Employee Relations Assistant

Samara Keith **************@*****.*** 678-***-****

GA State Department of Behavioral Health & Developmental Disabilities, Atlanta, GA – Payroll Specialist 4/2015 –

Supervises the payroll function and related programs or processes using PeopleSoft HR System.

Responsible for the semi-monthly preparation of payroll and the associated payment of federal/state taxes and benefits.

Consults with government entities, third-party payroll companies and employees.

Interprets organizational policy and government regulations and oversees technical support, customer support and problem resolution.

Serves as job expert or organization resource in assigned areas. Acts as liaison between the payroll section and other entities.

Responds to inquiries relating to personnel transaction policies and procedures, leave and pay policy, balances, accrual rates, pay adjustments, off payroll status and FMLA as well as questions concerning the GHRS system; provides information and guidance to departments regarding payroll and leave.

Analyzes/audits payroll records and prepares related reports.

Assists in the development and revision of payroll policies and practices.

Maintains payroll records, and provides information based on regulations and confidentiality requirements. Modifies policies or processes to increase efficiency or to comply with changes to laws or regulations. Processes complex transactions such as void, on-demand and hand drawn/adjustment requests.

Processes/administers third-party requests involving employee pay, such as garnishments, levies, bankruptcies and child support wage assignments for employees at all 5 of our state hospitals.

Coordinates the processing and distributing payroll: prepares, enters and verifies payroll information; verifies compensation and deductions, such as employment status, new hires, leaves of absence, promotions, separations, suspensions, extensions, budget and position number changes, etc.; performs research as needed; completes calculations; enters data into computer; generates paychecks; verifies accuracy of register against system data; makes corrections as needed; coordinates pick up with the department payroll representative.

Performs data entry functions by keying data into computer system: enters, retrieves, reviews or modifies data in computer database; verifies accuracy of entered data and makes correction.

Emory University Hospital Midtown, Atlanta, GA – Accounts Payable Senior 4/11 - 4/15

Processed all PO/non PO invoices, check request, employee expense reports for Emory Healthcare entities using

PeopleSoft HR System

Completed payments and controlled expenses by receiving, processing, verifying, and reconciling invoices

Reconciled processed work; charged expenses to accounts and cost centers; paid vendors and employees

Verified/maintained docs for AP charges/processed invoices to initiate payments for outstanding accounts

Opened & sorted mail, auditing of invoices to ensure accuracy, and researched vendor statements and voided checks

Followed up on account statements and other discrepancies regarding payment of accounts

Matched original invoices and requested for payment with internal purchase orders or check request

Performed calculations to determine appropriate payment schedules/amounts & maid modifications as needed

Oversaw ordering and maintenance of office supplies and forms.

Acted as the departments Access Coordinator and setup and requested program access for employee with Lotus

Notes

Ran daily report and delegated work out evenly

Created and maintained databases and filing systems

Reviewed incoming correspondence, calling items of special interest to the supervisor's attention

Maintained & monitored financial/accounting records & kept vendors informed of status of their accounts

Provided clerical, secretarial & administrative support to departments

Emory University, Atlanta, ga – Administrative Assistant (temporary) 12/10 – 4/11

• Provided clerical, secretarial & administrative support to Laney Graduate School Administrative and Admissions

• Processed student applications and ensured that all needed documents were available in PDF form

• Entered applications into PeopleSoft

• Uploaded student information into Emory Applyweb application

• Created/maintained complex Excel Sheets and forms in Access for students

• Completed email mail merges to send to students that were either admitted or denied entry

• Verified student information and updated statues

Emory Eastside Medical Center, Snellville, GA – HR Administrative Assistant 02/08 – 5/09

Provided clerical & admin support to CEO & members of the nursing, administrative and management team

Managed Outlook calendar and Sharepoint scheduling for meeting requests

Coordinated business activities including appointments, meetings and conferences using Microsoft Office

Attended and prepared materials for meetings and special events for hospital

Prepared Excel spreadsheets, charts, graphs, reports and PowerPoint presentations for different activities

Monitored job posting sites both internally and externally

Utilized Taleo application tracking system, according to recruiting process

Developed and placed ads for open positions. Maintained resume/candidate pipeline

Screened resumes ensuring potential applicants for future engagements

Took photos and created profiles and badges for all new hires, contract workers & volunteers

Organized and maintained a building card access system and database containing over 1300 access card entries

Designed multiple signage and flyers for special lectures and programs within the hospital

Researched and compiled credential information for the use of hiring nursing staff

Assisted with the day-to-day efficient operations of the HR office and with employee relations

Processed new hire paperwork, processes background checks & created new hire files/offer packages

Prepared new hire Orientation materials and maintained Records Management

Assisted in counseling employees regarding healthcare benefits and use of them

Distributed data collection forms and granted security and parking access accordingly

Processed payroll paperwork

Monitored, updated and tracked employee hours and pay in Kronos

Financial freedom mortgage, Atlanta, GA – Imaging Operations Supervisor 1/06-10/07

Interviewed, hired, trained, motivated, evaluated, scheduled, counseled, disciplined and terminated employees

Directed, coordinated, and managed the work and performance of 15 staff members in an organized manner to achieve the corporate goals as set by senior management

Selected, evaluated, trained, and provided leadership and direction to reporting staff

Identified and implemented opportunities for continuous improvement and cost savings projects

Worked with department members on scheduling production, labor, maintenance and project work in their respective operating areas

Inspected imaging and scanning intake daily and took corrective action to eliminate and prevent off-quality imaging from being scanned into the Kofax Ascent Capture system

Daily monitored on average 150+ loan files and Legal Documents. Implemented and maintained systems & procedures for bar coding tracking and filing. Monitored the progress of loan packages. Maintained Records Management

Monitored staff production to ensure loan packages were processed within the established 8 hour company turns time. Ensured that all loan packages and documents were accurately bar-coded and scanned to meet compliance with internal guidelines and external regulations

Scheduled and worked on complex projects to provide both tactical and strategic direction. Provided direction that is highly innovative and achieved the utmost quality results

Drove critical performance goals and made plans that enabled the team to achieve those objectives

Crawford Long Hospital, Atlanta, GA – Imaging Tech / Accounts Payable Assistant 7/04 -10/05

Scanned, indexed and maintained confidential files, expense reports and invoices

Completed payments and controlled expenses by receiving, processing, verifying and reconciling invoices using

PeopleSoft HR System

Reconciled processed work; charged expenses to accounts and cost centers; paid vendors and employees

Verified/maintained docs for AP charges/processed invoices to initiate payments for outstanding accounts

Opened & sorted mail. Audited invoices to ensure accuracy and researched vendor statements

Followed up on account statements and other discrepancies regarding payment of accounts

Matched original invoices and request for payments with internal purchase orders or check request

Performed calculations to determine appropriate payment schedules/amounts & made modifications as

needed

Education

Full Sail University. Orlando, FL – (06/01-09/02) Associate of Science Degree in Computer Graphics

BETA TECH, North Charleston, SC – (07/98-12/99) Computer Administration Specialist Certificate

Middleton High School, Charleston, SC – (June 1998) Diploma

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