSISTANT TO SENIOR BOOKKEEPER ACS 360 Trust
19 October 2020 – 19 January 2021 (Fixed Term Contract) Key Functions Delivered:
Monthly Payroll functions
EMP501 processing
PAYROLL ADMINISTRATOR (VIP Payroll) / CREDITORS CLERK Wicklow Citrus / Trust
July 2020 – August 2020 (Temp Assignment)
Key Functions Delivered:
Fortnightly and monthly
General VIP Payroll functions
Process invoices onto Pastel
PAYROLL ADMINISTRATOR (VIP Payroll)
NOV Oilwell
October 2019 – December 2019 (Temp Assignment)
Key Functions Delivered:
General VIP Payroll functions
Time and Attendance
Senior Secondary Certificate
PAYROLL ADMINISTRATOR (VIP Payroll)
Industrial Thermodynamics
October 2016 – March 2019 (Retrenched)
Key Functions Delivered:
4 Companies, 14 Payrolls, consisting of weekly, bi-weekly, monthly, salaries and directors
General VIP Payroll functions :
Casual wages for weekly paid staff
Add, terminate and transfer employees
All employee maintenance
Check timesheets & input info into excel document, to be imported into VIP
Processing of deductions of third party payments
Prepare monthly file for verification and release salaries and wages for payment
Submit summary reports to accompany payment files
Attend to staff queries, short payments, overtime, leave, provident / pension fund, medical aid, PAYE, UIF
Capture Leave on VIP – Payroll leave reports
Compute and process the payroll accurately in compliance with policies
Import salaries to bank
Printing pay slips and handing out
Month End Procedures :
General Ledger export
ODBC Reports
Garnishees, Medical Aid, Unions and Provident Fund
PAYE, UIF, SDL – payments
Ensure that Management, Payroll and HR reports are provided on monthly basis
Headcount and variance reports
General HR Administration :
Filing, daily employee maintenance
Attend Service seta Workshops, seminars to keep up to date with all the BCEA rules and regulations
Signing employees on Contract of Employment and make sure Department Manager fills in all details e.g. ROP, cost center
Add employees / Terminate fixed term / temporary employees (Issuing of all fixed term contracts)
Professional Courses Completed :
Public Relations
Quattro Pro Introduction
Harvard Graphics Introduction
WordPerfect 5.1 Advanced
Secretarial Course
DOS Introduction
Lotus Notes
Office 95
PowerPoint Introduction and Level 1
Secretarial Workshop # 1 and # 2
ProPlanner
Siebel (Insurance)
VIP Payroll Administration, VIP Leave
Module, VIP Premier Basic Day 1 & 2
Excel (Graphs & Formula’s)
VIP Employment Equity
VIP BIM Report Management
VIP BIM Report Administration
MIBCO On-Line Submission
VIP Premier Upgrade
People Premier Upgrade
Tax & Labour Law
Pastel Payroll & HR
VIP Premier Payroll Advanced Course
VIP Bi-Annual Tax Year End
VIP Report Writer Course Day 1 & Day 2
VIP Tax Year End Workshop
HR Basic Administration
Employment Equity
Newton Park, 6055
adh8an@r.postjobfree.com
WORK EXPERIENCE
VIP PAYROLL / HR / SYSTEMS / EMPLOYEE BENEFITS / OFFICE ADMINISTRATOR Humansdorp Co-Operation
May 2016 - August 2016 (3 Months Fixed Term Contract) Key Functions Delivered :
15 branches.
9 Payrolls, consisting of weekly, bi-weekly, monthly, salaried and directors
Calculation and payment of terminations and new employee take on
Input of all wages and salaries related earnings and deductions
Payment and reconciliation of bonus and increase payments, long service leave, profit sharing etc.
Administration, calculations, payments and reconciliation of all UIF, Medical Aid, Pension and Provident Fund, EMP201 contributions, Garnish Orders, Salary Advances etc.
Preparation and reconciliation of payment summaries and EFT exports
Preparation and reconciliation of monthly reports (normal 3rd party payments, as well as internal General and Standard Journals)
Employee Benefits (retirement, funeral, death claims, updating etc.)
