PRAMOD KUMAR JENA

Contact No.: 099********/700-***-****

E-Mail: adh7p8@r.postjobfree.com/ adh7p8@r.postjobfree.com

CAREER OBJECTIVE

Seeking assignments in Human Resource Management, Personnel Management, Payroll & Statutory Compliance, General Administration, Employee Relation & Industrial Relation with a progressive organization.

HUMAN RESOURCE PROFESSIONAL

Goal driven professional with over 11 Years of rich and valuable exposure in:

Time Office Joining Formalities & Induction Contract Labour Management Statutory Compliance

Industrial Relation Payroll Management Training & Development Corporate Social Responsibility

Employee Relation & Welfare Facility Management General Administration Vehicle Management

EXPERIENCE CHRONOLOGY

1. RAMCO CEMENTS LIMITED, JAJPUR as Asst. Manager HR from16th April 2018 to till date.

ROLES AND RESPONSIBILITY:

Time Office:

Preparing & maintaining employee daily attendance report.

Adjust employee leave, out duty slip etc and maintained file.

Prepare monthly attendance report and send it to HO for payroll processing.

Contract Labour(R & A) Act Activities:

Get the Principal Employer registration done from the ALC, Angul, Odisha through Shram Suvidha Portal.

Regular interaction with LEO & ALC Angul Office for amendment of RC and licence.

Issuance of Form-III to the newly engaged Contractor.

After necessary formalities and documentation, issue gate pass to Contractor.

Assisting Contractor for getting license through Shram Suvidha Portal.

Regular on site interaction with contract labour and handled their grievances if any.

Work as single point of contact between workmen & management.

Monthly checking of Contractors resisters like resister of Wages, Muster roll, advance etc.

Checking of PF, ESIC challans and individual contribution summary according to wages resisters.

Responsible for overall administration of Contract Labours.

Statutory Compliance:

Responsible for maintaining of statutory registers and record under several acts.

Responsible for timely submission of statutory challan, returns etc under various act.

Handled different inspection by Central Labour Enforcement Officer(LEO), District Labour Comissioner,Jajpur, ALO, Jajpur, CICG inspection by Govt. of Odisha etc.

Liasioning with District labour authority under Payment of wages act, Minimum wages act etc.

Industrial Relation:

Regular on-site interaction with workman, find out their grievances and resolve accordingly.

Maintain cordial relations with village committee member, local villagers, Sarpanch, Samiti member etc.

Regular interaction with local leader, village committee and address their issue to management and ensure timely resolve for industrial peace and harmony.

Maintain cordial relation with local and district administration for their support required during any emergency.

Regular interaction with Contractors for timely wage payment and ensure to safeguard the interest of workers.

Work closely to avoid industrial conflicts, unethical and unhealthy atmosphere in plant.

Employee Relation & Welfare Activities:

Identify and resolve the workplace issue, providing morale support to employee when necessary to strengthen the employer-employee relationship.

Interact with employees regularly than find out and resolve work place conflict issue.

Consult and handled the queries from staff related to attendance, HR policies and practices.

Provide administrative support to the employees like providing of vehicle facilities, arrangement of tea, snacks etc.

Work with both employee and employer to ensure healthy and safe work environment for the employee. Responsible for improving facilities and services like Medical, drinking water, canteen, toilet, rest room etc.

Work as single point of contact for any issues of employee and communicate the grievance to management.

Corporate Social Responsibility:

Preparing the budget for CSR work to be done than raise sanction note and get it approved Corporate.

Managing and executing the CSR Operations and contactable for devising CSR policies and procedures.

Monitor CSR work progress in different villages and community and co-ordinate for speed execution of work.

Managing and executing the CSR Operations and contactable for devising CSR policies and procedures.

Conceptualizing and Implementing Community Development initiatives.

Facilitating businesses to undertake CSR as an integral part of the core business practices.

Distribution of relief material in different parts of Odisha during cyclone Fani, flood affected area in nearby villages.

Guest House & Mess Management:

Co-ordinate for the requisition to be filled-in form the concerned dept. representative.

Manage daily bookings and ensure assigned rooms are prepared prior to check-in.

Manage lodging and boarding facility of the guest throughout their stay.

Co-ordinate & manage communication between guest & support staff and follow up to ensure guest concern.

Promptly address guest request, actively listen and resolve issues.

Prepare & maintain the mess as per food menu.

Prepare monthly statement of costing.

Employee Engagement:

Organize the event of employees get-together parties.