Perform system upgrades
Attend to daily employee matters
General Office functions
REGIONAL PAYROLL/OFFICE ADMINISTRATOR (VIP Payroll) Burger Net CC t/a McDonald’s
June 2015 - December 2015 (6 Months Fixed Term Contract) Key Functions Delivered:
6 branches consisting of 350 weekly staff and 95 monthly staff (4 companies)
Calculation and payment of terminations (resignations / dismissals)
New employee take on and termination on VIP payroll
Input of all wages and salaries related earnings and deductions
Payment and reconciliation of bonus and increase payments
Liaise with Management re staff appointments, terminations, remuneration, conditions of service and other relevant matters
Assist and train branch managers on the Biometric Timekeeping systems
Administration, calculations, payments and reconciliation of all UIF, Medical Aid, Pension and Provident Fund, EMP201 contributions, Garnish Orders, Salary Advances etc.
Preparation and reconciliation of payment summaries and EFT exports
Preparation and reconciliation of monthly Labour P&L for wages and salaries of all 4 companies
Update employees’ annual leave, sick leave and maternity leave
Leave calculations and administration
Assist EE Manager with Employment Equity administration
Perform system upgrades
Ensure prompt maintenance of staff records at all times including archiving and filing
Assist with HR functions when needed
Attend to daily employee matters
General Office Duties
PAYROLL ADMINISTRATOR
Borbet SA (Pty) Ltd
November 2014 - February 2015 (3 Months Fixed Term Contract) Key Functions Delivered:
Weekly and monthly staff
Calculation and payment of terminations and new employee take on
Input of all wages and salaries related earnings and deductions
Payment and reconciliation of bonus and increase payments, long service leave, etc.
Administration, calculations, payments and reconciliation of all UIF, Medical Aid, Pension and Provident Fund, EMP201 contributions, Garnish Orders, etc.
Preparation and reconciliation of payment summaries and EFT exports
Preparation and reconciliation of monthly reports (normal 3rd party payments, as well as internal General and Standard Journals)
Employee Benefits (retirement, funeral, death claims, updating etc.)
Attend to daily employee matters
SKILLS
Payroll Administration
HR Administration
Office Administration
General Ledger
Ad-Hoc Duties
Report Writing & Preparation
Payment Reconciliations
Leave Management
Process Control
Staff Management & Team Leadership
Stakeholder Engagement
Implementation Control
Crisis & Change Handling
Process Improvement
Time Management
Compilation of Audit Information
Task Coordination
Strategic Planning
Analytical Thinking
New / Renewal Contracts
Interpersonal Skills
Customer Service
Communication Skills
Secretarial Functions
Information Capturing
Switchboard Operations
Diary Management & Appointment
Scheduling
Front Office Management
Data Control & Recordkeeping
SYSTEMS
Microsoft Office (Word, Excel and
PowerPoint)
MS Outlook
Internet
VIP Premier Payroll
Turbo Time Pro / Astrow Plus and Astrow
Cloud (Time & Attendance)
VIP Classic Payroll
Accsys Payroll
Accsys Time & Attendance
Syspro
Paymaster Payroll on Cloud
Webaccounting
Office 365 Cloud
Pastel Payroll
WORK EXPERIENCE
NATIONAL PAYROLL ADMINISTRATOR (VIP Payroll)
Kelston Motor Group
July 2014 - August 2014 (6 Week Fixed Term Contract) Key Functions Delivered:
Calculation and payment of terminations and new employee take on
Input of all salaries related earnings and deductions (including commission)
Administration, calculations, payments and reconciliation of all UIF, Medical Aid, Pension and Provident Fund, EMP201 contributions, Garnish Orders, etc. PAYROLL ADMINISTRATOR (VIP Payroll)
SJM Flex SA
January 2013 - August 2014 (Retrenched)
Key Functions Delivered :
Monthly, salaried and directors
Downloading and checking daily clockings of 250 weekly staff and 60 salaried staff
Authorising overtime, and doing shift changes
Control of absenteeism and sick leave
Full control of monthly wage run – from beginning to pay out
Creating and controlling of staff files – ensure that all necessary documents are present for Audit purposes
Month end 3rd party payments, and month end electronic transfers and journals, e.g. PAYE, UIF, Provident Fund, Group Life, Union Fees, MIBCO, Western Council District, Compensation Commission, Medical Aid, Skills Development Levy, etc.