Celebrate & arrange cake cutting for employees birthday celebration.

Organize events in different occasion like Ex-Chairman Funerals day, Organise picnic, Vishwakarma Puja celebration, Ganesh Puja celebration, Founders Day celebration etc.

Co-ordinate with all the employees for collection of amount to gift employees or their relative on Marriage.

Vehicle Management:

Get the requisition filled from concerned department.

Manage vehicle booking & arrange transportation facility.

Plan and coordinate with drivers and connected with guest for smooth operation.

Check vehicle log book regularly.

Done the vehicle servicing, pollution, insurance etc. on time.

Prepare and maintain the attendance of driver and prepare their salary.

Calculate and paid their overtime according to their log book.

2. VISA SUNCOKE LIMITED.”(VISA STEEL), JAJPUR as Asst. Manager HR, IR and Admin from 23rd January-2014 to 10th April 2018.

ROLES AND RESPONSIBILITY:

Time Office & Payroll in SAP HR module:

Responsible for registration of punch card & biometric enrolment of new employees.

Bio-Metric punch report from SAP system.

Different Leave posting in SAP system.

Update of different department shift schedules in SAP system, LTA posting in SAP.

Maintain records of Extra duty, Compensatory Off, out duty & update in SAP system.

Posting of Income tax declaration form (12 –BB ) in SAP.

Deduction ( Bus fare, Mobile, Guest House etc) & Payment ( Bike Allowance, Night Shift etc) posting in SAP.

Monthly Payroll Simulation, Payroll run, Payroll posting in SAP.

Recruitment & Joining Formalities

Arrange & co-ordinate the interview processes & formalities.

Fill-up the joining bunch & complete the formalities.

Prepare & maintain checklist.

Induction of new entrant.

Training & Development

Training needs identification of employees in consultation with dept. head.

Conducting & organising training programmes.

Data maintained for training Man days & man-hours month wise.

Employee Relation & Engagement

Encourage employees knowledge sharing through monthly interaction meeting with all the employees & with Contract Labours.

Encourage & provide learning opportunities

Recognize & encourage innovation, celebrate achievements etc.

Personnel File:

Preparing & updating of personnel files of all the employees.

Prepare attendance registers of each & every employees.

Provident Fund Activities:

Preparing Provident Fund report & summary.

Preparing monthly challans & payment before due date.

Handling PF declaration, nomination, PF & Pension withdrawal claims, death claim, transfer etc.

Visit Provident Fund office frequently regarding any other cases.

Handling independently inspection and any other requirement.

ESIC Activities:

Preparing ESIC report & summary, filling challan & file returns.

Handling ESIC declaration, nomination, family updating, TIC renewals etc.

Handling accident, sickness, maternity, disablement etc. and their related benefits & claims.

Visit ESIC office regarding any other cases.

Mediclaim:

Updating of employees name, dependent etc. in Mediclaim list & send it to Head Office.

Calculate mediclaim premium dues of individual employees annually and send the report to HO.

Checking & forwarding of medical biil & follow-up till mediclaim reimbursement.

Conducting Mediclaim helpdesk for any grievances related to Mediclaim.

LTA & MRA Activities:

Collecting employees annual Leave Travel Allowance & Medical Reimbursement Allowance Forms.

. Checking the eligibilities & correctness of data.

Prepare report & process the forms.

Calculation of LTA amount & posting LTA payable in SAP.

Minimum wages Act Activities:

Checking notification & update.

Maintaining register related to Muster roll, Wages etc.

Filling of Annual Return.

Industrial Dispute Act Activities:

Maintaining a form of settlement between the parties ( Trade Unions & Employer ) & send to designated Authority.

Contract Labour(R & A) Act Activities:

New Registration & renewal of certificate of registration by Employer.

Responsible for Contract workers FRS registration and daily tracking of attendance.

Issuance & renewal of gate pass of Contract workers.

Ensure timely payment to contract workers and Witness of Contract workers wage disbursement.

Regular site visit and interaction with contract workers and handling their issues if any.

Monthly checking of Contractors resisters like resister of Wages, Muster roll, advance etc.

Checking of PF, ESIC challans and individual contribution summary according to wages resisters.

Prepare check list & statutory compliance report & send it to Management monthly.

Organise direct interaction meeting of Contract workers with Management.

Ensure timely submission of half-yearly returns by Contractors & Submitting annual returns by employer.

Responsible for overall administration of Contract Labours.

Factory Act Activities:

Establishment new registration & licence renewal.

Maintaining files & registers related to certificate of fitness, notice of change of Manager, Register of muster roll, wages, Leave, Accident, Compensatory off etc.

Filling half-yearly return & Annual return.

General Administration & Facility Management:

Handling inspection under PF, ESIC, Minimum Wages & allied labour laws.

Generating MIS report & sending to higher managements as per requirement.

Responsible for bill checking & passing of Contractors, Vendors or Service providing agencies.

Co-ordinating & arranging on any social gathering like New Year Celebration, Picnic party etc.

Arranging Birthday & Marriage Anniversary celebration, Vehicle booking & Guest house booking for guests.

Co-ordinating with Service providers for repair of Office light, Chairs etc.

3. Dec' 12- January 2014 with “MPS Food Products Ltd.” (MPS Group of Companies), Mumbai as Executive HR & Administration.

Roles & Responsibility

Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources which includes sourcing, short listing candidates.

Conducting interviews across levels, salary negotiations, joining formalities & background verification.

Looking after Joining formalities and Training & Development of the new entrants.

Also looking after of Time Office, Salary Processing of employees.

Handling issues related Statutory Compliances like PF,ESIC & Gratuity of employees.

Looking after half-yearly Performance appraisal process of employees.

Maintenance of HRIS Database system & Daily Co-ordination with Head Office & other administrative activities.

Looking after all the Resignation & Separation formalities.

4. Jul’ 10 – November 2012 with Uttara Foods & Feeds Ltd. (VH Group), Kolkata as Personnel Officer (HR)

Roles & Responsibility

Looking after Joining formalities and Training & Development of the new entrants.

Also looking after of Time Office, Salary Processing of employees & Leave Records.

Salary processing through payroll and complete handling of issues related to PF,ESIC, PT, Bonus, Gratuity and Medi-claim.

Managing complete formalities of PF,ESIC & PT starting from Employee Registration, Challan generation,Quarterly & Annual return, claim processing etc.

Looking after Annual Increment System of all the employees.

Maintenance of HRIS Database system & Daily Co-ordination with Head Office & other administrative activities.

Looking after all the Resignation & Separation formalities.

Undertaken the complete Resignation & Separation formalities include the Full & Final Settlement.

Maintaining & building of Industrial Relation with Local & Govt. Authorities.

Handling of Minimum Wages & other labour related issues with Labour Commissioner Dept.

Handling the requirements of hotel booking and vehicles for the senior management professionals of the organisation.

5. Jun’ 09 – Jun’ 10 with careerorissa.com, Bhubaneswar as HR Executive

Roles & Responsibility

Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources which includes sourcing, short listing candidates.

Conducting interviews across levels, salary negotiations, joining formalities & background verification.

Experience in recruiting expatriates and conducting campus recruitments.

Follow-up of the candidates till joining.

ACADEMIC CREDENTIALS

PG (PGDM) (HR & Marketing) from Institute of Management, Bhubaneswar in 2009 with 83% marks.

B.Sc. Chemistry (Hons.) from RIHS, Bhograi (FM University) in 2006 with 62% marks.

12th from RIHS, Bhograi, Balasore in 2003 with 58% marks.

10th from BN High School, Rasalpur, Balasore in 2001 with 75% marks.

COMPUTER SKILLS

Completed PGDCA from Institute of Computer Education( ICE ),Odisha.

Operating System :Windows

Others :MS Office(specialize on excel, word and power point).

SUMMER INTERNSHIP

Organisation: Kurl-on Ltd., Bhubaneswar (Orissa)

Period: May’ 08 – Jul’ 08

Project Title: Consumer’s Buying Behaviour regarding Mattress with Special Reference to Kurl-on

Description: The project was undertaken to assess market share of the Kurl-On Mattress vis-à-vis Competitors, Customer Awareness and recall of brand.

ACCOLADES

Bagged various certificates in School and College Level for quiz & debate competitions.

Actively participated and organised various competitions and functions at IMB.

Took part is social initiatives like donating blood in “Blood Donation Camp” organized by Red Cross Society at IMB.

PERSONAL DOSSIER

Date of Birth: 8th April 1986

Language Known: Oriya, English, Hindi

Permanent Address: Pramod Kumar Jena, C/o: Narayan Prasad Jena, At/PO: Rasalpur, Via-Bhograi, District Balasore, Odisha, PIN: 756038

I hereby declare that the above information provided by me is true to the best of my knowledge and any changes will be notified.

Place: Date: (Pramod Kumar Jena

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