Ensure that Company adheres to the boundaries of MIBCO & Basic Conditions of Employment Act
Petty Cash, Cheques, Payment of leave sold, Direct Transfers, Staff Loans, School Loans, Staff Filing, General Filing, Medical Excess Payments and record keeping thereof, faxing / emailing
Queries from employees, attorneys, funeral fund, etc
Casual Wages
Annual licensing of Company Vehicles
Capturing on Syspro
Employee Benefits (retirement, funeral, death claims, updating etc.)
Perform system upgrades
General Office functions
PAYROLL ADMINISTRATOR (VIP Payroll)
East Cape Wiring
June 2004 - December 2012 (Company Liquidation)
Key Functions Delivered:
Checking daily clockings of 475 weekly staff and 92 salaried staff
VIP Manual Capturing
Creating and controlling of staff files – ensure that all necessary documents are present for Audit purposes
Month end third party payments, and month end electronic transfers and journals, e.g. PAYE, UIF, Provident Fund, Union Fees, MIBCO, Western Council District, Compensation Commission, Medical Aid, Skills Development Levy, etc.
Ensure that Company adheres to the boundaries of MIBCO & Basic Conditions of Employment Act
HR Functions (before HR Consultant position was filled – 05/05/2008
Confirmation of employment (verbal and written)
Completion of UI19 forms (resignations / dismissals / maternity / death)
Completion of Provident Fund Withdrawal Applications (resignations / dismissals / deaths)
Assisting workers with choice of Medical Aid options, as well as submitting their accounts / queries to the Medical Aid Fund
Completion of Death Benefits for claims; IOD’s
ABOUT MYSELF
I am a meticulous person and take pride in
my work and work well under pressure.
I believe in punctuality and loyalty towards
my position and employer and maintain
strict confidentiality at all times.
I adhere strictly to the company rules and
policies, as well as to the bargaining
council’s rules and regulations and / or
Basic Conditions of Employment Act. I am
not intimidated by senior staff, when it
comes to adhering strictly to set rules.
I meet deadlines, to the best of my ability,
and work well both in a team and alone.
I have good working knowledge of Excel and
Word, as well as VIP Payroll & HR (Classic,
Essential and Premier). I am, however,
eager to attend courses to improve my
knowledge to enhance my position within
the company.
I am not too old to learn, and will willingly
teach the younger generation of my
knowledge gained.
REFERENCES
Mr Gary Nicholls
Absa Brokers, Commercial Manager
Mrs Donné Joubert
East Cape Wiring / Lear Corporation
Mr Nick Marriott
East Cape Wiring
Mr Mark Murray
SJM Flex SA (Pty) Ltd
Mrs Bev du Randt
Borbet SA (Pty) Ltd
Mr John Terblanche
Humansdorp Co-Operation
Mr Jacques du Preez
ITD Group
WORK EXPERIENCE
BROKER ASSISTANT / PERSONAL ASSISTANT
ABSA Bank
January 2004 – June 2004
PROVINCIAL SECRETARY / STAFF CLERK, PROVINCIAL OPERATIONS: DELIVERY CHANNEL SERVICES
ABSA Bank
June 2001 – March 2004
REGIONAL SECRETARY
ABSA Brokers
January 1998 – June 2001
Additional Roles Held:
Financial Clerk
Underwriter: Personal Lines / Claims Clerk
Typist / Secretary to Departmental Heads
SECRETARY / SUPERVISOR
Sasol – Secunda
March 1991 – June 1995
Supervisor to Assistant Clerk Grade 1, Assistant Clerk Grade 2, Clerk, Assistant Typist Additional information regarding roles mentioned and previous positions held will be provided upon request
Contact this candidate